Timeline
RFI |
DATES |
| Envision issues final report of dining master plan | 1/30/13 |
| Provost and EVPFA appoints Dining Project Revitalization Committee | 1/30/13 |
| UK Dining Services offered opportunity to submit an informal internal proposal to continue self operation | 2/7/13 |
| Dining RFI issued | 2/14/13 |
| UK Dining Services submits proposal for self operation by 3:00 p.m. | 3/12/13 |
| RFI Due to UK by 3:00 p.m. | 3/12/13 |
| University considers UK Dining Services proposal | 3/11 - 3/25/13 |
| University considers RFI Information | 3/11 - 3/25/13 |
| Meetings with Potential Dining Business Partners in response to RFI | 3/18 - 3/25/13 |
| Board of Trustees Meeting Date - Status Update as necessary | 3/19/13 |
| Recommendation on self operation or release to market of RFP | 3/29/13 |
RELEASE RFP, Draft |
DATES |
| RFP Evaluation Committee Reviews Draft RFP | August 23-Sept 11 |
| Dining Employee Group Meetings | 9/11/13 |
| RFP released by Purchasing | 9/12/13 |
| Campus and Community Feedback Forum | 9/18/13 |
| Offerors notify UK of intent to attend the Pre‐Proposal Conference | 9/26/13 |
| Pre-Proposal Conference (could be 2 days) | 10/2/13 |
| Deadline for Written Questions by 3:00 p.m. | 10/9/13 |
| Responses from UK to Written Questions | 10/14/13 |
| RFP Responses Received by 3:00 p.m. | 11/7/13 |
| Committee determines which potential offerors are most responsive to RFP and create a shortlist for formal presentations | Week of 11/11/13 |
| Offeror Presentations from shortlisted offerors (could be 2 days) | Week of 11/18/13 |
| Following presentations, the committee will select one or more business partners eligible for contract negotiations | 11/29/13 |
| Once shortlist process is complete, the President will determine whether or not to proceed to the contract negotiation phase | 11/29/13-2/4/14 |
| University Announces Decision on whether to enter contract negotiations | 2/4/14 |
| Contract phase be authorized, Purchasing began period of clarification with two shortlisted Offerors | Weeks of 2/4- 4/16/14 |
| Best and final offers (BAFOs) from two shortlisted Offerors received and analyzed | 4/16/14 to 4/28/14 |
| Status update - Board of Trustees. Announced Aramark as preferred partner for final contract negotiations | 5/2/14 |
| Contract negotiations with Aramark as public-private-partner (P3) and preparation of contract documents | Weeks of 5/2- 6/ 9/14 |
| University announces results of P3 contract negotiations with Aramark | 6/10/14 |