eForms

Alphabetical Listing

Form Name
PDF
WORD
EXCEL
WEB PAGE

Department:

Last Updated: //

Contact:

Brief Summary:

Absence Record Form            

Department: Human Resources

Last Updated: 04/01/2006

Contact:

Brief Summary: All campus (non-UK HealthCare) employees for the most part now submit leave requests via myUK Employee Self-Service. For a quick tutorial, visit this page. Some UK HealthCare areas continue to use the printed form listed on this page. If you need confirmation regarding the appropriate leave request process for your area, please check with your supervisor.

Academic Appointment and Assignment Notice                

Department: Office of the Provost

Last Updated: 07/31/2008

Contact: Margaret Leach, mleach@email.uky.edu

Brief Summary: The Notice of Academic Appointment Contract form is completed and printed from the Faculty Database and is no longer available from this site.

Academic Classroom Scheduling - Room Reservation Form            

Department: Registrar's Office & Undergraduate Office

Last Updated: 04/29/2004

Contact: Registrar's Office & Undergraduate Office

Brief Summary: Use these forms to reserve academic classrooms for Lexington Campus or the Medical Center through the office of Academic Classroom Scheduling.

Accident Report - Non-Medical Related            

Department: Not Available

Last Updated: 04/29/2004

Contact: Occupational Health lpoor2@email.uky.edu

Brief Summary: Not Available

Account Authorization for Computing Services            

Department: Information Technology

Last Updated: 04/29/2004

Contact: helpdesk@uky.edu

Brief Summary: Use this form to request new computer user accounts, password reset and account deletions.

ACH Transmittal Form – (IRIS)            

Department: Office of the Treasurer

Last Updated: 09/22/2005

Contact: Treasury Services Department

Brief Summary: Use this form to designate the correct G/L account when expecting a payment in the form of an ACH or EFT. The completed form is sent to Treasury Services and matched to the credit posted at the bank.

ADA Accommodation Request Form            

Department: Office of Equal Opportunity

Last Updated: 06/22/2006

Contact: Heather Conger, 257-8927, hyork2@email.uky.edu, Office of Institutional Equity and Equal Opportunity

Brief Summary: ADA reasonable accommodation request form

Address Change - Regular Employees            

Department: Human Resources

Last Updated: 07/02/2008

Contact: Starting in June 2008, address changes may be completed online through myUK. To change home and work addresses, log onto myUK at link above and to the right.

Brief Summary:

Address Change - Temporary Employees            

Department: Human Resources

Last Updated: //

Contact:

Brief Summary:

Advisor Hold/Class Permit Authorization Form            

Department: Registrar's Office & Undergraduate Office

Last Updated: 04/29/2004

Contact: Registrar's Office & Undergraduate Office

Brief Summary: Authorized UK departments submit this form to the University Registrar to request access for faculty/staff to have the ability to lift advisor holds and/or to issue electronic class permits.

Affirmative Action Information            

Department: Office of Equal Opportunity

Last Updated: 04/29/2004

Contact: Patricia Bender, pbender@email.uky.edu

Brief Summary: Not Available

Agency Cost Center Information Sheet/Authorization Form            

Department: Office of the Treasurer

Last Updated: 03/29/2012

Contact: General Accounting

Brief Summary: Use this form to request the creation of a new student or professional agency cost center.

Application for Residency Form            

Department: Registrar's Office & Undergraduate Office

Last Updated: 04/29/2004

Contact: Registrar's Office & Undergraduate Office

Brief Summary: This form is used by students. It is an Application for Review of Residency Status. It is submitted by students who are requesting to have their residency status changed changed from non-resident to resident.

Application for Undergraduate Admission            

Department: Registrar's Office & Undergraduate Office

Last Updated: 09/20/2006

Contact: Registrar's Office & Undergraduate Office

Brief Summary: Use these forms to reserve academic classrooms for Lexington Campus or the Medical Center through the office of Academic Classroom Scheduling.

Board of Claims Form ($100 or more)            

Department: Office of the Treasurer

Last Updated: 11/11/2013

Contact: Risk Management Department

Brief Summary: This form should be used when damages are sustained to person or property as a result of a negligent act on the part of the University of Kentucky/Commonwealth of Kentucky.

Board of Claims Form (Under $100)        

Department: Office of Legal Counsel

Last Updated: 06/02/2006

Contact: Office of Legal Counsel

Brief Summary: This form should be used when damages are sustained to person or property as a result of a negligent act on the part of the University of Kentucky/Commonwealth of Kentucky when damages are under $100.

Budget Revision Request            

Department: Office of Planning, Budget and Policy Analysis

Last Updated: 04/29/2004

Contact: Office of Planning, Budget and Policy Analysis

Brief Summary: Not Available

Budget Revision Request Procedures            

Department: Office of Planning, Budget and Policy Analysis

Last Updated: 04/29/2004

Contact: Office of Planning, Budget and Policy Analysis

Brief Summary: Not Available

Budget Transfer Request            

Department: Office of Planning, Budget and Policy Analysis

Last Updated: 04/29/2004

Contact: Office of Planning, Budget and Policy Analysis

Brief Summary: Not Available

Budget Transfer Request Procedures            

Department: Office of Planning, Budget and Policy Analysis

Last Updated: 04/29/2004

Contact: Office of Planning, Budget and Policy Analysis

Brief Summary: Not Available

Building Inventory Data Collection Form            

Department: Office of the Treasurer

Last Updated: 04/29/2004

Contact: Plant Assets Department

Brief Summary: Use this form to collect information on newly acquired (built, leased or purchased) buildings.

Bulk Mail Campus Job Request Form            

Department: Postal Service

Last Updated: 01/14/2008

Contact: Jon McGee, 3-0626, jmcgee2@uky.edu, Creative Graphics and Web Design

Brief Summary: Not Available

Bulk Mail Job Order Request Form            

Department: Postal Service

Last Updated: 01/14/2008

Contact: Jon McGee, 3-0626, jmcgee2@uky.edu, Creative Graphics and Web Design

Brief Summary: Not Available

Campus Direct Information Submission Form            

Department: Information Technology

Last Updated: 04/29/2004

Contact: helpdesk@uky.edu

Brief Summary: Use this form to update your work and personal contact information for the UK Campus Directory.

Campus Security Authority (CSA) form        

Department: Crisis Management & Preparedness

Last Updated: 04/11/2014

Contact: Office of Crisis Managment, (859) 257-9567, cmp@uky.edu

Brief Summary: Use this form to report crimes to the Division of Crisis Management & Preparedness as required by The Clery Act Contact

Cart Policy Exception Request            

Department: Office of the Treasurer

Last Updated: 11/29/2012

Contact: Lou Drapeau, Lou.Drapeau@uky.edu

Brief Summary: Use this form to request exceptions to E-14-3 Golf Carts and Utility Vehicles.

Cash Handling Quick Reference Guide and Form            

Department: Office of the Treasurer

Last Updated: 02/28/2013

Contact:

Brief Summary: Form to be signed by all University employees who handle cash or supervise the handling of cash.

Cash Transmittal Extended Form - (IRIS)            

Department: Office of the Treasurer

Last Updated: 09/07/2006

Contact: Treasury Services Department

Brief Summary: Use this form after receiving cash and depositing to more than ten accounts. The completed form, along with the funds to be deposited to the bank, is delivered to Treasury Services.

Cash Transmittal Form – (IRIS)            

Department: Office of the Treasurer

Last Updated: 09/07/2006

Contact: Treasury Services Department

Brief Summary: Use this form after receiving cash. The completed form, along with the funds to be deposited to the bank, is delivered to Treasury Services.

Catering Menu (Hospital)        

Department: Food Services

Last Updated: 02/22/2008

Contact: Janice Dyche, 323-5151, jdych0@uky.edu

Brief Summary: Catering Menu for Hospital

Cellular Allowance Request Form (FY 2014-2015)            

Department: Office of the Treasurer

Last Updated: 03/31/2014

Contact:

Brief Summary: Use this form to provide information to document the eligibility requirements for requesting reimbursement payment for the business cost of cellular allowance. The reimbursement payment must be resubmitted for approval annually.

Cellular Device Policy Exception Request            

Department: Information Technology

Last Updated: 01/04/2012

Contact:

Brief Summary:

Certificate Number 2 - (IRIS)            

Department: Office of the Treasurer

Last Updated: 04/10/2006

Contact: Payroll Department

Brief Summary: Used to certify that the Payroll reports have been reviewed and that employees are being properly paid. This form also allows the departmental person to pick up payroll checks on payday.

Check Transmittal Continuation Form – (IRIS)            

Department: Office of the Treasurer

Last Updated: 09/01/2006

Contact: Treasury Services Department

Brief Summary: Use this form when there is not enough space to list all the checks included in a Check Transmittal deposit.

Check Transmittal Extended Form - (IRIS)            

Department: Office of the Treasurer

Last Updated: 09/01/2006

Contact: Treasury Services Department

Brief Summary: Use this form after receiving checks and depositing to more than five accounts. The completed form, along with the funds to be deposited to the bank, is delivered to Treasury Services.

Check Transmittal Form – (IRIS)            

Department: Office of the Treasurer

Last Updated: 09/01/2006

Contact: Treasury Services Department

Brief Summary: Use this form after receiving checks. The completed form, along with the funds to be deposited to the bank, is delivered to Treasury Services.

Class Permit Authorization/Advisor Hold Form            

Department: Registrar's Office & Undergraduate Office

Last Updated: 04/29/2004

Contact: Registrar's Office & Undergraduate Office

Brief Summary: Authorized UK departments submit this form to the University Registrar to request access for faculty/staff to have the ability to lift advisor holds and/or to issue electronic class permits.

Class/Event Room Reservation Form            

Department: Registrar's Office & Undergraduate Office

Last Updated: 04/29/2004

Contact: Registrar's Office & Undergraduate Office

Brief Summary: Use these forms to reserve academic classrooms for Lexington Campus or the Medical Center through the office of Academic Classroom Scheduling.

Classify Proposed Program Form            

Department: Senate Council Office

Last Updated: 09/15/2009

Contact: Senate Council Office, 257-5871

Brief Summary: Colleges and departments should fill out this form prior to submitting any new program form.

CNS Service Request Form            

Department: Information Technology

Last Updated: 08/05/2004

Contact: Catherine Bell, cbell@email.uky.edu

Brief Summary: This form is used to request CNS services including telephone installation, features, move, or disconnection; authorization code requests; cellular, pager, CATV, and online services; an estimate request; parts and inventory requests; contract requests; exchange accounts requests; and iPass account requests.

Computer Accounts Form            

Department: Information Technology

Last Updated: 04/29/2004

Contact: helpdesk@uky.edu

Brief Summary: Use this form to request new computer user accounts, password reset and account deletions.

Computer Cleaning Form            

Department: Office of the Treasurer

Last Updated: 05/21/2009

Contact:

Brief Summary:

Core Value Nomination            

Department: Medical Center

Last Updated: 08/02/2007

Contact: Sharon Lanham

Brief Summary: Form to be used by staff to nominate employees for Core Value (Sense of Urgency, Teamwork, Accountability, Innovation and Respect) recognition on a monthly basis.

Cost/Funds Center Request            

Department: Office of the Treasurer

Last Updated: 04/03/2013

Contact: General Accounting

Brief Summary: Use this form to request the creation of a new cost / funds center.

Customer Web Interface Request Form            

Department: CNS

Last Updated: 12/14/2009

Contact:

Brief Summary: Please use the following form to add, change, or delete access to the Communications and Network Service's web billing and order system. Please provide as much information as possible to help expedite your request. For new users or user changes, check the appropriate screen access for the employee. Users will be notified via e-mail of their new login username and related information.

Declaration of Minor Application Form            

Department: Registrar's Office & Undergraduate Office

Last Updated: 04/29/2004

Contact: Registrar's Office & Undergraduate Office

Brief Summary: This form is used by students to declare a minor.

Department Form            

Department: Office of the Treasurer

Last Updated: 04/03/2013

Contact: General Accounting

Brief Summary: Use this form for requesting Department additions, deletions, and attribute changes.

Department Form Instructions            

Department: Office of the Treasurer

Last Updated: 04/03/2013

Contact: General Accounting

Brief Summary: Instructions for Department Form

Departmental Authorization and Voucher (DAV) - (IRIS)                

Department:

Last Updated: 12/06/2012

Contact:

Brief Summary: Replaced by the Disbursement Request Form 12/6/2012

Direct Deposit Authorization Agreement - (IRIS)            

Department: Office of the Treasurer

Last Updated: 04/10/2006

Contact: Payroll Department

Brief Summary: Used to collect information to allow for the direct deposit of employees pay into their bank account.

Disbursement Request Form            

Department: Office of the Treasurer

Last Updated: 12/06/2012

Contact: Accounts Payable, Tony Day

Brief Summary: Use this form to request disbursements only for payments on agency accounts or ACH and wire transfers that cannot be done through the PRD process.

Disbursement Request Instructions            

Department: Office of the Treasurer

Last Updated: 12/06/2012

Contact: Accounts Payable, Tony Day

Brief Summary: Instructions for Disbursement Request

Distance Learning Form            

Department: Senate Council Office

Last Updated: 09/15/2009

Contact: Senate Council Office, 257-5871

Brief Summary: Colleges and departments must submit this form (in conjunction with the Application for Change in Existing Course: Major & Minor and/or the Application for New Course) to request distance learning delivery

Distribution of Effort Agreement Form Instructions (IRIS)            

Department: Office of the Treasurer

Last Updated: 05/23/2014

Contact: UK Analytics & Technologies - Enterprise Applications Group, 859-257-2261

Brief Summary: n/a

Domestic Postal Meter Card Form            

Department: Postal Service

Last Updated: 11/15/2004

Contact: Venda Ridgeway

Brief Summary: Not Available

Donor Assessment on Day of Marrow Collection Procedure            

Department: Medical Center

Last Updated: 07/06/2009

Contact: Mary Gray, Bone Marrow Transplant, 859-323-6770, maryegray@uky.edu

Brief Summary: A form to document the assessment of bone marrow donors on the day of bone marrow collection.

Donor Lymphocyte Infusion: Donor Assessment/Apheresis Procedure            

Department: Medical Center

Last Updated: 07/06/2009

Contact: Mary Gray, Bone Marrow Transplant, 859-323-6770, maryegray@uky.edu

Brief Summary: A form to document the assessment of DLI donor prior to and during a donation of stem cells via apheresis.

Drug-Free Policy Certification Form

Department: Human Resources

Last Updated: 01/15/2014

Contact:

Brief Summary: The Federal Drug-Free Workplace Act of 1988 (section 5151) requires that all employees receive a copy of the University's policy, which declares that UK is a drug-free workplace. This policy notification and this certification form insure the University's compliance with the federal law.

Duplicate Diploma Request Form            

Department: Registrar's Office & Undergraduate Office

Last Updated: 04/29/2004

Contact: Registrar's Office & Undergraduate Office

Brief Summary: This form is used by students to request a Duplicate Diploma from UK Student Records. Duplicate Diplomas are requested for a number of reasons including: replacement of damaged or lost diplomas, name changes, or replica for academic/employment purposes.

Duplicating Job Order Request            

Department: Office of the Executive Vice President for Finance & Administration

Last Updated: 04/29/2004

Contact: Duplicating Services

Brief Summary: Not Available

Electronic Class Permit Authorization/Advisor Hold Form            

Department: Registrar's Office & Undergraduate Office

Last Updated: 04/29/2004

Contact: Registrar's Office & Undergraduate Office

Brief Summary: Authorized UK departments submit this form to the University Registrar to request access for faculty/staff to have the ability to lift advisor holds and/or to issue electronic class permits.

Employee Education Program Form - Murray State Students            

Department: Human Resources

Last Updated: 02/05/2008

Contact: benefits@uky.edu

Brief Summary: Not Available

Employee Education Program Form - Non-UK Employees            

Department: Human Resources

Last Updated: 00/00/0000

Contact:

Brief Summary:

Employee Education Program Form - Non-UK Employees            

Department: Human Resources

Last Updated: 03/12/2009

Contact: benefits@email.uky.edu

Brief Summary: Not Available

Employee Education Program Form - UK Employees            

Department: Human Resources

Last Updated: 07/13/2013

Contact: benefits@email.uky.edu

Brief Summary: Not Available

Employee Education Program Form - UK Employees            

Department: Human Resources

Last Updated: //

Contact: benefits@email.uky.edu

Brief Summary:

Employer Provided Automobile Income Inclusion Worksheet            

Department: Office of the Treasurer

Last Updated: 03/11/2013

Contact: Payroll Department, email address: charlene.childers@uky.edu

Brief Summary: This worksheet is used to report business and personal use of an employer provided vehicle.

End of Orientation Form            

Department: Human Resources

Last Updated: 01/09/2007

Contact: Employment Department

Brief Summary: Use this form to evaluate new or transferred employees performance after 90 days of employment.

Endowment Fund Creation Request Instructions            

Department: Office of the Treasurer

Last Updated: 07/27/2012

Contact: Endowment Services Department

Brief Summary: Not Available

Endowment Fund Creation Request – (SAP)            

Department: Office of the Treasurer

Last Updated: 07/27/2012

Contact: Endowment Services Department

Brief Summary: Not Available

Entrepreneurial Leave Application            

Department: Office of the Provost

Last Updated: 09/07/2011

Contact:

Brief Summary:

Equipment Monitoring Alert Notification Request            

Department: Office of the Executive Vice President for Finance & Administration

Last Updated: 07/29/2009

Contact: Kevin Jones PPDMC Office: (859) 257-3421 Email: kevin.jones@uky.edu

Brief Summary: Request notification of alerts or alarms from equipment monitored by the Building Automation Systems. Link

Event/Class Room Reservation Forms            

Department: Registrar's Office & Undergraduate Office

Last Updated: 04/29/2004

Contact: Registrar's Office & Undergraduate Office

Brief Summary: Use these forms to reserve academic classrooms for Lexington Campus or the Medical Center through the office of Academic Classroom Scheduling.

Exit Checklist, Campus            

Department: Human Resources

Last Updated: 10/28/2011

Contact: Employee Relations Phone: (859) 257-8758 e-mail: er@email.uky.edu

Brief Summary:

Exit Checklist, Hospital            

Department: Medical Center

Last Updated: 04/29/2004

Contact: Not Available

Brief Summary: Not Available

Exit Interview Survey            

Department: Human Resources

Last Updated: 04/29/2004

Contact: Employment Department

Brief Summary: Not Available

Fabricated Equipment Account Information Sheet            

Department: Office of the Treasurer

Last Updated: 04/03/2013

Contact: Bill Coleman, wecole2@uky.edu

Brief Summary: Not Available

Faculty Effort System (FES) and FES Focus            

Department: Office of the Treasurer

Last Updated: 04/29/2004

Contact: Financial Systems Department

Brief Summary: This form is required when requesting on-line access to FES screen. A valid FRS ID is necessary to access FES. This form must be signed by the appropriate area security officer before being sent to Financial Systems.

Faculty Overload Form (External and/or Internal)            

Department: Office of the Provost

Last Updated: 09/06/2006

Contact: Office of the Provost

Brief Summary: Not Available

Faculty Tenure Delay Form            

Department: Office of the Provost

Last Updated: 10/16/2007

Contact: Jim Lindsay, jim.lindsay@uky.edu

Brief Summary:

Faculty Tenure Delay Procedures            

Department: Office of the Provost

Last Updated: 10/16/2007

Contact: Jim Lindsay, jim.lindsay@uky.edu

Brief Summary:

Family Education Program (FEP) Form            

Department: Human Resources

Last Updated: 02/05/2008

Contact: benefits@uky.edu

Brief Summary: Not Available

Family Medical Leave (1) - Request Form            

Department: Human Resources

Last Updated: 03/08/2013

Contact: er@email.uky.edu

Brief Summary: Not Available

Family Medical Leave (2) - Military Certification Form            

Department: Human Resources

Last Updated: 03/08/2013

Contact: er@email.uky.edu

Brief Summary: Not Available

Family Medical Leave (3) - Military Exigency Form            

Department: Human Resources

Last Updated: 03/08/2013

Contact: er@email.uky.edu

Brief Summary: Not Available

Family Medical Leave (4) - Veteran Caregiver Leave            

Department: Human Resources

Last Updated: 03/08/2013

Contact: er@uky.edu

Brief Summary: n/a

Fixed Price Agreement Budget Form            

Department: Office of Sponsored Projects Administration

Last Updated: 03/06/2013

Contact: Mary Hickman, 859-257-9420

Brief Summary: Not Available

Flex Leave Form            

Department: Human Resources

Last Updated: 04/29/2004

Contact: Compensation Department

Brief Summary: Use this form when an employee is being placed in an approved flex leave position. This form should be forwarded to the Compensation Department along with the PAR prior to the employee being placed on flex leave.

Flexible Spending Claim Form            

Department: Human Resources

Last Updated: 12/12/2011

Contact: benefits@email.uky.edu

Brief Summary: Not Available

Fund Creation Request            

Department: Office of the Treasurer

Last Updated: 04/03/2013

Contact: General Accounting

Brief Summary: Use this form to request the creation of a new GL account.

Fund Creation Request Instructions            

Department: Office of the Treasurer

Last Updated: 04/03/2013

Contact: General Accounting

Brief Summary: Instructions for Fund Creation Request

FWS (Federal Work Study) Job Listing Authorization Form            

Department: Office of the Provost

Last Updated: 07/24/2014

Contact: Financial Aid - Federal Work-Study Office (see form for details)

Brief Summary: Use this form to request a work-study student for the Fall & Spring Semesters. Complete this form and send to the FWS Office.

FWS (Federal Work Study) Pay Schedule - Summer 2013            

Department: Office of the Provost

Last Updated: 07/03/2013

Contact: Federal Work-Study Office, 257-3172 ext 231

Brief Summary:

FWS (Federal Work Study) Student Evaluation Form            

Department: Office of the Provost

Last Updated: 04/29/2004

Contact: Financial Aid - Federal Work-Study Office

Brief Summary: Use to evaluate your work-study students performance as needed.  This is optional and will be placed in the students file when submitted to the FWS Office.

FWS (Federal Work Study) Student Information & Responsibilities            

Department: Office of the Provost

Last Updated: 08/07/2012

Contact: Federal Work-Study Office, 257-3172 xt 231

Brief Summary:

G-CSF Mobilized PBSC Days Five and Six Donor Assessment/Apheresis Procedure            

Department: Medical Center

Last Updated: 07/06/2009

Contact: Mary Gray, Bone Marrow Transplant, 859-323-6770, maryegray@uky.edu

Brief Summary: A form to document the assessment of a stem cell donor prior to and during the collection of stem cells via aphresis.

G-CSF Mobilized PBSC Days One, Two Three and Four Donor Assessment            

Department: Medical Center

Last Updated: 07/06/2009

Contact: Mary Gray, Bone Marrow Transplant, 859-323-6770, maryegray@uky.edu

Brief Summary: A form to document assessments of donors who are receiving G-CSF in preparation for a stem cell donation.

Hospital Catering Form            

Department: Food Services

Last Updated: 01/29/2009

Contact: Contact Name: Janice Dyche Contact Deparment: Food Services Telephone Number: 323-5151 Email Address: jdych0@uky.edu

Brief Summary: Catering Requisition Form for Hospital Use ONLY (NOT CAMPUS)

Hospital Forms - Hospital CSF #2            

Department: Medical Center

Last Updated: 04/29/2004

Contact: Not Available

Brief Summary: Not Available

Hospital Forms - Hospital Employee of the Month Form            

Department: Medical Center

Last Updated: 08/02/2007

Contact: Not Available

Brief Summary: Not Available

Hospital Forms - Hospital Equipment Move/Transfer Form            

Department: Medical Center

Last Updated: 07/27/2006

Contact: Nancy Hammond, 3-8906

Brief Summary: Not Available

Hospital Forms - Hospital Equipment Surplus Form            

Department: Medical Center

Last Updated: 08/23/2006

Contact: Nancy Hammond, 3-8906

Brief Summary: Not Available

Hospital Forms - Hospital Exit Interview Survey            

Department: Medical Center

Last Updated: 04/29/2004

Contact: Not Available

Brief Summary: Not Available

Hospital Forms - Hospital H968            

Department: Medical Center

Last Updated: 04/29/2004

Contact: Not Available

Brief Summary: Not Available

Hospital Forms - Hospital PAR            

Department: Medical Center

Last Updated: 04/29/2004

Contact: Not Available

Brief Summary: Not Available

ID Card Request            

Department: Human Resources

Last Updated: 04/29/2004

Contact: Employee Records Department

Brief Summary: Use this form to request a paper UK Staff/Faculty ID card. Human Resources mass generates new cards each August automatically. New hires receive cards during New Employee Orientation. The UK ID Card Request Form only handles replacement cards throughout the year. Use the UK ID Card Request Form for the following reasons: transfers, name changes, lost or stolen replacements, status or category changes. ID cards will be mailed within 48 hours unless otherwise requested.

Imprest Cash Forms - Reconciliation of Imprest Cash Fund            

Department: Office of the Treasurer

Last Updated: 04/14/2010

Contact: Accounts Payable Department

Brief Summary: Use this form to reconcile an imprest cash account on a monthly basis. Custodians should keep a file of all reconciliation forms for the duration of the imprest cash fund.

Imprest Cash Forms - Request to Change Custodianship of Imprest Cash Fund            

Department: Office of the Treasurer

Last Updated: 04/29/2004

Contact: Accounts Payable Department

Brief Summary: Use this form when a different employee is taking responsibility for an imprest cash fund established for a department. A reconciliation of the imprest cash fund by the departing custodian must be completed before the change in custodianship will be approved.

Imprest Cash Forms - Request to Establish or Increase Imprest Cash Fund            

Department: Office of the Treasurer

Last Updated: 04/29/2004

Contact: Accounts Payable Department

Brief Summary: Use this form along with a Departmental Authorization Voucher (DAV) to establish an imprest cash fund or to increase an already established imprest cash fund.

Imprest Cash Fund Annual Audit Form            

Department: Office of the Treasurer

Last Updated: 05/06/2011

Contact: Accounts Payable Office

Brief Summary:

Independent Contractor Scope of Work Form            

Department: Office of the Treasurer

Last Updated: 10/25/2013

Contact: Purchasing Division

Brief Summary: Complete Independent Contractors Scope of Work form after following steps explained in BPM E-7-3 Worker Classification Employee of Independent Contractor.

Independent Contractor: Worker Status Evaluation Form            

Department: Human Resources

Last Updated: 03/13/2014

Contact: Human Resources Compensation, (859) 257-9555 option 6

Brief Summary: This form must be completed by department administrators prior to retaining any individual to provide services and submitted to HR as explained in BPM E-7-3.

Instructions - Owned/Leased/Rented Vehicles            

Department: Office of the Treasurer

Last Updated: 04/29/2004

Contact: Not Available

Brief Summary: These instructions must be followed for any vehicle accident that involves a UK employee on official University business. The employee must either be driving a UK owned vehicle or a leased vehicle.

Internal Overload Form            

Department: Human Resources

Last Updated: 01/17/2013

Contact: Compensation Department

Brief Summary: Form to be completed for approval of assignment outside exempt employee's main department/work assignment.

International Postal Meter Card Form            

Department: Postal Service

Last Updated: 11/15/2004

Contact: Venda Ridgeway

Brief Summary: A meter card must be attached to all meter mail before it can be processed. Make sure all the fields on the meter card are filled out before sending it to the post office. If there are any questions, call 257-6358.

IRS Forms            

Department: Not Available

Last Updated: 04/29/2004

Contact: Not Available

Brief Summary: Not Available

JAQ- Job Analysis Questionnaire        

Department: Human Resources

Last Updated: 09/26/2006

Contact: Compensation Department

Brief Summary: Not Available

Journal Voucher Instructions - (IRIS)            

Department: Office of the Treasurer

Last Updated: 12/06/2005

Contact: General Accounting

Brief Summary: Not Available

Journal Voucher – (IRIS)            

Department: Office of the Treasurer

Last Updated: 09/22/2005

Contact: General Accounting

Brief Summary: Not Available

JV Explanation Form            

Department: Office of the Treasurer

Last Updated: 04/23/2008

Contact: Katrina Hall, Sponsored Projects Accounting, 7-9291, kshall2@email.uky.edu

Brief Summary: Journal Voucher (JV) Explanation Form

Kentucky War Orphan Tuition Waiver Form            

Department: Registrar's Office & Undergraduate Office

Last Updated: 04/29/2004

Contact: Registrar's Office & Undergraduate Office

Brief Summary: Students use this form to request a tuition waiver under the Kentucky War Orphan Tuition Waiver Program.

Key Return Form        

Department:

Last Updated: 02/14/2008

Contact: Key Shop, 257-4789

Brief Summary: Use this form when you return keys from University buildings to the Key Shop.

Legacy Tuition Program Application            

Department: Registrar's Office & Undergraduate Office

Last Updated: 04/29/2004

Contact: Registrar's Office & Undergraduate Office

Brief Summary: This form is used by undergraduate students to apply to the Legacy Tuition Program. The Legacy Tuition Program offers in-state tuition to non-resident undergraduate children of University of Kentucky graduates.

Local/City Tax - (IRIS)            

Department: Office of the Treasurer

Last Updated: 09/29/2006

Contact: Payroll Department

Brief Summary: Used to define the current local tax amounts to be withheld or to exempt the employees from tax withholding.

Lost Equipment Report            

Department: Office of the Treasurer

Last Updated: 01/31/2011

Contact: Plant Assets Department

Brief Summary: Use this form to report lost capital equipment. The form must be signed by the appropriate provost/vice president.

Major Equipment Purchase            

Department: Office of the Provost

Last Updated: 09/30/2013

Contact: Mary Ann Williamson, 859-323-6760

Brief Summary: This form is necessary for an equipment purchase that is $200,000 or more and the University does not have state authority. The completed form, along with a copy of the equipment quote, shall be sent to the Provost Office of Resource Management for processing.

Merchant - Application to Become a Merchant Department            

Department: Office of the Treasurer

Last Updated: 03/25/2009

Contact:

Brief Summary:

Merchant - Form to Change of Terminate Merchant Agreement            

Department: Office of the Treasurer

Last Updated: 03/25/2009

Contact:

Brief Summary:

Minor Application Form            

Department: Registrar's Office & Undergraduate Office

Last Updated: 04/29/2004

Contact: Registrar's Office & Undergraduate Office

Brief Summary: This form is used by students to declare a minor.

Motor Vehicle Record (MVR) Release and Information Form            

Department: Office of the Treasurer

Last Updated: 07/31/2007

Contact: Risk Management Department

Brief Summary: This form must be completed by every individual that will be operating any vehicle on behalf of the University of Kentucky and then submitted to the Risk Management Department.

Name Change Affidavit Form (student)            

Department: Registrar's Office & Undergraduate Office

Last Updated: 04/29/2004

Contact: Registrar's Office & Undergraduate Office

Brief Summary: This form is for student name changes. It is submitted to the Student Records division of the Registrars Office.

Name Change Form            

Department: Human Resources

Last Updated: 06/17/2008

Contact: Employee Records Department

Brief Summary: Use this form for any name change(s). Once completed, the form must be forwarded to Employee Records and Benefits. To change home and work addresses, go to myUK at https://myuk.uky.edu and update using the Employee Self Service (ESS) portal.

Off-Campus Equipment Report            

Department: Office of the Treasurer

Last Updated: 04/03/2013

Contact: Plant Assets

Brief Summary: Use this form to report capital equipment that is located off-campus.

Omitted Donor Follow-Up            

Department: Medical Center

Last Updated: 07/06/2009

Contact: Mary Gray, Bone Marrow Transplant, 859-323-6770, maryegray@uky.edu

Brief Summary: A form to document the reason for a failure to conduct a stem cell donor follow-up assessment.

One-Time Payment            

Department: Office of the Treasurer

Last Updated: 04/29/2004

Contact: Not Available

Brief Summary: Used to allow a payment in addition to the regular payroll payment.

Ongoing Competency Assessment 2005            

Department: Medical Center

Last Updated: 11/23/2005

Contact: Jane Howell, jthowe01@email.uky.edu or 7-5328, Performance Improvement and Patient Safety

Brief Summary: Checklist for preparing individual personnel files on competency for JCAHO visit in 2006 and years thereafter.

Organization Unit Change Form            

Department: Human Resources

Last Updated: 02/22/2010

Contact: Department Name: Human Resources Contact Name: Debbie Zoll Contact Department: Enterprise Applications Group

Brief Summary: Use this form to create new organizational units and to change existing information concerning organizational units in SAP

parking %

Department:

Last Updated: //

Contact:

Brief Summary:

Parking - Citation Appeal            

Department: PTS

Last Updated: 03/12/2012

Contact: Parking & Transportation Services (859) 257-5757

Brief Summary: Use this form to appeal a parking citation or impoundment. The form must be submitted within ten days of the citation or impoundment date

Parking - Disabled Permit Application            

Department: PTS

Last Updated: 03/12/2012

Contact: Parking & Transportation Services (859) 257-5757

Brief Summary: This form is used by both students and employees to request a temporary or permanent disabled parking permit.

Parking - Employee Permit Application            

Department: PTS

Last Updated: 03/12/2012

Contact: Parking & Transportation Services (859) 257-5757

Brief Summary: Employees use this form to apply for their annual regular or reserved parking permit.

Parking - Student Permit Application            

Department: PTS

Last Updated: 05/23/2012

Contact: (859) 257-5757

Brief Summary: Students use this form to apply for their annual parking permit.

Performance Evaluation - Performance Evaluation Form        

Department: Human Resources

Last Updated: 01/26/2012

Contact: Not Available

Brief Summary: Supervisors use this form to evaluate employee performance. Please refer to the instructions and the example to complete the form properly.

Performance Evaluation - Performance Evaluation Form Example            

Department: Human Resources

Last Updated: 01/11/2010

Contact: Not Available

Brief Summary: This is an example of a completed Performance Evaluation Form.

Performance Evaluation - Performance Evaluation Self Evaluation Form        

Department: Human Resources

Last Updated: 01/26/2012

Contact: Not Available

Brief Summary: Enables the employee to reflect on their own job performance.

Performance Evaluation - Performance Improvement Plan        

Department: Human Resources

Last Updated: 01/26/2012

Contact: Not Available

Brief Summary: Supervisors use this form to assist employees with performance problems. Please refer to the instructions and the example to complete the form properly.

Performance Evaluation - Performance Improvement Plan Example            

Department: Human Resources

Last Updated: 01/11/2010

Contact: Not Available

Brief Summary: This is an example of a completed Performance Improvement Plan.

Performance Evaluation - Performance Improvement Plan Instructions            

Department: Human Resources

Last Updated: 01/11/2010

Contact: Not Available

Brief Summary: Detailed instructions to complete the Performance Improvement Plan.

Personal Property Sale Request            

Department: Office of the Treasurer

Last Updated: 04/03/2013

Contact: Surplus Property Department

Brief Summary: Not Available

Personal Service Contract            

Department: Purch

Last Updated: 03/02/2011

Contact: Purchasing Division

Brief Summary: Not Available

Personal Service Contract ($10,000 or less)            

Department: Purch

Last Updated: 03/02/2011

Contact: Purchasing Division

Brief Summary: Not Available

Personal Service Notice of Amendment            

Department: Purch

Last Updated: 05/09/2005

Contact: Purchasing Division

Brief Summary: Not Available

Personal Service Notice of Extension            

Department: Purch

Last Updated: 05/09/2005

Contact: Purchasing Division

Brief Summary: This form is used when it is necessary to extend a Personal Service Contract for an additional period of time.

Personal Service Proof of Necessity            

Department: Purch

Last Updated: 05/08/2007

Contact: Purchasing Division

Brief Summary: This form is used to assist in the justification of the Personal Service Contract form. This form provides information regarding the funding source. This form is used with both Personal Service Contracts and Sub Contracts and is approved by the Purchasing Division.

Personnel File Checklist            

Department: Medical Center

Last Updated: 10/10/2008

Contact: Louise White, Quality and Safety, 323-8062, lswhit2@email.uky.edu

Brief Summary: Personnel file checklist to meet Joint Commission requirements.

Photo Consent Form            

Department: Public Relations & Marketing

Last Updated: 04/01/2008

Contact: Public Relations

Brief Summary: Use this form to receive legal permission from adults for use of their images, and those of their minor children, for any purpose the University deems useful.

Physical Plant Division - Custodial Survey            

Department: Office of the Executive Vice President for Finance & Administration

Last Updated: 04/29/2004

Contact: Facilities Division Physical Plant

Brief Summary: Not Available

Physical Plant Division - Estimate Request            

Department: Office of the Executive Vice President for Finance & Administration

Last Updated: 04/29/2004

Contact: Facilities Division Physical Plant

Brief Summary: Not Available

Physical Plant Division - Recycling Request            

Department: Office of the Executive Vice President for Finance & Administration

Last Updated: 04/29/2004

Contact: Facilities Division Physical Plant

Brief Summary: Not Available

Physical Plant Division - Suggestions            

Department: Office of the Executive Vice President for Finance & Administration

Last Updated: 04/29/2004

Contact: Facilities Division Physical Plant

Brief Summary: Not Available

Physical Plant Division - Work Quality Survey            

Department: Office of the Executive Vice President for Finance & Administration

Last Updated: 04/29/2004

Contact: Facilities Division Physical Plant

Brief Summary: Not Available

Physical Plant Division - Work Request            

Department: Office of the Executive Vice President for Finance & Administration

Last Updated: 04/29/2004

Contact: Facilities Division Physical Plant

Brief Summary: Not Available

Pink Sheet -- Request for Schedule Change Form            

Department: Registrar's Office & Undergraduate Office

Last Updated: 12/21/2007

Contact: UK Registrar's office: http://www.uky.edu/registrar/e-forms

Brief Summary: See website for details: http://www.uky.edu/registrar/e-forms

Position Reporting Change Form            

Department: Human Resources

Last Updated: 02/22/2010

Contact: Department Name: Human Resources Contact Name: Debbie Zoll Contact Department: Enterprise Applications Group

Brief Summary: Use this form to change the position reporting information in SAP.

Printed Pay Statement Election Agreement            

Department: Office of the Treasurer

Last Updated: 01/20/2011

Contact: Payroll Department

Brief Summary:

Printing Services Job Order Form            

Department: Purch

Last Updated: 01/26/2012

Contact: Auxiliary Services

Brief Summary: Not Available

Printing Services Job Order Form (Stationary)            

Department: Purch

Last Updated: 03/19/2012

Contact: Purchasing

Brief Summary:

Prior Approval Request for Revision/Action on Sponsored Project Account            

Department: Not Available

Last Updated: 01/10/2012

Contact: Office of Sponsored Projects Administration

Brief Summary: Not Available

Privacy Form (student)            

Department: Registrar's Office & Undergraduate Office

Last Updated: 04/29/2004

Contact: Registrar's Office & Undergraduate Office

Brief Summary: Students use this form to formally request the University Registrar to prevent disclosure of "directory information" except to school officials with legitimate educational interests and certain others as specified by the FamilyEducational Rights and Privacy Act of 1974 (FERPA).

ProCard Application            

Department: Office of the Treasurer

Last Updated: 01/12/2007

Contact: Accounts Payable Department

Brief Summary: Used this form to apply for a University of Kentucky Procurement Card.

ProCard Application – Instructions            

Department: Office of the Treasurer

Last Updated: 08/06/2014

Contact: Accounts Payable Department

Brief Summary: Instructions on how to fill out the procard application.

Program Course Fees Form            

Department: Office of the Treasurer

Last Updated: 12/14/2007

Contact:

Brief Summary:

Project Identification Form            

Department: Office of Planning, Budget and Policy Analysis

Last Updated: 04/29/2004

Contact: P. Ballard, peball0@email.uky.edu

Brief Summary: The Project Identification Form is used during the capital planning process to document information about a capital project as it is developed internally and to complete capital project forms required by the State.

Project Identification Instructions            

Department: Office of Planning, Budget and Policy Analysis

Last Updated: 04/29/2004

Contact: P. Ballard, peball0@email.uky.edu

Brief Summary: The Project Identification Form is used during the capital planning process to document information about a capital project as it is developed internally and to complete capital project forms required by the State.

Project Request Form – (SAP)            

Department: Office of the Treasurer

Last Updated: 04/03/2013

Contact: General Accounting

Brief Summary: To establish plant fund for project or major equipment

Property Claim Form            

Department: Office of the Treasurer

Last Updated: 07/15/2014

Contact: Risk Management Department

Brief Summary: This form is to be completed to report any loss or damage to a University of Kentucky building and/or its contents. Contents that are covered are only those owned by UK and do not include an employees personal property.

Purchase OT Gift Cards            

Department: Office of the Treasurer

Last Updated: 05/08/2014

Contact: Kristina Dills, 257-4758

Brief Summary: request for OT gift cards for department use

Real Estate Services Space Request Form            

Department: Real Estate Services

Last Updated: 05/14/2014

Contact: Christine O'Brien, 257-8649, cobrien@uky.edu

Brief Summary: Form to request new or relocation of space on or off-campus.

Recycling Pickup Request            

Department: Office of the Executive Vice President for Finance & Administration

Last Updated: 04/29/2004

Contact: Physical Plant

Brief Summary: Not Available

Rejection of Blood Transfusion - Adult Patients            

Department: Medical Center

Last Updated: 03/16/2010

Contact: n/a

Brief Summary: n/a

Related Organization Request to Open Bank Account            

Department: Office of the Treasurer

Last Updated: 08/01/2006

Contact: Treasury Services Department

Brief Summary: Related organizations should use this form to request permission to use the University's name and/or "Marks" (UK, U of K or similar abbreviation) when opening an outside bank account. If approved by the Treasurer, the bank account will be subject to periodic review/audit by the University.

Report Unsafe Utility Cart Operation            

Department: Office of the Treasurer

Last Updated: 11/29/2012

Contact: Lou Drapeau, Lou.Drapeau@uky.edu

Brief Summary: Use this form to report improper use of golf carts to Risk Management. See E-14-3 for further information.

Request and Authorization for Payment to Human Research Subjects            

Department: Office of the Treasurer

Last Updated: 10/29/2013

Contact: Accounts Payable

Brief Summary: Use this form to document payments of $100 or less. Submit with PRD in accordance with BPM E-9.

Request for Change in Doctoral Degree Program            

Department: Senate Council Office

Last Updated: 09/15/2009

Contact: Senate Council Office, 257-5871

Brief Summary: Colleges and departments should use this form to request a change in an existing doctoral degree program.

Request for Change in Existing Course: Major & Minor            

Department: Senate Council Office

Last Updated: 09/15/2009

Contact: Senate Council Office, 257-5871

Brief Summary: Colleges and departments should use this form to make changes to existing courses.

Request for Change in Masters Degree Program            

Department: Senate Council Office

Last Updated: 09/15/2009

Contact: Senate Council Office, 257-5871

Brief Summary: Colleges and departments should use this form to request a change in a Masters Degree program.

Request for Change in Undergraduate Program            

Department: Senate Council Office

Last Updated: 09/15/2009

Contact: Senate Council Office, 257-5871

Brief Summary: Colleges and departments should use this form to request a change in an Undergraduate Degree Program.

Request for Employee Reimbursement and Invoice            

Department: Office of the Treasurer

Last Updated: 06/18/2014

Contact: Tony Day, Accounts Payable, 257-5440, kristina.dills@uky.edu

Brief Summary: Complete form with original receipts and attach to PRD for non-travel employee reimbursement as described in BPM E-3-2-2.

Request for Establishing a New GL Account            

Department: Office of the Treasurer

Last Updated: 04/03/2013

Contact: General Accounting

Brief Summary: Use this form to request the creation of a new GL account

Request for Establishing a New GL Account Instructions            

Department: Office of the Treasurer

Last Updated: 04/03/2013

Contact: General Accounting

Brief Summary: Instructions for establishing a new GL account

Request for Establishing Service Center Cost/Fund Center        

Department: Office of the Treasurer

Last Updated: 04/03/2013

Contact: General Accounting

Brief Summary: Use this form to request the creation of a new Service Center Cost / Fund Center

Request for Exception to Business Procedures Form            

Department: Office of the Treasurer

Last Updated: 05/29/2013

Contact:

Brief Summary: Form to request an exception of current business procedures.

Request for FRS/HRS/Purchasing and Related Beta 93 Access            

Department: Office of the Treasurer

Last Updated: 04/29/2004

Contact: Financial Systems Department

Brief Summary: Not Available

Request for New Course            

Department: Senate Council Office

Last Updated: 09/15/2009

Contact: Senate Council Office, 257-5871

Brief Summary: Colleges and departments should use this form to create new courses.

Request for New Doctoral Degree Program            

Department: Senate Council Office

Last Updated: 09/15/2009

Contact: Council Office, 257-5871

Brief Summary: Colleges and departments should use this form to request the creation of a doctoral degree program.

Request for New Masters Degree Program            

Department: Senate Council Office

Last Updated: 09/15/2009

Contact: Senate Council Office, 257-5871

Brief Summary: Colleges and departments should use this form to request a new masters degree program.

Request for New Undergraduate Minor or Change in Minor            

Department: Senate Council Office

Last Updated: 09/15/2009

Contact: Senate Council Office, 257-5871

Brief Summary: Colleges and departments should use this form to request a new undergraduate minor or a change in an existing minor.

Request for New Undergraduate Program            

Department: Senate Council Office

Last Updated: 09/15/2009

Contact: Senate Council Office, 257-5871

Brief Summary: Colleges and departments should use this form to request a new undergraduate degree program.

Request for Student Information Form            

Department: Registrar's Office & Undergraduate Office

Last Updated: 04/29/2004

Contact: Registrar's Office & Undergraduate Office

Brief Summary: Authorized UK departments submit this form to the University Registrar to request student information. The department must include in the request the type of information they are seeking, type of output and number of copies needed and a statement of purpose.

Request for Transfer of Credit            

Department: Registrar's Office & Undergraduate Office

Last Updated: 04/29/2004

Contact: Registrar's Office & Undergraduate Office

Brief Summary: Not Available

Request to Drop a Course            

Department: Senate Council Office

Last Updated: 09/15/2009

Contact: Senate Council Office, 257-5871

Brief Summary: Colleges and departments should use this form to drop existing courses from the bulletin.

Request to Prevent Disclosure of Directory Information -- Privacy Form (student)            

Department: Registrar's Office & Undergraduate Office

Last Updated: 04/29/2004

Contact: Registrar's Office & Undergraduate Office

Brief Summary: Students use this form to formally request the University Registrar to prevent disclosure of "directory information" except to school officials with legitimate educational interests and certain others as specified by the Family Educational Rights and Privacy Act of 1974 (FERPA).

Requisition        

Department: Office of the Treasurer

Last Updated: 04/29/2004

Contact: Purchasing Division

Brief Summary: Not Available

Requisition - Instructions            

Department: Office of the Treasurer

Last Updated: 04/29/2004

Contact: Purchasing Division

Brief Summary: Not Available

Requisition - reqdata.doc            

Department: Office of the Treasurer

Last Updated: 04/29/2004

Contact: Purchasing Division

Brief Summary: Not Available

Requisition - reqlog.doc            

Department: Office of the Treasurer

Last Updated: 04/29/2004

Contact: Purchasing Division

Brief Summary: Not Available

Residency Application Form        

Department: Registrar's Office & Undergraduate Office

Last Updated: 04/29/2004

Contact: Registrar's Office & Undergraduate Office

Brief Summary: This form is used by students. It is an Application for Review of Residency Status. It is submitted by students who are requesting to have their residency status changed changed from non-resident to resident.

Retirement - Temporary Disability Leave/Retirement Conversion Form            

Department: Human Resources

Last Updated: 03/21/2007

Contact: benefits@email.uky.edu

Brief Summary: Use this form to create a new position or redefine the duties of a current position. Once completed all required signatures must be obtained prior to submitting the document to the Compensation Department.

Room Inventory Data Collection Form            

Department: Office of the Treasurer

Last Updated: 04/29/2004

Contact: Plant Assets Department

Brief Summary: Use this form to collect information on rooms in new or newly remodeled buildings.

Room Reservation Forms, Class/Event            

Department: Registrar's Office & Undergraduate Office

Last Updated: 04/29/2004

Contact: Academic Classroom Scheduling, 257-4903

Brief Summary: Use these forms to reserve academic classrooms for Lexington Campus or the Medical Center through the office of Academic Classroom Scheduling.

Salary Recommendation Form (Staff)            

Department: Human Resources

Last Updated: 09/18/2012

Contact: Employment Office

Brief Summary: Not Available

Salary Recommendation Form - Instructions - Campus            

Department: Human Resources

Last Updated: 01/15/2012

Contact: Employment Department

Brief Summary: Not Available

Salary Recommendation Form - Instructions - UK HealthCare Instruction Sheet            

Department: Human Resources

Last Updated: 09/18/2012

Contact: Employment Department

Brief Summary: Not Available

Sales Tax Form            

Department: Office of the Treasurer

Last Updated: 04/03/2013

Contact: General Accounting Department

Brief Summary: Use this form to report monthly sales tax collected

Schedule Building Worksheet -- for student registration            

Department: Registrar's Office & Undergraduate Office

Last Updated: 04/29/2004

Contact: Registrar's Office & Undergraduate Office

Brief Summary: Students use this form to plan their class schedule before calling UK-VIP or using webUK.

Scholarship and Grant Authorization Continuation form        

Department:

Last Updated: 07/18/2008

Contact: Student Financial Aid Office

Brief Summary:

Scholarship and Grant Authorization Form        

Department: Not Available

Last Updated: 07/18/2008

Contact: Student Financial Aid Office

Brief Summary: Use this form to authorize the Student Financial Aid Office to pay a student out of a departmental account. May be used for tuition, housing, books, stipends, etc.

Scholarship and Grant Decrease Authorization Form        

Department: Not Available

Last Updated: 07/18/2008

Contact: Student Financial Aid Office

Brief Summary: Use this form to authorize the Student Financial Aid Office to reduce a previous payment to a student from a departmental account.

Scholarship and Grant Procedures Instructions            

Department: Not Available

Last Updated: 01/12/2009

Contact: Jackie Miley, Student Financial Aid Telephone Number: 257-3172 ext 243 Email Address: jbond@email.uky.ed

Brief Summary: Instructions on completion of SAG and SAGD forms.

Separation Sheet            

Department: Human Resources

Last Updated: 03/26/2012

Contact: Employee Records Department

Brief Summary: Not Available

Service Center Example Recharge Operation Summary Rate Request Form            

Department: Sponsored Projects

Last Updated: 04/05/2013

Contact: Kristina Dills

Brief Summary:

Service Center Instructions            

Department: Sponsored Projects

Last Updated: 04/05/2013

Contact: Kristina Dills

Brief Summary:

Service Center Recharge Operation Rate Development Worksheet Template            

Department: Sponsored Projects

Last Updated: 10/03/2011

Contact: Kristina Dills

Brief Summary:

Service Center Recharge Operation Rate Request Summary Template            

Department: Sponsored Projects

Last Updated: 04/05/2013

Contact: Kristina Dills

Brief Summary:

Short Term Investment Participation Agreement            

Department: Office of the Treasurer

Last Updated: 06/12/2012

Contact: Kim Lush

Brief Summary: Use this form to request that all or a designated portion of a restricted gift be allowed to participate in investment earnings of the University. Permitted on an exception basis only.

Single Source Justification            

Department: Purch

Last Updated: 05/14/2013

Contact: Purchasing Division

Brief Summary: This form is used to justify a purchase being made from a single source. The Commonwealth of Kentucky Model Procurement Law requires that competitive bids be solicited for purchases of $40,000 or more. Exceptions to this law must be justified in written form and approved by the appropriate Purchasing Official.

SIS Statement of Responsibility            

Department: Registrar's Office & Undergraduate Office

Last Updated: 04/29/2004

Contact: Registrar's Office & Undergraduate Office

Brief Summary: This form must be submitted to the University Registrar. It is completed by UK faculty/staff who are requesting access to the Student Information System (SIS).

SIS User Request Form -- SIS Access            

Department: Registrar's Office & Undergraduate Office

Last Updated: 04/29/2004

Contact: Registrar's Office & Undergraduate Office

Brief Summary: Authorized UK departments submit this form to the University Registrar to request new or updated access to SIS for faculty/staff in their unit. The person the access is established for must sign a SIS Statement of Responsibility form that outlines the appropriate use of the information.

Software Acquisition Form            

Department: Purch

Last Updated: 08/06/2008

Contact:

Brief Summary:

Space Request Form            

Department: Office of the Provost

Last Updated: 10/31/2013

Contact: Gus Miller, gmiller@email.uky.edu, 257-3422

Brief Summary: This form is to be used by Provost area units to request additional space.

Staff Appointment/Change in Status            

Department: Human Resources

Last Updated: 04/29/2004

Contact: Employment Department

Brief Summary: Not Available

Stem Cell Donor Follow-Up            

Department: Medical Center

Last Updated: 07/06/2009

Contact: Mary Gray, Bone Marrow Transplant, 859-323-6770, maryegray@uky.edu

Brief Summary: A form for documenting follow-up of persons who donated stem cells.

Stop Payment Request Form            

Department: Office of the Treasurer

Last Updated: 04/03/2013

Contact: Department of General Accounting

Brief Summary: Use this form to request a stop payment on a vendor, payroll, or flexible benefits check. For more instruction please see the General Accounting webpage or contact the check clerk at 859-257-8889.

Storage Space Request Form            

Department: Office of the Executive Vice President for Finance & Administration

Last Updated: 05/14/2014

Contact: Campus Services, Real Property

Brief Summary: Not Available

Stores Requisition Instructions            

Department: Office of the Executive Vice President for Finance & Administration

Last Updated: 04/29/2004

Contact: Auxiliary Services, Stores

Brief Summary: Not Available

Stores Requisition Log            

Department: Office of the Executive Vice President for Finance & Administration

Last Updated: 04/29/2004

Contact: Auxiliary Services, Stores

Brief Summary: Not Available

Stores Requisiton Data            

Department: Office of the Executive Vice President for Finance & Administration

Last Updated: 04/29/2004

Contact: Auxiliary Services, Stores

Brief Summary: Not Available

Stores Requistion        

Department: Office of the Executive Vice President for Finance & Administration

Last Updated: 04/29/2004

Contact: Auxiliary Services, Stores

Brief Summary: Not Available

Student Information Request Form            

Department: Registrar's Office & Undergraduate Office

Last Updated: 04/29/2004

Contact: Registrar's Office & Undergraduate Office

Brief Summary: Authorized UK departments submit this form to the University Registrar to request student information. The department must include in the request the type of information they are seeking, type of output and number of copies needed and a statement of purpose.

Student Information System (SIS) Statement of Responsibility            

Department: Registrar's Office & Undergraduate Office

Last Updated: 04/29/2004

Contact: Registrar's Office & Undergraduate Office

Brief Summary: This form must be submitted to the University Registrar. It is completed by UK faculty/staff who are requesting access to the Student Information System (SIS).

Student Job Application            

Department: Human Resources

Last Updated: 04/29/2004

Contact: Student Employment

Brief Summary: This form is filled out on line by the student. It is required that it be on file when students are seeking employment thru Student STEPS.

Student Job Requistion            

Department: Human Resources

Last Updated: 04/29/2004

Contact: Student Employment

Brief Summary: This form is filled out on line by the potential employer. Information obtained from this application enables Student Employment to post a job for students to view.

Student Name Change Affidavit Form            

Department: Registrar's Office & Undergraduate Office

Last Updated: 04/29/2004

Contact: Registrar's Office & Undergraduate Office

Brief Summary: This form is for student name changes. It is submitted to the Student Records division of the Registrars Office.

Student Payment Voucher Form            

Department: Office of the Treasurer

Last Updated: 10/09/2011

Contact: Accounts Payable Department, (859) 257-1402

Brief Summary: Use this form for all payments to students that are not paid through the use of SAG forms or the payroll process.

Student Payment Voucher Instructions            

Department: Office of the Treasurer

Last Updated: 03/31/2011

Contact: Accounts Payable Department, (859) 257-1402

Brief Summary: Instructions on using the Student Payment Voucher Form.

Subagreement Request Form            

Department: Office of Sponsored Projects Administration

Last Updated: 03/30/2007

Contact: Charles Moore, cmoore@email.uky.edu , (859) 257-9424, Office of Sponsored Projects Administration

Brief Summary: Not Available

Summer Hours Application Form            

Department: Human Resources

Last Updated: 05/30/2008

Contact: Office of Work-Life, 257-8763

Brief Summary:

Supervisor's Checklist - 1st Day            

Department: Human Resources

Last Updated: 12/11/2008

Contact: Human Resources Training and Development, 859 257-9623

Brief Summary:

Supervisor's Checklist - 2nd Day through 2 Weeks            

Department: Human Resources

Last Updated: 12/11/2008

Contact: Human Resources Training and Development, 859 257-9623

Brief Summary:

Surplus Forms - Surplus Authorization Voucher            

Department: Office of the Treasurer

Last Updated: 04/03/2013

Contact: Other Auxiliaries

Brief Summary: Not Available

Surplus Forms - Surplus Property Moving Request            

Department: Office of the Treasurer

Last Updated: 09/03/2013

Contact: Leonard Maxberry, Surplus Property, 257-3981

Brief Summary: Form used to request surplus moveable equipment and supplies be picked up from departments.

Surplus Forms - Vehicle Surplus Request            

Department: Office of the Treasurer

Last Updated: 04/03/2013

Contact: Other Auxiliaries

Brief Summary: Not Available

Surplus Questionnaire        

Department: Office of the Treasurer

Last Updated: 04/03/2013

Contact: Other Auxiliaries

Brief Summary:

Suspension/Deletion of a Program            

Department: Senate Council Office

Last Updated: 09/15/2009

Contact: Senate Council Office, 257-5871

Brief Summary: Colleges and departments should use this form to request the suspension or deletion of a program.

Taxable Fringe Benefit Form            

Department: Office of the Treasurer

Last Updated: 03/11/2013

Contact: Payroll Department, zlbert1@email.uky.edu, or missy.wilson@uky.edu

Brief Summary: This form should be used to report taxable fringe benefits given to an employee (spouse or dependent) for inclusion on the employee’s paycheck.

Teaching Credentials Certification (TCC) Form                

Department: Office of the Provost

Last Updated: 07/31/2008

Contact: Margaret Leach, mleach@email.uky.edu

Brief Summary: The TCC form is completed and printed from the Faculty Database and is no longer available from this site. This form certifies that new faculty, part-time instructors (PTIs), and/or teaching assistants (TAs) meet the teaching qualifications for their teaching assignments at the University. It is required for all new faculty and must be attached to their Academic Appointment and Assignment Notice. It must be maintained in the standard personnel file for faculty and in the appropriate departmental files for PTIs and TAs. This form contains the necessary information for entering TA credentials data into HRS. For individuals who do not meet the minimum SACS teaching qualifications as indicated on this form, a Teaching Credentials Justification form must be completed. Questions regarding the SACS guidelines on this form may be directed to Connie Ray at connie@email.uky.edu or 257-6384.

Teaching Credentials Justification (TCJ) Form                

Department: Office of the Provost

Last Updated: 03/31/2011

Contact: Margaret Leach, mleach@email.uky.edu

Brief Summary: This form presents the additional professional experiences, qualifications and certifications that serve as evidence of competence for individuals who do not meeting minimum SACS academic qualifications for teaching at various levels in the University. It is required in all instances where the academic qualifications outlined on the Teaching Credentials Certification Form are not met. The completed form, if required, must be attached to the Academic Appointment and Assignment Notice of all new faculty. It must be maintained in the standard personnel file for faculty and in the appropriate departmental files for PTIs and TAs. The TCJ form is completed and printed from the Faculty Database and is no longer available for this site. Questions regarding SACS guidelines and expectations related to additional documentation of teaching credentials may be directed to Connie Ray at connie@email.uky.edu or 257-6384.

Temporary Disability Leave/Retirement Conversion Form            

Department: Human Resources

Last Updated: 03/21/2007

Contact: Employee Records Department

Brief Summary: This form is used by full-time staff to convert temporary disability leave at the time of retirement.

Temporary Disability Leave/Vacation Leave Conversion Form            

Department: Human Resources

Last Updated: 03/29/2012

Contact: HR Employee Relations

Brief Summary: This form is used by full-time staff to convert temporary disability leave to additional vacation leave.

Temporary Employee Job Order Form            

Department: Human Resources

Last Updated: 04/29/2004

Contact: Temporary Employment Department

Brief Summary: This form is used by employers to request a temporary employee.

Temporary Employment Evaluation            

Department: Human Resources

Last Updated: 04/29/2004

Contact: Temporary Employment Department

Brief Summary: This form is used by employers to evaluate the performance of a temporary employee.

Temporary Employment timesheet            

Department: Human Resources

Last Updated: 01/26/2012

Contact: Temporary Employment Department

Brief Summary: This form is used by temporary employees to record their work hours for a given pay period.

Textbook Information Form            

Department: Office of the Executive Vice President for Finance & Administration

Last Updated: 10/08/2004

Contact: Auxiliary Services, Textbook Information Office

Brief Summary: Not Available

Theft Report            

Department: Office of the Treasurer

Last Updated: 04/03/2013

Contact: Plant Assets Department

Brief Summary: To document items reported as stolen for capital equipment inventory purposes

Timesheet Instructions            

Department: Office of the Treasurer

Last Updated: 04/29/2004

Contact: Payroll Department

Brief Summary: Not Available

Timesheet Instructions (IRIS)            

Department: Office of the Treasurer

Last Updated: 03/03/2006

Contact: Payroll Department

Brief Summary: Not Available

Timesheet – Campus (IRIS)            

Department: Office of the Treasurer

Last Updated: 10/03/2011

Contact: Payroll Department

Brief Summary: Please use new holiday leave codes starting July 1, 2009 (see form).

Timesheet – Campus (without cost allocation) (IRIS)            

Department: Office of the Treasurer

Last Updated: 10/03/2011

Contact: Payroll Department

Brief Summary: Please use new holiday leave codes starting July 1, 2009 (see form).

Timesheet – Hospital (IRIS)            

Department: Office of the Treasurer

Last Updated: 10/03/2011

Contact: Payroll Department

Brief Summary: Please use new holiday leave codes starting July 1, 2009 (see form).

Transcript Request Form            

Department: Registrar's Office & Undergraduate Office

Last Updated: 04/29/2004

Contact: Registrar's Office & Undergraduate Office

Brief Summary: Students use this form for Transcript Requests. It is submitted to the University Registrar.

Travel Air vs. Auto Cost Comparison            

Department: Office of the Treasurer

Last Updated: 06/12/2012

Contact: Accounts Payable Department

Brief Summary: Use this worksheet to compare the cost of driving vs. flying when traveling over 400 miles on official University business.

Travel Out-of-State Form            

Department: Office of the Treasurer

Last Updated: 12/03/2012

Contact: Accounts Payable Department

Brief Summary: Use this form to request authorization to travel out-of-state/country and to provide estimated expenses for the proposed travel.

Travel Voucher            

Department: Office of the Treasurer

Last Updated: 01/09/2014

Contact: Accounts Payable Department, kristina.dills@uky.edu

Brief Summary: Use this form to request reimbursement for authorized business travel expenses.

Travel Voucher Log            

Department: Office of the Treasurer

Last Updated: 04/29/2004

Contact: Accounts Payable Department

Brief Summary: This document provides the list of numbers for a department for travel vouchers.

Tuition /Fees Appeal Form            

Department: Registrar's Office & Undergraduate Office

Last Updated: 04/29/2004

Contact: Registrar's Office & Undergraduate Office

Brief Summary: The tuition appeals form is provided for students who feel that tuition and fee charges for a particular term were unwarranted. Reasons for uses of the form can be for medical, financial, or personal hardships the student encounter during the term in question. Appeals should be accompanied by supporting documentation before a decision can be provided.

Tuition Waiver Form, Kentucky War Orphan            

Department: Registrar's Office & Undergraduate Office

Last Updated: 04/29/2004

Contact: Registrar's Office & Undergraduate Office

Brief Summary: Students use this form to request a tuition waiver under the Kentucky War Orphan Tuition Waiver Program.

UK HealthCare Information Technology Security Forms Page            

Department: Information Technology

Last Updated: 10/02/2012

Contact: UK HealthCare Information Security Help Desk 323-8586

Brief Summary: Forms to request access to UK HealthCare systems for Link Blue accounts

UKAdvance Forms - Application            

Department: Human Resources

Last Updated: 04/29/2004

Contact: 859 257-9555 x185, Human Resource Development

Brief Summary: This is the application form for the 2004 UKadvance Leadership Development Institute.

UKAdvance Forms - Checklist            

Department: Human Resources

Last Updated: 04/29/2004

Contact: 859 257-9555 x185, Human Resource Development

Brief Summary: This is the checklist of information required for application to the 2004 UKadvance Leadership Development Institute.

UKAdvance Forms - Reference Form            

Department: Human Resources

Last Updated: 04/29/2004

Contact: 859 257-9555 x185, Human Resource Development

Brief Summary: This is the reference form for applicants to the 2004 UKadvance Leadership Development Institute.

Unclaimed Property Form            

Department: Office of the Treasurer

Last Updated: 04/03/2013

Contact: Surplus Property Department

Brief Summary: To report and transfer 'lost and found' items to the Surplus Property Department

Undergraduate Admission Application            

Department: Registrar's Office & Undergraduate Office

Last Updated: 09/20/2006

Contact: Registrar's Office & Undergraduate Office

Brief Summary: Use this form to apply for admission as an undergraduate student at the University of Kentucky.

UPS Postal Meter Card Form            

Department: Postal Service

Last Updated: 11/15/2004

Contact: Venda Ridgeway

Brief Summary: A meter card must be attached to all meter mail before it can be processed. Make sure all the fields on the meter card are filled out before sending it to the post office. If there are any questions, call 257-6358.

VA Benefits Request Form            

Department: Registrar's Office & Undergraduate Office

Last Updated: 04/29/2004

Contact: Registrar's Office & Undergraduate Office

Brief Summary: Students use this form. This form is submitted to the V.A. representative in the Student Records division of the University Registrar.

Vacation Leave Payout Request Forms - UK HealthCare            

Department: Medical Center

Last Updated: 04/09/2010

Contact: UK HealthCare Payroll

Brief Summary:

Vehicle Accident Report Form            

Department: Office of the Treasurer

Last Updated: 11/30/2006

Contact: Risk Management Department

Brief Summary: This form must be completed for any vehicle accident that involves a UK employee on official University business. The employee must either be driving a UK owned vehicle or a leased vehicle.

Vehicle Surplus Request        

Department: Office of the Treasurer

Last Updated: 05/16/2007

Contact: Surplus Property Department

Brief Summary: Not Available

Vehicle Transfer Form - (IRIS)            

Department: Office of the Treasurer

Last Updated: 02/26/2013

Contact: Plant Assets Department

Brief Summary: Use this form to report transfers of capital vehicles. The receiving department must sign the form in order to move the vehicle in the inventory system.

Vendor Application – (IRIS)            

Department: Purch

Last Updated: 05/14/2013

Contact: Purchasing Division

Brief Summary: Vendors will use this form to provide service information for the University of Kentucky vendor information database.

Vendor Contract Performance Evaluation Report            

Department: Purch

Last Updated: 05/09/2005

Contact: Purchasing Division

Brief Summary: This form is used to obtain documentary evidence of a vendor's performance for decisive action, future evaluations and decisions.

Vendor Invoice and Credit Memo Transmittal            

Department: Office of the Treasurer

Last Updated: 07/10/2013

Contact: Not Available

Brief Summary: Not Available

Waiver of Interpreter Services            

Department: Medical Center

Last Updated: 09/13/2011

Contact: Myrna I Ray Patient and Family Services (859) 323-8951 milope0@email.uky.edu

Brief Summary:

Waiver of Payment Form            

Department: Office of the Treasurer

Last Updated: 07/01/2011

Contact: Office of the Treasurer

Brief Summary: Form to be used when University faculty or staff wishes to decline compensation from the University for services rendered.

Wildcard ID Badge Application            

Department: Facilities Management

Last Updated: 02/13/2014

Contact: Alexandra McConnell, Police Department, 257-2770 x 246

Brief Summary: Used to grant access to proper rooms/buildings for users

Wire Transmittal Form – (IRIS)            

Department: Office of the Treasurer

Last Updated: 09/22/2005

Contact: Treasury Services Department

Brief Summary: Not Available

Withdrawal (Retroactive) - Instructions            

Department: Office of the Provost

Last Updated: 04/29/2004

Contact: University Senate

Brief Summary: Not Available

Withdrawal (Retroactive) Form            

Department: Office of the Provost

Last Updated: 04/29/2004

Contact: University Senate

Brief Summary: Not Available

University of Kentucky - An Equal Opportunity University
Human Resources · 115 Scovell Hall · Lexington, KY 40506-0064
Phone: (859) 257-9555 · Fax: (859) 323-8512
Questions/Feedback: HR | HR Site
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