University of Kentucky

Alphabetical Listing

Form Name	PDF	WORD	EXCEL	WEB PAGE
Absence Record - (IRIS)
Department: Human Resources Last Updated: 11/02/2006 Contact: Not Available Brief Summary: Use this form to request and report all absences from the University.
Academic Appointment and Assignment Notice
Department: Office of the Provost Last Updated: 07/31/2008 Contact: Margaret Leach, mleach@email.uky.edu Brief Summary: The Notice of Academic Appointment Contract form is completed and printed from the Faculty Database and is no longer available from this site.
Academic Classroom Scheduling - Room Reservation Form
Department: Registrar's Office & Undergraduate Office Last Updated: 04/29/2004 Contact: Registrar's Office & Undergraduate Office Brief Summary: Use these forms to reserve academic classrooms for Lexington Campus or the Medical Center through the office of Academic Classroom Scheduling.
Accident Report - Non-Medical Related
Department: Not Available Last Updated: 04/29/2004 Contact: Occupational Health lpoor2@email.uky.edu Brief Summary: Not Available
Account Authorization for Computing Services
Department: Information Technology Last Updated: 04/29/2004 Contact: helpdesk@uky.edu Brief Summary: Use this form to request new computer user accounts, password reset and account deletions.
ACH Transmittal Form – (IRIS)
Department: Office of the Treasurer Last Updated: 09/22/2005 Contact: Treasury Services Department Brief Summary: Use this form to designate the correct G/L account when expecting a payment in the form of an ACH or EFT. The completed form is sent to Treasury Services and matched to the credit posted at the bank.
ADA Accommodation Request Form
Department: Office of Equal Opportunity Last Updated: 06/22/2006 Contact: Heather Conger, 257-8927, hyork2@email.uky.edu, Office of Institutional Equity and Equal Opportunity Brief Summary: ADA reasonable accommodation request form
Address Change - Regular Employees
Department: Human Resources Last Updated: 07/02/2008 Contact: Starting in June 2008, address changes may be completed online through myUK. To change home and work addresses, log onto myUK at link above and to the right. Brief Summary:
Address Change - Temporary Employees
Department: Human Resources Last Updated: // Contact: Brief Summary:
Advisor Hold/Class Permit Authorization Form
Department: Registrar's Office & Undergraduate Office Last Updated: 04/29/2004 Contact: Registrar's Office & Undergraduate Office Brief Summary: Authorized UK departments submit this form to the University Registrar to request access for faculty/staff to have the ability to lift advisor holds and/or to issue electronic class permits.
Affirmative Action Information
Department: Office of Equal Opportunity Last Updated: 04/29/2004 Contact: Patricia Bender, pbender@email.uky.edu Brief Summary: Not Available
Agency Cost Center Information Sheet/Authorization Form
Department: Office of the Treasurer Last Updated: 03/29/2012 Contact: General Accounting Brief Summary: Use this form to request the creation of a new student or professional agency cost center.
Application for Residency Form
Department: Registrar's Office & Undergraduate Office Last Updated: 04/29/2004 Contact: Registrar's Office & Undergraduate Office Brief Summary: This form is used by students. It is an Application for Review of Residency Status. It is submitted by students who are requesting to have their residency status changed changed from non-resident to resident.
Application for Undergraduate Admission
Department: Registrar's Office & Undergraduate Office Last Updated: 09/20/2006 Contact: Registrar's Office & Undergraduate Office Brief Summary: Use these forms to reserve academic classrooms for Lexington Campus or the Medical Center through the office of Academic Classroom Scheduling.
Benefits Enrollment Forms 2005-2006
Department: Human Resources Last Updated: 07/01/2005 Contact: benefits@email.uky.edu Brief Summary: These forms are used by University of Kentucky staff as enrollment and claim forms for health benefits.
Board of Claims Form ($100 or more)
Department: Office of the Treasurer Last Updated: 04/29/2004 Contact: Risk Management Department Brief Summary: This form should be used when damages are sustained to person or property as a result of a negligent act on the part of the University of Kentucky/Commonwealth of Kentucky.
Board of Claims Form (Under $100)
Department: Office of Legal Counsel Last Updated: 06/02/2006 Contact: Office of Legal Counsel Brief Summary: This form should be used when damages are sustained to person or property as a result of a negligent act on the part of the University of Kentucky/Commonwealth of Kentucky when damages are under $100.
Budget Revision Request
Department: Office of Planning, Budget and Policy Analysis Last Updated: 04/29/2004 Contact: Office of Planning, Budget and Policy Analysis Brief Summary: Not Available
Budget Revision Request Procedures
Department: Office of Planning, Budget and Policy Analysis Last Updated: 04/29/2004 Contact: Office of Planning, Budget and Policy Analysis Brief Summary: Not Available
Budget Transfer Request
Department: Office of Planning, Budget and Policy Analysis Last Updated: 04/29/2004 Contact: Office of Planning, Budget and Policy Analysis Brief Summary: Not Available
Budget Transfer Request Procedures
Department: Office of Planning, Budget and Policy Analysis Last Updated: 04/29/2004 Contact: Office of Planning, Budget and Policy Analysis Brief Summary: Not Available
Building Inventory Data Collection Form
Department: Office of the Treasurer Last Updated: 04/29/2004 Contact: Plant Assets Department Brief Summary: Use this form to collect information on newly acquired (built, leased or purchased) buildings.
Bulk Mail Campus Job Request Form
Department: Postal Service Last Updated: 01/14/2008 Contact: Jon McGee, 3-0626, jmcgee2@uky.edu, Creative Graphics and Web Design Brief Summary: Not Available
Bulk Mail Job Order Request Form
Department: Postal Service Last Updated: 01/14/2008 Contact: Jon McGee, 3-0626, jmcgee2@uky.edu, Creative Graphics and Web Design Brief Summary: Not Available
Campus Direct Information Submission Form
Department: Information Technology Last Updated: 04/29/2004 Contact: helpdesk@uky.edu Brief Summary: Use this form to update your work and personal contact information for the UK Campus Directory.
Campus Security Authority (CSA) form
Department: Crisis Management & Preparedness Last Updated: 04/16/2013 Contact: Office of Crisis Managment (859) 257-9567 Brief Summary:
Cart Policy Exception Request
Department: Office of the Treasurer Last Updated: 11/29/2012 Contact: Lou Drapeau, Lou.Drapeau@uky.edu Brief Summary: Use this form to request exceptions to E-14-3 Golf Carts and Utility Vehicles.
Cash Handling Quick Reference Guide and Form
Department: Office of the Treasurer Last Updated: 02/28/2013 Contact: Brief Summary: Form to be signed by all University employees who handle cash or supervise the handling of cash.
Cash Transmittal Extended Form - (IRIS)
Department: Office of the Treasurer Last Updated: 09/07/2006 Contact: Treasury Services Department Brief Summary: Use this form after receiving cash and depositing to more than ten accounts. The completed form, along with the funds to be deposited to the bank, is delivered to Treasury Services.
Cash Transmittal Form – (IRIS)
Department: Office of the Treasurer Last Updated: 09/07/2006 Contact: Treasury Services Department Brief Summary: Use this form after receiving cash. The completed form, along with the funds to be deposited to the bank, is delivered to Treasury Services.
Catering Menu (Hospital)
Department: Food Services Last Updated: 02/22/2008 Contact: Janice Dyche, 323-5151, jdych0@uky.edu Brief Summary: Catering Menu for Hospital
Cellular Allowance Request Form
Department: Office of the Treasurer Last Updated: 05/16/2013 Contact: Brief Summary:
Cellular Device Policy Exception Request
Department: Information Technology Last Updated: 01/04/2012 Contact: Brief Summary:
Certificate Number 2 - (IRIS)
Department: Office of the Treasurer Last Updated: 04/10/2006 Contact: Payroll Department Brief Summary: Used to certify that the Payroll reports have been reviewed and that employees are being properly paid. This form also allows the departmental person to pick up payroll checks on payday.
Check Transmittal Continuation Form – (IRIS)
Department: Office of the Treasurer Last Updated: 09/01/2006 Contact: Treasury Services Department Brief Summary: Use this form when there is not enough space to list all the checks included in a Check Transmittal deposit.
Check Transmittal Extended Form - (IRIS)
Department: Office of the Treasurer Last Updated: 09/01/2006 Contact: Treasury Services Department Brief Summary: Use this form after receiving checks and depositing to more than five accounts. The completed form, along with the funds to be deposited to the bank, is delivered to Treasury Services.
Check Transmittal Form – (IRIS)
Department: Office of the Treasurer Last Updated: 09/01/2006 Contact: Treasury Services Department Brief Summary: Use this form after receiving checks. The completed form, along with the funds to be deposited to the bank, is delivered to Treasury Services.
Class Permit Authorization/Advisor Hold Form
Department: Registrar's Office & Undergraduate Office Last Updated: 04/29/2004 Contact: Registrar's Office & Undergraduate Office Brief Summary: Authorized UK departments submit this form to the University Registrar to request access for faculty/staff to have the ability to lift advisor holds and/or to issue electronic class permits.
Class/Event Room Reservation Form
Department: Registrar's Office & Undergraduate Office Last Updated: 04/29/2004 Contact: Registrar's Office & Undergraduate Office Brief Summary: Use these forms to reserve academic classrooms for Lexington Campus or the Medical Center through the office of Academic Classroom Scheduling.
Classify Proposed Program Form
Department: Senate Council Office Last Updated: 09/15/2009 Contact: Senate Council Office, 257-5871 Brief Summary: Colleges and departments should fill out this form prior to submitting any new program form.
CNS Service Request Form
Department: Information Technology Last Updated: 08/05/2004 Contact: Catherine Bell, cbell@email.uky.edu Brief Summary: This form is used to request CNS services including telephone installation, features, move, or disconnection; authorization code requests; cellular, pager, CATV, and online services; an estimate request; parts and inventory requests; contract requests; exchange accounts requests; and iPass account requests.
Computer Accounts Form
Department: Information Technology Last Updated: 04/29/2004 Contact: helpdesk@uky.edu Brief Summary: Use this form to request new computer user accounts, password reset and account deletions.
Computer Cleaning Form
Department: Office of the Treasurer Last Updated: 05/21/2009 Contact: Brief Summary:
Core Value Nomination
Department: Medical Center Last Updated: 08/02/2007 Contact: Sharon Lanham Brief Summary: Form to be used by staff to nominate employees for Core Value (Sense of Urgency, Teamwork, Accountability, Innovation and Respect) recognition on a monthly basis.
Cost/Funds Center Request
Department: Office of the Treasurer Last Updated: 04/03/2013 Contact: General Accounting Brief Summary: Use this form to request the creation of a new cost / funds center.
Customer Web Interface Request Form
Department: CNS Last Updated: 12/14/2009 Contact: Brief Summary: Please use the following form to add, change, or delete access to the Communications and Network Service's web billing and order system. Please provide as much information as possible to help expedite your request. For new users or user changes, check the appropriate screen access for the employee. Users will be notified via e-mail of their new login username and related information.
Declaration of Minor Application Form
Department: Registrar's Office & Undergraduate Office Last Updated: 04/29/2004 Contact: Registrar's Office & Undergraduate Office Brief Summary: This form is used by students to declare a minor.
Department Form
Department: Office of the Treasurer Last Updated: 04/03/2013 Contact: General Accounting Brief Summary: Use this form for requesting Department additions, deletions, and attribute changes.
Department Form Instructions
Department: Office of the Treasurer Last Updated: 04/03/2013 Contact: General Accounting Brief Summary: Instructions for Department Form
Departmental Authorization and Voucher (DAV) - (IRIS)
Department: Last Updated: 12/06/2012 Contact: Brief Summary: Replaced by the Disbursement Request Form 12/6/2012
Direct Deposit Authorization Agreement - (IRIS)
Department: Office of the Treasurer Last Updated: 04/10/2006 Contact: Payroll Department Brief Summary: Used to collect information to allow for the direct deposit of employees pay into their bank account.
Disbursement Request Form
Department: Office of the Treasurer Last Updated: 12/06/2012 Contact: Accounts Payable, Tony Day Brief Summary: Use this form to request disbursements only for payments on agency accounts or ACH and wire transfers that cannot be done through the PRD process.
Disbursement Request Instructions
Department: Office of the Treasurer Last Updated: 12/06/2012 Contact: Accounts Payable, Tony Day Brief Summary: Instructions for Disbursement Request
Distance Learning Form
Department: Senate Council Office Last Updated: 09/15/2009 Contact: Senate Council Office, 257-5871 Brief Summary: Colleges and departments must submit this form (in conjunction with the Application for Change in Existing Course: Major & Minor and/or the Application for New Course) to request distance learning delivery
Distribution of Effort Agreement Form (IRIS)
Department: Office of the Treasurer Last Updated: 09/14/2007 Contact: Sponsored Projects Accounting (257-1747) and Associate Provost for Academic Affairs (323-3748) Brief Summary: The Distribution of Effort Form serves a dual purpose: (1) to document a faculty member's distributon of work effort for compliance with Federal cost allocation guidelines, and (2) to provide information used for faculty job assignment and evaulation.
Distribution of Effort Agreement Form Instructions (IRIS)
Department: Office of the Treasurer Last Updated: 04/28/2010 Contact: Sponsored Projects Accounting (257-1747) and Associate Provost for Academic Affairs (323-3748) Brief Summary: Instructions for completing Distribution of Effort Form
Domestic Postal Meter Card Form
Department: Postal Service Last Updated: 11/15/2004 Contact: Venda Ridgeway Brief Summary: Not Available
Donor Assessment on Day of Marrow Collection Procedure
Department: Medical Center Last Updated: 07/06/2009 Contact: Mary Gray, Bone Marrow Transplant, 859-323-6770, maryegray@uky.edu Brief Summary: A form to document the assessment of bone marrow donors on the day of bone marrow collection.
Donor Lymphocyte Infusion: Donor Assessment/Apheresis Procedure
Department: Medical Center Last Updated: 07/06/2009 Contact: Mary Gray, Bone Marrow Transplant, 859-323-6770, maryegray@uky.edu Brief Summary: A form to document the assessment of DLI donor prior to and during a donation of stem cells via apheresis.
Duplicate Diploma Request Form
Department: Registrar's Office & Undergraduate Office Last Updated: 04/29/2004 Contact: Registrar's Office & Undergraduate Office Brief Summary: This form is used by students to request a Duplicate Diploma from UK Student Records. Duplicate Diplomas are requested for a number of reasons including: replacement of damaged or lost diplomas, name changes, or replica for academic/employment purposes.
Duplicating Job Order Request
Department: Office of the Executive Vice President for Finance & Administration Last Updated: 04/29/2004 Contact: Duplicating Services Brief Summary: Not Available
Electronic Class Permit Authorization/Advisor Hold Form
Department: Registrar's Office & Undergraduate Office Last Updated: 04/29/2004 Contact: Registrar's Office & Undergraduate Office Brief Summary: Authorized UK departments submit this form to the University Registrar to request access for faculty/staff to have the ability to lift advisor holds and/or to issue electronic class permits.
Employee Education Program Form - Murray State Students
Department: Human Resources Last Updated: 02/05/2008 Contact: benefits@uky.edu Brief Summary: Not Available
Employee Education Program Form - Non-UK Employees
Department: Human Resources Last Updated: 03/12/2009 Contact: benefits@email.uky.edu Brief Summary: Not Available
Employee Education Program Form - UK Employees
Department: Human Resources Last Updated: 11/18/2011 Contact: benefits@email.uky.edu Brief Summary: Not Available
Employer Provided Automobile Income Inclusion Worksheet
Department: Office of the Treasurer Last Updated: 03/11/2013 Contact: Payroll Department, email address: charlene.childers@uky.edu Brief Summary: This worksheet is used to report business and personal use of an employer provided vehicle.
End of Orientation Form
Department: Human Resources Last Updated: 01/09/2007 Contact: Employment Department Brief Summary: Use this form to evaluate new or transferred employees performance after 90 days of employment.
Endowment Fund Creation Request Instructions
Department: Office of the Treasurer Last Updated: 07/27/2012 Contact: Endowment Services Department Brief Summary: Not Available
Endowment Fund Creation Request – (SAP)
Department: Office of the Treasurer Last Updated: 07/27/2012 Contact: Endowment Services Department Brief Summary: Not Available
Entrepreneurial Leave Application
Department: Office of the Provost Last Updated: 09/07/2011 Contact: Brief Summary:
Equipment Monitoring Alert Notification Request
Department: Office of the Executive Vice President for Finance & Administration Last Updated: 07/29/2009 Contact: Kevin Jones PPDMC Office: (859) 257-3421 Email: kevin.jones@uky.edu Brief Summary: Request notification of alerts or alarms from equipment monitored by the Building Automation Systems. Link
Event/Class Room Reservation Forms
Department: Registrar's Office & Undergraduate Office Last Updated: 04/29/2004 Contact: Registrar's Office & Undergraduate Office Brief Summary: Use these forms to reserve academic classrooms for Lexington Campus or the Medical Center through the office of Academic Classroom Scheduling.
Exit Checklist, Campus
Department: Human Resources Last Updated: 10/28/2011 Contact: Employee Relations Phone: (859) 257-8758 e-mail: er@email.uky.edu Brief Summary:
Exit Checklist, Hospital
Department: Medical Center Last Updated: 04/29/2004 Contact: Not Available Brief Summary: Not Available
Exit Interview Survey
Department: Human Resources Last Updated: 04/29/2004 Contact: Employment Department Brief Summary: Not Available
Fabricated Equipment Account Information Sheet
Department: Office of the Treasurer Last Updated: 04/03/2013 Contact: Bill Coleman, wecole2@uky.edu Brief Summary: Not Available
Faculty Effort System (FES) and FES Focus
Department: Office of the Treasurer Last Updated: 04/29/2004 Contact: Financial Systems Department Brief Summary: This form is required when requesting on-line access to FES screen. A valid FRS ID is necessary to access FES. This form must be signed by the appropriate area security officer before being sent to Financial Systems.
Faculty Overload Form (External and/or Internal)
Department: Office of the Provost Last Updated: 09/06/2006 Contact: Office of the Provost Brief Summary: Not Available
Faculty Tenure Delay Form
Department: Office of the Provost Last Updated: 10/16/2007 Contact: Jim Lindsay, jim.lindsay@uky.edu Brief Summary:
Faculty Tenure Delay Procedures
Department: Office of the Provost Last Updated: 10/16/2007 Contact: Jim Lindsay, jim.lindsay@uky.edu Brief Summary:
Family Education Program (FEP) Form
Department: Human Resources Last Updated: 02/05/2008 Contact: benefits@uky.edu Brief Summary: Not Available
Family Medical Leave (1) - Request Form
Department: Human Resources Last Updated: 03/08/2013 Contact: er@email.uky.edu Brief Summary: Not Available
Family Medical Leave (2) - Military Certification Form
Department: Human Resources Last Updated: 03/08/2013 Contact: er@email.uky.edu Brief Summary: Not Available
Family Medical Leave (3) - Military Exigency Form
Department: Human Resources Last Updated: 03/08/2013 Contact: er@email.uky.edu Brief Summary: Not Available
Family Medical Leave (4) - Veteran Caregiver Leave
Department: Human Resources Last Updated: 03/08/2013 Contact: er@uky.edu Brief Summary: n/a
Fixed Price Agreement Budget Form
Department: Office of Sponsored Projects Administration Last Updated: 03/06/2013 Contact: Mary Hickman, 859-257-9420 Brief Summary: Not Available
Flex Leave Form
Department: Human Resources Last Updated: 04/29/2004 Contact: Compensation Department Brief Summary: Use this form when an employee is being placed in an approved flex leave position. This form should be forwarded to the Compensation Department along with the PAR prior to the employee being placed on flex leave.
Flexible Spending Claim Form
Department: Human Resources Last Updated: 12/12/2011 Contact: benefits@email.uky.edu Brief Summary: Not Available
Fund Creation Request
Department: Office of the Treasurer Last Updated: 04/03/2013 Contact: General Accounting Brief Summary: Use this form to request the creation of a new GL account.
Fund Creation Request Instructions
Department: Office of the Treasurer Last Updated: 04/03/2013 Contact: General Accounting Brief Summary: Instructions for Fund Creation Request
FWS (Federal Work Study) Job Listing Authorization Form
Department: Office of the Provost Last Updated: 01/12/2010 Contact: Financial Aid - Federal Work-Study Office Brief Summary: Use this form to request a work-study student for the Fall & Spring Semesters. Complete this form and send to the FWS Office.
FWS (Federal Work Study) Pay Schedule - Spring 2013
Department: Office of the Provost Last Updated: 01/10/2013 Contact: Federal Work-Study Office, 257-3172 xt 231 Brief Summary:
FWS (Federal Work Study) Student Evaluation Form
Department: Office of the Provost Last Updated: 04/29/2004 Contact: Financial Aid - Federal Work-Study Office Brief Summary: Use to evaluate your work-study students performance as needed. This is optional and will be placed in the students file when submitted to the FWS Office.
FWS (Federal Work Study) Student Information & Responsibilities
Department: Office of the Provost Last Updated: 08/07/2012 Contact: Federal Work-Study Office, 257-3172 xt 231 Brief Summary:
G-CSF Mobilized PBSC Days Five and Six Donor Assessment/Apheresis Procedure
Department: Medical Center Last Updated: 07/06/2009 Contact: Mary Gray, Bone Marrow Transplant, 859-323-6770, maryegray@uky.edu Brief Summary: A form to document the assessment of a stem cell donor prior to and during the collection of stem cells via aphresis.
G-CSF Mobilized PBSC Days One, Two Three and Four Donor Assessment
Department: Medical Center Last Updated: 07/06/2009 Contact: Mary Gray, Bone Marrow Transplant, 859-323-6770, maryegray@uky.edu Brief Summary: A form to document assessments of donors who are receiving G-CSF in preparation for a stem cell donation.
Hospital Catering Form
Department: Food Services Last Updated: 01/29/2009 Contact: Contact Name: Janice Dyche Contact Deparment: Food Services Telephone Number: 323-5151 Email Address: jdych0@uky.edu Brief Summary: Catering Requisition Form for Hospital Use ONLY (NOT CAMPUS)
Hospital Forms - Hospital CSF #2
Department: Medical Center Last Updated: 04/29/2004 Contact: Not Available Brief Summary: Not Available
Hospital Forms - Hospital Employee of the Month Form
Department: Medical Center Last Updated: 08/02/2007 Contact: Not Available Brief Summary: Not Available
Hospital Forms - Hospital Equipment Move/Transfer Form
Department: Medical Center Last Updated: 07/27/2006 Contact: Nancy Hammond, 3-8906 Brief Summary: Not Available
Hospital Forms - Hospital Equipment Surplus Form
Department: Medical Center Last Updated: 08/23/2006 Contact: Nancy Hammond, 3-8906 Brief Summary: Not Available
Hospital Forms - Hospital Exit Interview Survey
Department: Medical Center Last Updated: 04/29/2004 Contact: Not Available Brief Summary: Not Available
Hospital Forms - Hospital H968
Department: Medical Center Last Updated: 04/29/2004 Contact: Not Available Brief Summary: Not Available
Hospital Forms - Hospital PAR
Department: Medical Center Last Updated: 04/29/2004 Contact: Not Available Brief Summary: Not Available
ID Card Request
Department: Human Resources Last Updated: 04/29/2004 Contact: Employee Records Department Brief Summary: Use this form to request a paper UK Staff/Faculty ID card. Human Resources mass generates new cards each August automatically. New hires receive cards during New Employee Orientation. The UK ID Card Request Form only handles replacement cards throughout the year. Use the UK ID Card Request Form for the following reasons: transfers, name changes, lost or stolen replacements, status or category changes. ID cards will be mailed within 48 hours unless otherwise requested.
Imprest Cash Forms - Reconciliation of Imprest Cash Fund
Department: Office of the Treasurer Last Updated: 04/14/2010 Contact: Accounts Payable Department Brief Summary: Use this form to reconcile an imprest cash account on a monthly basis. Custodians should keep a file of all reconciliation forms for the duration of the imprest cash fund.
Imprest Cash Forms - Request to Change Custodianship of Imprest Cash Fund
Department: Office of the Treasurer Last Updated: 04/29/2004 Contact: Accounts Payable Department Brief Summary: Use this form when a different employee is taking responsibility for an imprest cash fund established for a department. A reconciliation of the imprest cash fund by the departing custodian must be completed before the change in custodianship will be approved.
Imprest Cash Forms - Request to Establish or Increase Imprest Cash Fund
Department: Office of the Treasurer Last Updated: 04/29/2004 Contact: Accounts Payable Department Brief Summary: Use this form along with a Departmental Authorization Voucher (DAV) to establish an imprest cash fund or to increase an already established imprest cash fund.
Imprest Cash Fund Annual Audit Form
Department: Office of the Treasurer Last Updated: 05/06/2011 Contact: Accounts Payable Office Brief Summary:
Independent Contractor Agreement
Department: Purch Last Updated: 04/29/2004 Contact: Purchasing Division Brief Summary: Not Available
Instructions - Owned/Leased/Rented Vehicles
Department: Office of the Treasurer Last Updated: 04/29/2004 Contact: Not Available Brief Summary: These instructions must be followed for any vehicle accident that involves a UK employee on official University business. The employee must either be driving a UK owned vehicle or a leased vehicle.
Internal Overload Form
Department: Human Resources Last Updated: 01/17/2013 Contact: Compensation Department Brief Summary: Form to be completed for approval of assignment outside exempt employee's main department/work assignment.
International Postal Meter Card Form
Department: Postal Service Last Updated: 11/15/2004 Contact: Venda Ridgeway Brief Summary: A meter card must be attached to all meter mail before it can be processed. Make sure all the fields on the meter card are filled out before sending it to the post office. If there are any questions, call 257-6358.
IRS Forms
Department: Not Available Last Updated: 04/29/2004 Contact: Not Available Brief Summary: Not Available
JAQ- Job Analysis Questionnaire
Department: Human Resources Last Updated: 09/26/2006 Contact: Compensation Department Brief Summary: Not Available
Journal Voucher Instructions - (IRIS)
Department: Office of the Treasurer Last Updated: 12/06/2005 Contact: General Accounting Brief Summary: Not Available
Journal Voucher – (IRIS)
Department: Office of the Treasurer Last Updated: 09/22/2005 Contact: General Accounting Brief Summary: Not Available
JV Explanation Form
Department: Office of the Treasurer Last Updated: 04/23/2008 Contact: Katrina Hall, Sponsored Projects Accounting, 7-9291, kshall2@email.uky.edu Brief Summary: Journal Voucher (JV) Explanation Form
Kentucky War Orphan Tuition Waiver Form
Department: Registrar's Office & Undergraduate Office Last Updated: 04/29/2004 Contact: Registrar's Office & Undergraduate Office Brief Summary: Students use this form to request a tuition waiver under the Kentucky War Orphan Tuition Waiver Program.
Key Request Form
Department: Last Updated: 02/14/2008 Contact: Key Shop, 257-4789 Brief Summary: Use this form whenever you request new or replacement keys to University buildings.
Key Return Form
Department: Last Updated: 02/14/2008 Contact: Key Shop, 257-4789 Brief Summary: Use this form when you return keys from University buildings to the Key Shop.
Legacy Tuition Program Application
Department: Registrar's Office & Undergraduate Office Last Updated: 04/29/2004 Contact: Registrar's Office & Undergraduate Office Brief Summary: This form is used by undergraduate students to apply to the Legacy Tuition Program. The Legacy Tuition Program offers in-state tuition to non-resident undergraduate children of University of Kentucky graduates.
Local/City Tax - (IRIS)
Department: Office of the Treasurer Last Updated: 09/29/2006 Contact: Payroll Department Brief Summary: Used to define the current local tax amounts to be withheld or to exempt the employees from tax withholding.
Lost Equipment Report
Department: Office of the Treasurer Last Updated: 01/31/2011 Contact: Plant Assets Department Brief Summary: Use this form to report lost capital equipment. The form must be signed by the appropriate provost/vice president.
Merchant - Application to Become a Merchant Department
Department: Office of the Treasurer Last Updated: 03/25/2009 Contact: Brief Summary:
Merchant - Form to Change of Terminate Merchant Agreement
Department: Office of the Treasurer Last Updated: 03/25/2009 Contact: Brief Summary:
Minor Application Form
Department: Registrar's Office & Undergraduate Office Last Updated: 04/29/2004 Contact: Registrar's Office & Undergraduate Office Brief Summary: This form is used by students to declare a minor.
Motor Vehicle Record (MVR) Release and Information Form
Department: Office of the Treasurer Last Updated: 07/31/2007 Contact: Risk Management Department Brief Summary: This form must be completed by every individual that will be operating any vehicle on behalf of the University of Kentucky and then submitted to the Risk Management Department.
Name Change Affidavit Form (student)
Department: Registrar's Office & Undergraduate Office Last Updated: 04/29/2004 Contact: Registrar's Office & Undergraduate Office Brief Summary: This form is for student name changes. It is submitted to the Student Records division of the Registrars Office.
Name Change Form
Department: Human Resources Last Updated: 06/17/2008 Contact: Employee Records Department Brief Summary: Use this form for any name change(s). Once completed, the form must be forwarded to Employee Records and Benefits. To change home and work addresses, go to myUK at https://myuk.uky.edu and update using the Employee Self Service (ESS) portal.
Off-Campus Equipment Report
Department: Office of the Treasurer Last Updated: 04/03/2013 Contact: Plant Assets Brief Summary: Use this form to report capital equipment that is located off-campus.
Omitted Donor Follow-Up
Department: Medical Center Last Updated: 07/06/2009 Contact: Mary Gray, Bone Marrow Transplant, 859-323-6770, maryegray@uky.edu Brief Summary: A form to document the reason for a failure to conduct a stem cell donor follow-up assessment.
One-Time Payment
Department: Office of the Treasurer Last Updated: 04/29/2004 Contact: Not Available Brief Summary: Used to allow a payment in addition to the regular payroll payment.
Ongoing Competency Assessment 2005
Department: Medical Center Last Updated: 11/23/2005 Contact: Jane Howell, jthowe01@email.uky.edu or 7-5328, Performance Improvement and Patient Safety Brief Summary: Checklist for preparing individual personnel files on competency for JCAHO visit in 2006 and years thereafter.
Organization Unit Change Form
Department: Human Resources Last Updated: 02/22/2010 Contact: Department Name: Human Resources Contact Name: Debbie Zoll Contact Department: Enterprise Applications Group Brief Summary: Use this form to create new organizational units and to change existing information concerning organizational units in SAP
parking %
Department: Last Updated: // Contact: Brief Summary:
Parking - Citation Appeal
Department: PTS Last Updated: 03/12/2012 Contact: Parking & Transportation Services (859) 257-5757 Brief Summary: Use this form to appeal a parking citation or impoundment. The form must be submitted within ten days of the citation or impoundment date
Parking - Disabled Permit Application
Department: PTS Last Updated: 03/12/2012 Contact: Parking & Transportation Services (859) 257-5757 Brief Summary: This form is used by both students and employees to request a temporary or permanent disabled parking permit.
Parking - Employee Permit Application
Department: PTS Last Updated: 03/12/2012 Contact: Parking & Transportation Services (859) 257-5757 Brief Summary: Employees use this form to apply for their annual regular or reserved parking permit.
Parking - Student Permit Application
Department: PTS Last Updated: 05/23/2012 Contact: (859) 257-5757 Brief Summary: Students use this form to apply for their annual parking permit.
Performance Evaluation - Performance Evaluation Form
Department: Human Resources Last Updated: 01/26/2012 Contact: Not Available Brief Summary: Supervisors use this form to evaluate employee performance. Please refer to the instructions and the example to complete the form properly.
Performance Evaluation - Performance Evaluation Form Example
Department: Human Resources Last Updated: 01/11/2010 Contact: Not Available Brief Summary: This is an example of a completed Performance Evaluation Form.
Performance Evaluation - Performance Evaluation Self Evaluation Form
Department: Human Resources Last Updated: 01/26/2012 Contact: Not Available Brief Summary: Enables the employee to reflect on their own job performance.
Performance Evaluation - Performance Improvement Plan
Department: Human Resources Last Updated: 01/26/2012 Contact: Not Available Brief Summary: Supervisors use this form to assist employees with performance problems. Please refer to the instructions and the example to complete the form properly.
Performance Evaluation - Performance Improvement Plan Example
Department: Human Resources Last Updated: 01/11/2010 Contact: Not Available Brief Summary: This is an example of a completed Performance Improvement Plan.
Performance Evaluation - Performance Improvement Plan Instructions
Department: Human Resources Last Updated: 01/11/2010 Contact: Not Available Brief Summary: Detailed instructions to complete the Performance Improvement Plan.
Personal Property Sale Request
Department: Office of the Treasurer Last Updated: 04/03/2013 Contact: Surplus Property Department Brief Summary: Not Available
Personal Service Contract
Department: Purch Last Updated: 03/02/2011 Contact: Purchasing Division Brief Summary: Not Available
Personal Service Contract ($10,000 or less)
Department: Purch Last Updated: 03/02/2011 Contact: Purchasing Division Brief Summary: Not Available
Personal Service Notice of Amendment
Department: Purch Last Updated: 05/09/2005 Contact: Purchasing Division Brief Summary: Not Available
Personal Service Notice of Extension
Department: Purch Last Updated: 05/09/2005 Contact: Purchasing Division Brief Summary: This form is used when it is necessary to extend a Personal Service Contract for an additional period of time.
Personal Service Proof of Necessity
Department: Purch Last Updated: 05/08/2007 Contact: Purchasing Division Brief Summary: This form is used to assist in the justification of the Personal Service Contract form. This form provides information regarding the funding source. This form is used with both Personal Service Contracts and Sub Contracts and is approved by the Purchasing Division.
Personnel File Checklist
Department: Medical Center Last Updated: 10/10/2008 Contact: Louise White, Quality and Safety, 323-8062, lswhit2@email.uky.edu Brief Summary: Personnel file checklist to meet Joint Commission requirements.
Photo Consent Form
Department: Public Relations & Marketing Last Updated: 04/01/2008 Contact: Public Relations Brief Summary: Use this form to receive legal permission from adults for use of their images, and those of their minor children, for any purpose the University deems useful.
Physical Plant Division - Custodial Survey
Department: Office of the Executive Vice President for Finance & Administration Last Updated: 04/29/2004 Contact: Facilities Division Physical Plant Brief Summary: Not Available
Physical Plant Division - Estimate Request
Department: Office of the Executive Vice President for Finance & Administration Last Updated: 04/29/2004 Contact: Facilities Division Physical Plant Brief Summary: Not Available
Physical Plant Division - Recycling Request
Department: Office of the Executive Vice President for Finance & Administration Last Updated: 04/29/2004 Contact: Facilities Division Physical Plant Brief Summary: Not Available
Physical Plant Division - Suggestions
Department: Office of the Executive Vice President for Finance & Administration Last Updated: 04/29/2004 Contact: Facilities Division Physical Plant Brief Summary: Not Available
Physical Plant Division - Work Quality Survey
Department: Office of the Executive Vice President for Finance & Administration Last Updated: 04/29/2004 Contact: Facilities Division Physical Plant Brief Summary: Not Available
Physical Plant Division - Work Request
Department: Office of the Executive Vice President for Finance & Administration Last Updated: 04/29/2004 Contact: Facilities Division Physical Plant Brief Summary: Not Available
Pink Sheet -- Request for Schedule Change Form
Department: Registrar's Office & Undergraduate Office Last Updated: 04/29/2004 Contact: Registrar's Office & Undergraduate Office Brief Summary: Authorized UK departments submit this form to the University Registrar. This formmust be completed by a department when they want to: (a) change a course in theprinted schedule, (b) create new sections for courses in the printed schedule,(c) drop a course or (d) change the credits, days, hour, building, or room number.
Position Reporting Change Form
Department: Human Resources Last Updated: 02/22/2010 Contact: Department Name: Human Resources Contact Name: Debbie Zoll Contact Department: Enterprise Applications Group Brief Summary: Use this form to change the position reporting information in SAP.
Pre-Employment Drug Screening Form
Department: Human Resources Last Updated: 04/19/2005 Contact: pds@email.uky.edu, (859) 257-3842 Brief Summary: Not Available
Printed Pay Statement Election Agreement
Department: Office of the Treasurer Last Updated: 01/20/2011 Contact: Payroll Department Brief Summary:
Printing Services Job Order Form
Department: Purch Last Updated: 01/26/2012 Contact: Auxiliary Services Brief Summary: Not Available
Printing Services Job Order Form (Stationary)
Department: Purch Last Updated: 03/19/2012 Contact: Purchasing Brief Summary:
Prior Approval Request for Revision/Action on Sponsored Project Account
Department: Not Available Last Updated: 01/10/2012 Contact: Office of Sponsored Projects Administration Brief Summary: Not Available
Privacy Form (student)
Department: Registrar's Office & Undergraduate Office Last Updated: 04/29/2004 Contact: Registrar's Office & Undergraduate Office Brief Summary: Students use this form to formally request the University Registrar to prevent disclosure of "directory information" except to school officials with legitimate educational interests and certain others as specified by the FamilyEducational Rights and Privacy Act of 1974 (FERPA).
ProCard Application
Department: Office of the Treasurer Last Updated: 01/12/2007 Contact: Accounts Payable Department Brief Summary: Used this form to apply for a University of Kentucky Procurement Card.
ProCard Application - Instructions
Department: Office of the Treasurer Last Updated: 01/12/2007 Contact: Accounts Payable Department Brief Summary: Instructions on how to fill the procard application.
Program Course Fees Form
Department: Office of the Treasurer Last Updated: 12/14/2007 Contact: Brief Summary:
Project Identification Form
Department: Office of Planning, Budget and Policy Analysis Last Updated: 04/29/2004 Contact: P. Ballard, peball0@email.uky.edu Brief Summary: The Project Identification Form is used during the capital planning process to document information about a capital project as it is developed internally and to complete capital project forms required by the State.
Project Identification Instructions
Department: Office of Planning, Budget and Policy Analysis Last Updated: 04/29/2004 Contact: P. Ballard, peball0@email.uky.edu Brief Summary: The Project Identification Form is used during the capital planning process to document information about a capital project as it is developed internally and to complete capital project forms required by the State.
Project Request Form – (SAP)
Department: Office of the Treasurer Last Updated: 04/03/2013 Contact: General Accounting Brief Summary: To establish plant fund for project or major equipment
Property Claim Form
Department: Office of the Treasurer Last Updated: 04/29/2004 Contact: Risk Management Department Brief Summary: This form is to be completed to report any loss or damage to a University of Kentucky building and/or its contents. Contents that are covered are only those owned by UK and do not include an employees personal property.
Real Estate Services Rental Application
Department: Not Available Last Updated: 02/11/2009 Contact: Contact Name: Christine O'Brien Telephone Number: 257-8649 Email Address: cobrien@uky.edu Brief Summary: Application for students, faculty, staff for on campus residential rental.
Real Estate Services Space Request Form
Department: Real Estate Services Last Updated: 03/30/2012 Contact: Contact Name: Christine O'Brien Telephone Number: 257-8649 Email Address: cobrien@uky.edu Brief Summary: Form to request new or relocation of space on or off-campus.
Recycling Pickup Request
Department: Office of the Executive Vice President for Finance & Administration Last Updated: 04/29/2004 Contact: Physical Plant Brief Summary: Not Available
Rejection of Blood Transfusion - Adult Patients
Department: Medical Center Last Updated: 03/16/2010 Contact: n/a Brief Summary: n/a
Related Organization Request to Open Bank Account
Department: Office of the Treasurer Last Updated: 08/01/2006 Contact: Treasury Services Department Brief Summary: Related organizations should use this form to request permission to use the University's name and/or "Marks" (UK, U of K or similar abbreviation) when opening an outside bank account. If approved by the Treasurer, the bank account will be subject to periodic review/audit by the University.
Report Unsafe Utility Cart Operation
Department: Office of the Treasurer Last Updated: 11/29/2012 Contact: Lou Drapeau, Lou.Drapeau@uky.edu Brief Summary: Use this form to report improper use of golf carts to Risk Management. See E-14-3 for further information.
Request for Change in Doctoral Degree Program
Department: Senate Council Office Last Updated: 09/15/2009 Contact: Senate Council Office, 257-5871 Brief Summary: Colleges and departments should use this form to request a change in an existing doctoral degree program.
Request for Change in Existing Course: Major & Minor
Department: Senate Council Office Last Updated: 09/15/2009 Contact: Senate Council Office, 257-5871 Brief Summary: Colleges and departments should use this form to make changes to existing courses.
Request for Change in Masters Degree Program
Department: Senate Council Office Last Updated: 09/15/2009 Contact: Senate Council Office, 257-5871 Brief Summary: Colleges and departments should use this form to request a change in a Masters Degree program.
Request for Change in Undergraduate Program
Department: Senate Council Office Last Updated: 09/15/2009 Contact: Senate Council Office, 257-5871 Brief Summary: Colleges and departments should use this form to request a change in an Undergraduate Degree Program.
Request for Establishing a New GL Account
Department: Office of the Treasurer Last Updated: 04/03/2013 Contact: General Accounting Brief Summary: Use this form to request the creation of a new GL account
Request for Establishing a New GL Account Instructions
Department: Office of the Treasurer Last Updated: 04/03/2013 Contact: General Accounting Brief Summary: Instructions for establishing a new GL account
Request for Establishing Service Center Cost/Fund Center
Department: Office of the Treasurer Last Updated: 04/03/2013 Contact: General Accounting Brief Summary: Use this form to request the creation of a new Service Center Cost / Fund Center
Request for Exception to Business Procedures Form
Department: Office of the Treasurer Last Updated: 10/12/2011 Contact: Brief Summary: Form to request an exception of current business procedures.
Request for FRS/HRS/Purchasing and Related Beta 93 Access
Department: Office of the Treasurer Last Updated: 04/29/2004 Contact: Financial Systems Department Brief Summary: Not Available
Request for New Course
Department: Senate Council Office Last Updated: 09/15/2009 Contact: Senate Council Office, 257-5871 Brief Summary: Colleges and departments should use this form to create new courses.
Request for New Doctoral Degree Program
Department: Senate Council Office Last Updated: 09/15/2009 Contact: Council Office, 257-5871 Brief Summary: Colleges and departments should use this form to request the creation of a doctoral degree program.
Request for New Masters Degree Program
Department: Senate Council Office Last Updated: 09/15/2009 Contact: Senate Council Office, 257-5871 Brief Summary: Colleges and departments should use this form to request a new masters degree program.
Request for New Undergraduate Minor or Change in Minor
Department: Senate Council Office Last Updated: 09/15/2009 Contact: Senate Council Office, 257-5871 Brief Summary: Colleges and departments should use this form to request a new undergraduate minor or a change in an existing minor.
Request for New Undergraduate Program
Department: Senate Council Office Last Updated: 09/15/2009 Contact: Senate Council Office, 257-5871 Brief Summary: Colleges and departments should use this form to request a new undergraduate degree program.
Request for Schedule Change Form -- "Pink Sheet"
Department: Registrar's Office & Undergraduate Office Last Updated: 04/29/2004 Contact: Registrar's Office & Undergraduate Office Brief Summary: Authorized UK departments submit this form to the University Registrar. This formmust be completed by a department when they want to: (a) change a course in theprinted schedule, (b) create new sections for courses in the printed schedule,(c) drop a course or (d) change the credits, days, hour, building, or room number.
Request for Student Information Form
Department: Registrar's Office & Undergraduate Office Last Updated: 04/29/2004 Contact: Registrar's Office & Undergraduate Office Brief Summary: Authorized UK departments submit this form to the University Registrar to request student information. The department must include in the request the type of information they are seeking, type of output and number of copies needed and a statement of purpose.
Request for Transfer of Credit
Department: Registrar's Office & Undergraduate Office Last Updated: 04/29/2004 Contact: Registrar's Office & Undergraduate Office Brief Summary: Not Available
Request to Drop a Course
Department: Senate Council Office Last Updated: 09/15/2009 Contact: Senate Council Office, 257-5871 Brief Summary: Colleges and departments should use this form to drop existing courses from the bulletin.
Request to Prevent Disclosure of Directory Information -- Privacy Form (student)
Department: Registrar's Office & Undergraduate Office Last Updated: 04/29/2004 Contact: Registrar's Office & Undergraduate Office Brief Summary: Students use this form to formally request the University Registrar to prevent disclosure of "directory information" except to school officials with legitimate educational interests and certain others as specified by the Family Educational Rights and Privacy Act of 1974 (FERPA).
Requisition
Department: Office of the Treasurer Last Updated: 04/29/2004 Contact: Purchasing Division Brief Summary: Not Available
Requisition - Instructions
Department: Office of the Treasurer Last Updated: 04/29/2004 Contact: Purchasing Division Brief Summary: Not Available
Requisition - reqdata.doc
Department: Office of the Treasurer Last Updated: 04/29/2004 Contact: Purchasing Division Brief Summary: Not Available
Requisition - reqlog.doc
Department: Office of the Treasurer Last Updated: 04/29/2004 Contact: Purchasing Division Brief Summary: Not Available
Residency Application Form
Department: Registrar's Office & Undergraduate Office Last Updated: 04/29/2004 Contact: Registrar's Office & Undergraduate Office Brief Summary: This form is used by students. It is an Application for Review of Residency Status. It is submitted by students who are requesting to have their residency status changed changed from non-resident to resident.
Retirement - Temporary Disability Leave/Retirement Conversion Form
Department: Human Resources Last Updated: 03/21/2007 Contact: benefits@email.uky.edu Brief Summary: Use this form to create a new position or redefine the duties of a current position. Once completed all required signatures must be obtained prior to submitting the document to the Compensation Department.
Room Inventory Data Collection Form
Department: Office of the Treasurer Last Updated: 04/29/2004 Contact: Plant Assets Department Brief Summary: Use this form to collect information on rooms in new or newly remodeled buildings.
Room Reservation Forms, Class/Event
Department: Registrar's Office & Undergraduate Office Last Updated: 04/29/2004 Contact: Academic Classroom Scheduling, 257-4903 Brief Summary: Use these forms to reserve academic classrooms for Lexington Campus or the Medical Center through the office of Academic Classroom Scheduling.
Salary Recommendation Form (Staff)
Department: Human Resources Last Updated: 09/18/2012 Contact: Employment Office Brief Summary: Not Available
Salary Recommendation Form - Instructions - Campus
Department: Human Resources Last Updated: 01/15/2012 Contact: Employment Department Brief Summary: Not Available
Salary Recommendation Form - Instructions - UK HealthCare Instruction Sheet
Department: Human Resources Last Updated: 09/18/2012 Contact: Employment Department Brief Summary: Not Available
Sales Tax Form
Department: Office of the Treasurer Last Updated: 04/03/2013 Contact: General Accounting Department Brief Summary: Use this form to report monthly sales tax collected
Schedule Building Worksheet -- for student registration
Department: Registrar's Office & Undergraduate Office Last Updated: 04/29/2004 Contact: Registrar's Office & Undergraduate Office Brief Summary: Students use this form to plan their class schedule before calling UK-VIP or using webUK.
Schedule Change Form -- "Pink Sheet"
Department: Registrar's Office & Undergraduate Office Last Updated: 04/29/2004 Contact: Registrar's Office & Undergraduate Office Brief Summary: Authorized UK departments submit this form to the University Registrar. This formmust be completed by a department when they want to: (a) change a course in theprinted schedule, (b) create new sections for courses in the printed schedule,(c) drop a course or (d) change the credits, days, hour, building, or room number.
Scholarship and Grant Authorization Continuation form
Department: Last Updated: 07/18/2008 Contact: Student Financial Aid Office Brief Summary:
Scholarship and Grant Authorization Form
Department: Not Available Last Updated: 07/18/2008 Contact: Student Financial Aid Office Brief Summary: Use this form to authorize the Student Financial Aid Office to pay a student out of a departmental account. May be used for tuition, housing, books, stipends, etc.
Scholarship and Grant Decrease Authorization Form
Department: Not Available Last Updated: 07/18/2008 Contact: Student Financial Aid Office Brief Summary: Use this form to authorize the Student Financial Aid Office to reduce a previous payment to a student from a departmental account.
Scholarship and Grant Procedures Instructions
Department: Not Available Last Updated: 01/12/2009 Contact: Jackie Miley, Student Financial Aid Telephone Number: 257-3172 ext 243 Email Address: jbond@email.uky.ed Brief Summary: Instructions on completion of SAG and SAGD forms.
Separation Sheet
Department: Human Resources Last Updated: 03/26/2012 Contact: Employee Records Department Brief Summary: Not Available
Service Center Example Recharge Operation Summary Rate Request Form
Department: Sponsored Projects Last Updated: 04/05/2013 Contact: Kristina Dills Brief Summary:
Service Center Instructions
Department: Sponsored Projects Last Updated: 04/05/2013 Contact: Kristina Dills Brief Summary:
Service Center Recharge Operation Rate Development Worksheet Template
Department: Sponsored Projects Last Updated: 10/03/2011 Contact: Kristina Dills Brief Summary:
Service Center Recharge Operation Rate Request Summary Template
Department: Sponsored Projects Last Updated: 04/05/2013 Contact: Kristina Dills Brief Summary:
Short Term Investment Participation Agreement
Department: Office of the Treasurer Last Updated: 06/12/2012 Contact: Kim Lush Brief Summary: Use this form to request that all or a designated portion of a restricted gift be allowed to participate in investment earnings of the University. Permitted on an exception basis only.
Single Source Justification
Department: Purch Last Updated: 05/14/2013 Contact: Purchasing Division Brief Summary: This form is used to justify a purchase being made from a single source. The Commonwealth of Kentucky Model Procurement Law requires that competitive bids be solicited for purchases of $40,000 or more. Exceptions to this law must be justified in written form and approved by the appropriate Purchasing Official.
SIS Statement of Responsibility
Department: Registrar's Office & Undergraduate Office Last Updated: 04/29/2004 Contact: Registrar's Office & Undergraduate Office Brief Summary: This form must be submitted to the University Registrar. It is completed by UK faculty/staff who are requesting access to the Student Information System (SIS).
SIS User Request Form -- SIS Access
Department: Registrar's Office & Undergraduate Office Last Updated: 04/29/2004 Contact: Registrar's Office & Undergraduate Office Brief Summary: Authorized UK departments submit this form to the University Registrar to request new or updated access to SIS for faculty/staff in their unit. The person the access is established for must sign a SIS Statement of Responsibility form that outlines the appropriate use of the information.
Software Acquisition Form
Department: Purch Last Updated: 08/06/2008 Contact: Brief Summary:
Staff Appointment/Change in Status
Department: Human Resources Last Updated: 04/29/2004 Contact: Employment Department Brief Summary: Not Available
Stem Cell Donor Follow-Up
Department: Medical Center Last Updated: 07/06/2009 Contact: Mary Gray, Bone Marrow Transplant, 859-323-6770, maryegray@uky.edu Brief Summary: A form for documenting follow-up of persons who donated stem cells.
Stop Payment Request Form
Department: Office of the Treasurer Last Updated: 04/03/2013 Contact: Department of General Accounting Brief Summary: Use this form to request a stop payment on a vendor, payroll, or flexible benefits check. For more instruction please see the General Accounting webpage or contact the check clerk at 859-257-8889.
Storage Space Request Form
Department: Office of the Executive Vice President for Finance & Administration Last Updated: 04/29/2004 Contact: Campus Services, Real Property Brief Summary: Not Available
Stores Requisition Instructions
Department: Office of the Executive Vice President for Finance & Administration Last Updated: 04/29/2004 Contact: Auxiliary Services, Stores Brief Summary: Not Available
Stores Requisition Log
Department: Office of the Executive Vice President for Finance & Administration Last Updated: 04/29/2004 Contact: Auxiliary Services, Stores Brief Summary: Not Available
Stores Requisiton Data
Department: Office of the Executive Vice President for Finance & Administration Last Updated: 04/29/2004 Contact: Auxiliary Services, Stores Brief Summary: Not Available
Stores Requistion
Department: Office of the Executive Vice President for Finance & Administration Last Updated: 04/29/2004 Contact: Auxiliary Services, Stores Brief Summary: Not Available
Student Information Request Form
Department: Registrar's Office & Undergraduate Office Last Updated: 04/29/2004 Contact: Registrar's Office & Undergraduate Office Brief Summary: Authorized UK departments submit this form to the University Registrar to request student information. The department must include in the request the type of information they are seeking, type of output and number of copies needed and a statement of purpose.
Student Information System (SIS) Statement of Responsibility
Department: Registrar's Office & Undergraduate Office Last Updated: 04/29/2004 Contact: Registrar's Office & Undergraduate Office Brief Summary: This form must be submitted to the University Registrar. It is completed by UK faculty/staff who are requesting access to the Student Information System (SIS).
Student Job Application
Department: Human Resources Last Updated: 04/29/2004 Contact: Student Employment Brief Summary: This form is filled out on line by the student. It is required that it be on file when students are seeking employment thru Student STEPS.
Student Job Requistion
Department: Human Resources Last Updated: 04/29/2004 Contact: Student Employment Brief Summary: This form is filled out on line by the potential employer. Information obtained from this application enables Student Employment to post a job for students to view.
Student Name Change Affidavit Form
Department: Registrar's Office & Undergraduate Office Last Updated: 04/29/2004 Contact: Registrar's Office & Undergraduate Office Brief Summary: This form is for student name changes. It is submitted to the Student Records division of the Registrars Office.
Student Payment Voucher Form
Department: Office of the Treasurer Last Updated: 10/09/2011 Contact: Accounts Payable Department, (859) 257-1402 Brief Summary: Use this form for all payments to students that are not paid through the use of SAG forms or the payroll process.
Student Payment Voucher Instructions
Department: Office of the Treasurer Last Updated: 03/31/2011 Contact: Accounts Payable Department, (859) 257-1402 Brief Summary: Instructions on using the Student Payment Voucher Form.
Subagreement Request Form
Department: Office of Sponsored Projects Administration Last Updated: 03/30/2007 Contact: Charles Moore, cmoore@email.uky.edu , (859) 257-9424, Office of Sponsored Projects Administration Brief Summary: Not Available
Summer Hours Application Form
Department: Human Resources Last Updated: 05/30/2008 Contact: Office of Work-Life, 257-8763 Brief Summary:
Supervisor's Checklist - 1st Day
Department: Human Resources Last Updated: 12/11/2008 Contact: Human Resources Training and Development, 859 257-9623 Brief Summary:
Supervisor's Checklist - 2nd Day through 2 Weeks
Department: Human Resources Last Updated: 12/11/2008 Contact: Human Resources Training and Development, 859 257-9623 Brief Summary:
Surplus Forms - Surplus Authorization Voucher
Department: Office of the Treasurer Last Updated: 04/03/2013 Contact: Other Auxiliaries Brief Summary: Not Available
Surplus Forms - Surplus Property Moving Request
Department: Office of the Treasurer Last Updated: 04/03/2013 Contact: Other Auxiliaries Brief Summary: Not Available
Surplus Forms - Vehicle Surplus Request
Department: Office of the Treasurer Last Updated: 04/03/2013 Contact: Other Auxiliaries Brief Summary: Not Available
Surplus Questionnaire
Department: Office of the Treasurer Last Updated: 04/03/2013 Contact: Other Auxiliaries Brief Summary:
Suspension/Deletion of a Program
Department: Senate Council Office Last Updated: 09/15/2009 Contact: Senate Council Office, 257-5871 Brief Summary: Colleges and departments should use this form to request the suspension or deletion of a program.
Taxable Fringe Benefit Form
Department: Office of the Treasurer Last Updated: 03/11/2013 Contact: Payroll Department, zlbert1@email.uky.edu, or missy.wilson@uky.edu Brief Summary: This form should be used to report taxable fringe benefits given to an employee (spouse or dependent) for inclusion on the employee’s paycheck.
Teaching Credentials Certification (TCC) Form
Department: Office of the Provost Last Updated: 07/31/2008 Contact: Margaret Leach, mleach@email.uky.edu Brief Summary: The TCC form is completed and printed from the Faculty Database and is no longer available from this site. This form certifies that new faculty, part-time instructors (PTIs), and/or teaching assistants (TAs) meet the teaching qualifications for their teaching assignments at the University. It is required for all new faculty and must be attached to their Academic Appointment and Assignment Notice. It must be maintained in the standard personnel file for faculty and in the appropriate departmental files for PTIs and TAs. This form contains the necessary information for entering TA credentials data into HRS. For individuals who do not meet the minimum SACS teaching qualifications as indicated on this form, a Teaching Credentials Justification form must be completed. Questions regarding the SACS guidelines on this form may be directed to Connie Ray at connie@email.uky.edu or 257-6384.
Teaching Credentials Justification (TCJ) Form
Department: Office of the Provost Last Updated: 03/31/2011 Contact: Margaret Leach, mleach@email.uky.edu Brief Summary: This form presents the additional professional experiences, qualifications and certifications that serve as evidence of competence for individuals who do not meeting minimum SACS academic qualifications for teaching at various levels in the University. It is required in all instances where the academic qualifications outlined on the Teaching Credentials Certification Form are not met. The completed form, if required, must be attached to the Academic Appointment and Assignment Notice of all new faculty. It must be maintained in the standard personnel file for faculty and in the appropriate departmental files for PTIs and TAs. The TCJ form is completed and printed from the Faculty Database and is no longer available for this site. Questions regarding SACS guidelines and expectations related to additional documentation of teaching credentials may be directed to Connie Ray at connie@email.uky.edu or 257-6384.
Temporary Disability Leave/Retirement Conversion Form
Department: Human Resources Last Updated: 03/21/2007 Contact: Employee Records Department Brief Summary: This form is used by full-time staff to convert temporary disability leave at the time of retirement.
Temporary Disability Leave/Vacation Leave Conversion Form
Department: Human Resources Last Updated: 03/29/2012 Contact: HR Employee Relations Brief Summary: This form is used by full-time staff to convert temporary disability leave to additional vacation leave.
Temporary Employee Job Order Form
Department: Human Resources Last Updated: 04/29/2004 Contact: Temporary Employment Department Brief Summary: This form is used by employers to request a temporary employee.
Temporary Employment Evaluation
Department: Human Resources Last Updated: 04/29/2004 Contact: Temporary Employment Department Brief Summary: This form is used by employers to evaluate the performance of a temporary employee.
Temporary Employment timesheet
Department: Human Resources Last Updated: 01/26/2012 Contact: Temporary Employment Department Brief Summary: This form is used by temporary employees to record their work hours for a given pay period.
Textbook Information Form
Department: Office of the Executive Vice President for Finance & Administration Last Updated: 10/08/2004 Contact: Auxiliary Services, Textbook Information Office Brief Summary: Not Available
Theft Report
Department: Office of the Treasurer Last Updated: 04/03/2013 Contact: Plant Assets Department Brief Summary: To document items reported as stolen for capital equipment inventory purposes
Timesheet Instructions
Department: Office of the Treasurer Last Updated: 04/29/2004 Contact: Payroll Department Brief Summary: Not Available
Timesheet Instructions (IRIS)
Department: Office of the Treasurer Last Updated: 03/03/2006 Contact: Payroll Department Brief Summary: Not Available
Timesheet – Campus (IRIS)
Department: Office of the Treasurer Last Updated: 10/03/2011 Contact: Payroll Department Brief Summary: Please use new holiday leave codes starting July 1, 2009 (see form).
Timesheet – Campus (without cost allocation) (IRIS)
Department: Office of the Treasurer Last Updated: 10/03/2011 Contact: Payroll Department Brief Summary: Please use new holiday leave codes starting July 1, 2009 (see form).
Timesheet – Hospital (IRIS)
Department: Office of the Treasurer Last Updated: 10/03/2011 Contact: Payroll Department Brief Summary: Please use new holiday leave codes starting July 1, 2009 (see form).
Transcript Request Form
Department: Registrar's Office & Undergraduate Office Last Updated: 04/29/2004 Contact: Registrar's Office & Undergraduate Office Brief Summary: Students use this form for Transcript Requests. It is submitted to the University Registrar.
Travel Air vs. Auto Cost Comparison
Department: Office of the Treasurer Last Updated: 06/12/2012 Contact: Accounts Payable Department Brief Summary: Use this worksheet to compare the cost of driving vs. flying when traveling over 400 miles on official University business.
Travel Out-of-State Form
Department: Office of the Treasurer Last Updated: 12/03/2012 Contact: Accounts Payable Department Brief Summary: Use this form to request authorization to travel out-of-state/country and to provide estimated expenses for the proposed travel.
Travel Voucher
Department: Office of the Treasurer Last Updated: 01/01/2013 Contact: Accounts Payable Department Brief Summary: Use this form to request reimbursement for authorized business travel expenses.
Travel Voucher Log
Department: Office of the Treasurer Last Updated: 04/29/2004 Contact: Accounts Payable Department Brief Summary: This document provides the list of numbers for a department for travel vouchers.
Tuition /Fees Appeal Form
Department: Registrar's Office & Undergraduate Office Last Updated: 04/29/2004 Contact: Registrar's Office & Undergraduate Office Brief Summary: The tuition appeals form is provided for students who feel that tuition and fee charges for a particular term were unwarranted. Reasons for uses of the form can be for medical, financial, or personal hardships the student encounter during the term in question. Appeals should be accompanied by supporting documentation before a decision can be provided.
Tuition Waiver Form, Kentucky War Orphan
Department: Registrar's Office & Undergraduate Office Last Updated: 04/29/2004 Contact: Registrar's Office & Undergraduate Office Brief Summary: Students use this form to request a tuition waiver under the Kentucky War Orphan Tuition Waiver Program.
UK HealthCare Information Technology Security Forms Page
Department: Information Technology Last Updated: 10/02/2012 Contact: UK HealthCare Information Security Help Desk 323-8586 Brief Summary: Forms to request access to UK HealthCare systems for Link Blue accounts
UKAdvance Forms - Application
Department: Human Resources Last Updated: 04/29/2004 Contact: 859 257-9555 x185, Human Resource Development Brief Summary: This is the application form for the 2004 UKadvance Leadership Development Institute.
UKAdvance Forms - Checklist
Department: Human Resources Last Updated: 04/29/2004 Contact: 859 257-9555 x185, Human Resource Development Brief Summary: This is the checklist of information required for application to the 2004 UKadvance Leadership Development Institute.
UKAdvance Forms - Reference Form
Department: Human Resources Last Updated: 04/29/2004 Contact: 859 257-9555 x185, Human Resource Development Brief Summary: This is the reference form for applicants to the 2004 UKadvance Leadership Development Institute.
Unclaimed Property Form
Department: Office of the Treasurer Last Updated: 04/03/2013 Contact: Surplus Property Department Brief Summary: To report and transfer 'lost and found' items to the Surplus Property Department
Undergraduate Admission Application
Department: Registrar's Office & Undergraduate Office Last Updated: 09/20/2006 Contact: Registrar's Office & Undergraduate Office Brief Summary: Use this form to apply for admission as an undergraduate student at the University of Kentucky.
UPS Postal Meter Card Form
Department: Postal Service Last Updated: 11/15/2004 Contact: Venda Ridgeway Brief Summary: A meter card must be attached to all meter mail before it can be processed. Make sure all the fields on the meter card are filled out before sending it to the post office. If there are any questions, call 257-6358.
VA Benefits Request Form
Department: Registrar's Office & Undergraduate Office Last Updated: 04/29/2004 Contact: Registrar's Office & Undergraduate Office Brief Summary: Students use this form. This form is submitted to the V.A. representative in the Student Records division of the University Registrar.
Vacation Leave Payout Request Forms - UK HealthCare
Department: Medical Center Last Updated: 04/09/2010 Contact: UK HealthCare Payroll Brief Summary:
Vehicle Accident Report Form
Department: Office of the Treasurer Last Updated: 11/30/2006 Contact: Risk Management Department Brief Summary: This form must be completed for any vehicle accident that involves a UK employee on official University business. The employee must either be driving a UK owned vehicle or a leased vehicle.
Vehicle Surplus Request
Department: Office of the Treasurer Last Updated: 05/16/2007 Contact: Surplus Property Department Brief Summary: Not Available
Vehicle Transfer Form - (IRIS)
Department: Office of the Treasurer Last Updated: 02/26/2013 Contact: Plant Assets Department Brief Summary: Use this form to report transfers of capital vehicles. The receiving department must sign the form in order to move the vehicle in the inventory system.
Vendor Application – (IRIS)
Department: Purch Last Updated: 05/14/2013 Contact: Purchasing Division Brief Summary: Vendors will use this form to provide service information for the University of Kentucky vendor information database.
Vendor Contract Performance Evaluation Report
Department: Purch Last Updated: 05/09/2005 Contact: Purchasing Division Brief Summary: This form is used to obtain documentary evidence of a vendor's performance for decisive action, future evaluations and decisions.
Vendor Transmittal and Authorization form - (IRIS)
Department: Office of the Treasurer Last Updated: 12/06/2005 Contact: Not Available Brief Summary: Not Available
Waiver of Interpreter Services
Department: Medical Center Last Updated: 09/13/2011 Contact: Myrna I Ray Patient and Family Services (859) 323-8951 milope0@email.uky.edu Brief Summary:
Waiver of Payment Form
Department: Office of the Treasurer Last Updated: 07/01/2011 Contact: Office of the Treasurer Brief Summary: Form to be used when University faculty or staff wishes to decline compensation from the University for services rendered.
Wire Transmittal Form – (IRIS)
Department: Office of the Treasurer Last Updated: 09/22/2005 Contact: Treasury Services Department Brief Summary: Not Available
Withdrawal (Retroactive) - Instructions
Department: Office of the Provost Last Updated: 04/29/2004 Contact: University Senate Brief Summary: Not Available
Withdrawal (Retroactive) Form
Department: Office of the Provost Last Updated: 04/29/2004 Contact: University Senate Brief Summary: Not Available

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