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HR Policies

Policy # 84.0: Funeral Leave

Revision date:
December 13, 2013

Purpose

An employee with a full-time equivalent (FTE) of 0.5 or greater shall be granted funeral leave, with pay, in accordance with this policy.

Definitions

For purposes of this policy the following definitions shall apply:

“Sponsored Adult Dependent”

  • Shares primary residence with covered UK employee, and has lived with UK employee at least twelve months prior to effective date of coverage
  • Is at least the age of majority
  • Is not a relative.  Definition of relative for sponsored adult dependent: Parents, children, husbands, wives, brothers, sisters, brothers- and sisters-in law, mothers- and fathers-in law, uncles, aunts, cousins, nieces, great nieces, nephews, great nephews, grandmothers, grandfathers, great grandmothers, great grandfathers, sons- and daughters-in law and half- or step-relatives of the same relationships.

“Sponsored Child Dependent”

  • Shares primary residence with UK-covered employee and sponsored adult dependent and has lived with UK employee at least twelve months prior to effective date of coverage.
  • Is under the age of 26.
  • Is the natural born or adopted child of sponsored adult  dependent.
  • Is not a relative of the covered UK employee (see the definition of relative for sponsored adult dependent above).

Policy

An employee shall be allowed funeral leave with pay for attendance to funeral matters.

  1. An employee shall be allowed funeral leave up to five (5) working days for the death of:
    1. A mother/father,
    2. A brother/sister,
      (Note: a. & b. includes steps or halves of the same relationship; in the case of a step-parent, s/he must have been directly responsible for the employee)
    3. A spouse,
    4. Sponsored adult dependent
    5. A child (step-child if the employee is directly responsible),
    6.  Sponsored child dependent , or
    7. Other persons with whom the employee has a “loco parentis” relationship.

      Note: “In loco parentis” means the employee has the day-to-day responsibilities for the care and financial support of a child or persons who had such a responsibility for the employee when the employee was a child. A biological or legal relationship is not necessary.

      In cases required extensive travel time, the employee may be granted an additional two days off with pay. The total funeral leave with pay shall not exceed seven working days.

      Note: Extensive travel is defined as travel distance greater than 100 miles, one way.

  2. An employee shall be allowed funeral leave up to two (2) working days for the death of a:
    1. Step-mother/Step-father;
    2. Step-child;
      (Note: a. & b. employee/step-parent is/was not directly responsible for care as child)
    3. Grandparent;
    4. Grandchild;
      (Note: c. & d. include steps, halves and in-laws of the same relationship)
    5. Aunt/Uncle;
    6. Niece/Nephew;
      (Note: e. & f. include relationships created by marriage)
    7. Legal dependent of the employee.
  3. An employee shall be allowed funeral leave up two (2) working days for the death of any of the following relationships created by marriage (in-law) or by a a sponsored adult dependent:
    1. Mother /Father;
    2. Brother /Sister;
    3. Son /Daughter;
    4. Child.

      In cases requiring extensive travel time, the employee may be granted an additional two days off with pay. The total funeral leave with pay shall not exceed four working days. (Applies to #2 and 3 above)

      Note: Extensive travel is defined as travel distance greater than 100 miles, one way.

  4. An employee may be allowed funeral leave up to one-half a working day, at the discretion of the department head, for other relatives, associates or close friends.
    Note:  A "day" for funeral leave purposes is defined as the number of hours an employee works in a regularly scheduled work-week, divided by five.

Process

The department head is responsible for receiving requests for funeral leave and scheduling time off, as appropriate. An employee shall notify the department as soon as possible of a request for funeral leave.

Note:  An employee, who is not entitled to funeral leave with pay or who needs additional time off for funeral related matters, may request accrued vacation leave.  After appropriate accrued leaves have been exhausted, an employee may request a special unpaid leave.

Archived Versions of this Policy

Previous version: revised 07-01-2011
Previous version: revised 10-03-2007
Previous version: revised 10-01-2003
Previous version: revised 04-01-1990