Agendas & Notes

Provost's Committee on Advising Meeting Agendas & Brief Notes:

June 10, 2020

APP Updates

Dual Report for Academic Advising

  • A workgroup has been formed for implementation for dual reporting for academic advising

Student App

 

May 13, 2020

Registrar Updates

CARES Funding

Best Practices in Contingency Planning 

  • Providing multiple access points for students to engage in services
  • Consider time zones when scheduling with students and offering programs
  • Additional details about the return to campus will be forthcoming

 

April 8, 2020

Welcome New Members

  • Dr. Rebecca Freeman, Chair of Senate Committee on Academic Advising
  • Dr. Krista Jacobsen, Faculty Advisor in College of Agriculture, Food, and Environment

Merit Weekend/Enrollment Updates

  • Shared admission updates related to COVID-19
  • Reviewed feedback from Merit Weekends
  • Thinking about orientation as an extended experience

Data & Analytics Review

  • Reviewed latest retention numbers
  • Canvas shell is available for data covered in the Friday Retention Meetings

Advising

  • Community of Concern is still fully operating
  • Learnanywhere.uky.edu contains a robust list of student resources

In Memoriam Proposal

  • Policy Sub-Committee gave first review of suggestions for In Memoriam Degree Proposal
  • Online Major Change is on schedule to launch April 16th

 

March 11, 2020

Presentation on UK Core

Overaward Policy Review

University Scholars Program

COVID-19

  • The Emergency Operation Center (EOC) has been activated for COVID-19 with various workstreams working through issues associated with this pandemic.

February 12, 2020

APP & Placement Updates

Second Year Success Program Presentation

Merit Weekend Update

Policy Sub-Committee

  • Shared suggested revisions to the reinstatement policy

Communication & Technology

  • Working on printing signs to advertise scheduling a priority registration advising appointment

 

January 8, 2020

 

  • Presentation from IT on enhancements to the Advising Hub
  • ​Overview of new withdrawal process in the Registrar's Office
  • ​​Financial Aid
  • Discussed Pell recalculation deadline
  • Please continue to reach out to the Financial Aid Office with any questions you might have. They are happy to help!
  • ​​​Reviewed proposal on duplicate credit policy revisions

December 11, 2019

 

November 13, 2019

 

October 9, 2019

  • UK Online
    • ​​​​UK has a long history of being on the cutting edge of educational technology
    • Reviewed various online program options available to students
    • More information can be found at https://www.uky.edu/academics/online-programs
  • Best Practices in Advising Notes
    • ​​Guidelines for best practices in advising notes is now available in the Canvas Advising On-boarding shell

 

September 11, 2019

  • Online Tuition
  • APP
    • Gathered feedback on continuous improvement and processes for the APP Program
  • Major Change Window
    • Discussed proposal to shorten the major change window by one week on either end of the current window

 

August 14, 2019

  • Wellness
    • Reviewed wellness resources available to students at UK
  • See Blue U Recap
    • Reviewed the preliminary survey results from the See Blue U survey​
    • Discussion on preparing for our last round of See Blue U orientations
  • K-Week
    • Reviewed the schedule of events for upcoming K-Week
  • Retention Updates
    • Reviewed the latest retention numbers and efforts to support student success

 

July 10, 2019

No Meeting

 

June 12, 2019

  • Presentation on Career Assessment from Ray Clere and Sally Foster
    • ​Reviewed development theory and best practices
    • Reviewed career resources available to students at UK
  • ​Retention Updates
    • ​Dr. Kirsten Turner shared retention goals and campus efforts to support student success​
  • Smart Campus Initiative
    • Reviewed smart campus initiative related to iPad distribution for incoming students during See Blue U
    • Dr. Kirsten Turner discussed overall vision for technology and innovation at UK

 

May 8, 2019

  • Tuition Updates
    • Reviewed the proposed tuition changes for 2019-2020
    • ​Reviewed the proposed new pricing structure for online courses
    • Discussed transition plan for new proposed pricing structure for students enrolled in online classes
  • Title IV
    • Reviewed the University of Kentucky's Title IV procedures related to non-attendance
  • See Blue U
    • Gathered feedback on learning outcomes for students attending See Blue U
    • Shared link for referrals to campus resources
  • Advising Recommendations
    • Reviewed the advising recommendation plan based on the Academic Advising Assessment results from 2018-2019

 

April 10, 2019 

  • See Blue U
    • Discussion on adding an additional See Blue U orientation for students in the Lexington area
  • Retention Committee Update
    • Reviewed most recent retention numbers and strategies for supporting student persistence
  • Subcommittee Reports 
    • Training
      • Launched Canvas on-boarding modules for advisors
      • The committee welcomes feedback and suggestions for continuing to grow this resource
    • Communication 
      • ​Working to develop a calendar of the lifecycle of advising events
      • Requested updates to the advising contact list
      • Discussed the importance of sharing advising information within the college
    • Policy 
      • ​Thinking about a way to centralize policy information related to advising
      • Currently examining reinstatement policy information

 

March 13, 2019 

  • No meeting 

 

February 20, 2019 

  • Gathered feedback regarding a proposal to suspend Senate Rule 4.2.4 which prohibits a student from changing majors during a specified period. Feedback was shared with the Associate Deans. The deadline was pushed back one week and the major change window will open on April 11, 2019 as a pilot for this semester.  

 

February 13, 2019 

  • Dean of Students 
    • Reviewed the communication chart from the Dean of Students Office.  
    • Merit Weekend 
    • Reviewed upcoming schedule for Merit Weekend. 
    • Google doc will be available for changes of major.  
    • Admissions will be handling changing majors in SAP for students who change majors at the conference.  
  • Major Change Data 
    • Major change data is now available in Tableau. 
    • Colleges can see the number of students who have moved into and out of their college. 
    • This information can be helpful in a number of ways including developing partnerships between common transfer major pathways, considering how to prepare for students who transfer in and out, as well as developing a general understanding of when our students are most likely to transfer between colleges.  
  • Career Activities 
    • There are a number of significant career events which are coming up. 
    • All students are welcome to attend the events and students not yet seeking a job or internship are encouraged to attend to just check things out.  
  • Subcommittee Reports 
    • Subcommittees will have time dedicated at the next meeting to present their progress thus far.  

 

January 9, 2019 

  • Academic Preparation Program (APP) & Learning Contracts Part 2 
    • Students can meet academic readiness benchmarks by proctored placement or APP coursework. 
    • Accuplacer test needed for Reading ACT score 19 or below, Writing ACT score of 17 or below, Reading SAT of 480 or below (after March 2016), and/or Writing SAT score of 480 or below (after March 2016) 
  • Subcommittee Updates 
    • Communications: reviewing what information had been gathered through Wildcat Foundations 
    • Policy: meeting again soon 
    • Training: broke into three smaller groups (Welcome to UK, Academic Advising Essentials, and Career Advising Essentials) 
  • Facilitation of Advising Mission Statement with Shonta Phelps 

 

December 12, 2018 

  • Advising Hub Notes 
    • These notes continue to play a significant role in our outreach and student support. Please continue your diligent efforts with writing these notes.  
  • Major Exploration 
    • Major Exploratory Associates (MEAs) are available in the Stuckert Career Center to provide an additional layer of support for students considering major changes. 
    • Drop-in hours are Monday-Thursday 12-4 pm.  
  • First Destination Data Survey 
    • Coordinating efforts with this survey to try to capture a larger portion of our graduating students to determine where they are going after they graduate from UK (graduate school, military service, workplace, etc.). 
    • Students can complete the survey through Handshake during Grad Salute.  
    • Please encourage your students to complete the First Destination Survey to help UK understand where our students go following graduation. 
  • Academic Preparation Program (APP) & Learning Contracts Part 1 
    • If you have questions about the Academic Preparation Program, please reach out to Dr. Sarah Ballard (shardin@uky.edu) or Dr. Molly Reynolds (molly.reynolds@uky.edu).  
    • Council on Postsecondary Education (CPE) considers students who did no take appropriate placement exams and enroll in appropriate level coursework based on placement an “error” in enrollment/advising process.  
    • Communication timeline for students who do not yet meet the CPE readiness benchmarks has started earlier to allow students more time to prepare for placement testing and work in ALEKS. 
    • ALEKS placement is proctored for the academic preparation program. 
    • CPE requires learning contract for students admitted to UK with under 2.5 high school GPA. Working on what that learning contract will entail for students.  
  • Subcommittee Updates 
    • Communications- doing needs assessment 
    • Training- gathering information about training done in each college/unit 
    • Policy- had first meeting 

 

November 14, 2018 

  • November Orientation 
    • Remember to review profile sheet for Academic Preparation Program status and recommendations. 
  • Review of Preliminary Results from the Academic Advising Unit Assessment 
    • Looking at process/delivery outcomes. 
    • Preliminary report on what percentage of students have a recommended course by term and what percentage of students have an advising note entered per term. 
    • Take Aways: 
      • All students should have at least one note entered into the Advising Hub each semester.  
      • Continue providing feedback on course planning as it plays an integral role in long-term planning for students and the institution 
  • Tableau Subscriptions 
    • You can subscribe to receive updates directly to your email inbox on different Tableau workbooks based on your preferences. 
    • Advisor Analytics is one of the most widely used workbooks. 
  • GPS Reporting 
    • Compiled list of helpful reports to pull from myUK GPS to share with UK IT. 
  • Subcommittee Updates 
    • Communication- will start meeting soon 
    • Policy- will start meeting soon 
    • Training- will start meeting soon 

 

October 10, 2018 

  • Retention Update 
    • Todd Brann provided a retention update for the Fall 2017 cohort.  
    • Reviewed UK LEADS program and impact on Fall 2016 and Fall 2017 grant recipients.  
    • Advising Hub Notes have been a helpful tool in reviewing ways to support students.  
  • Handshake 
    • Working on increasing the number of students who have activated their Handshake account.  
    • Every student has a Handshake account and can log in using their link blue credentials. 
    • Currently at 35% of students who have activated their Handshake account. 
  • Advising Mission Statement 
    • Reviewed the various areas that come together to create our advising community and all of the people who we work with. 
    • Will look for someone to facilitate the creation of a mission statement. 
    • Subcommittee Assignments 
    • The Provost’s Committee on Advising will have three subcommittees to tackle different topics which impact our advising community. 
      • Communication 
      • Training 
      • Policy 

 

September 13, 2018 

  • Welcome & Introductions 
    • Reviewed each area within academic, program, and career advising.  
    • Each group is represented on the Provost’s Committee on Advising 
  • Purpose of Committee 
    • This committee is charged with creating a highly coordinated and integrated professional advising system with shared outcomes using strategic assessment to standardize processes and procedures, which support student success.  This group also serves as a resource to the campus community regarding advising-related issues and concerns and may make policy suggestions to the University Senate or other administrative body. 
  • Design Thinking 
    • Overview of how this method can result in creative and new ways to approach or solve problems. 
  • Advising Philosophy 
    • Started considering what role the advising community and thinking about a shared philosophy for serving students.