Purchasing Division

Central Purchasing
Contact Information

322 Peterson Service Bldg.
411 S Limestone
Lexington, KY 40506-0005

Phone: 859 257-9100
Fax: 859-257-1951

Welcome to the Purchasing Division

The mission of the Purchasing Division (including Central Purchasing, Hospital Purchasing, and Capital Construction Procurement) is to provide service and support, in a legal and professional manner, to purchase quality goods and services at the best value to the University Community.

Purchasing News


Contractor Notification Regarding COVID-19

University contractors are required to adhere to specific rules and guidelines related to COVID-19 while performing on-site work for the University. Click here for more information regarding protocols.

Inbound Parcel Deliveries Related to COVID-19
Updated 4-2-20

Clarification regarding inbound deliveries of mail and materials to University departments (updated 4-2-20)

1. All mail will be delivered to the address listed on packages/envelopes.

2. If a department is open and available to receive deliveries under normal business operations, please utilize normal business processes for your orders and deliveries.

3. For buildings that are closed, or where employees are working remotely and are unavailable to receive shipments, orders may be shipped to the University Post Office for pickup. The address is:

UK Distribution Center and Bulk Mail
1247 Versailles Road (SRM Location Code BULK)

Departments utilizing this option should coordinate package pickup directly from the center, phone (859) 257-6370. Any inquiries for deliveries through the Bulk Mail Center can be made to Kevin Keeling, Supervisor Distribution, phone 257-6370, email kevin.keeling@uky.edu or Tim Gentry, Postal Services Manager, email twgent1@email.uky.edu.

A Quick Reference Guide is available to assist in assigning Bulk Mail as the delivery location on SRM Shopping Carts.

Note: No chemicals or other hazardous materials should be delivered via this option.

4. If a building is closed, departments are to place information on the door notifying parcel companies to take any delivery to UK Distribution Center and Bulk Mail, 1247 Versailles Road. It will be up to delivery company policy whether they take the package to Bulk Mail or return it to the sender.

5. Bulk Mail at 1247 Versailles Road is accepting re-routed packages.

6. All packages for the University Hospital, zip code 40536 will continue direct delivery to their respective healthcare buildings under normal business procedures.

7. For the above options, departments should closely follow tracking information as provided by shippers to monitor delivery status.

8. If none of the above options meet a department’s need, contact the Purchasing Division at SRMHelp@uky.edu or UKPurchasing@uky.edu for guidance. Departments can also direct other procurement questions as needed to either email for assistance.

Toner and Ink Purchases - Office Depot

Departments may now purchase toner and ink products from Office Depot for use in their departmental owned printers. Use the Office Depot e-catalog in SRM for toner and ink purchases; items will be delivered as part of standard office supply orders.

Important: Toner and ink should not be ordered for Managed Print Services (MPS) machines as this is provided at no charge as part of the University's MPS contract. These machines are identified with a UKMPS sticker. Toner and ink should only be purchased for printers that are owned by departments.

Newsletter

Purchasing has issued a newsletter for September with information on Procure-to-Pay (P2P) procurement approaches, business case development, commodity reassignments, new UK Surplus location, and other items. Previous newsletters continue to be available below:

February 2019
June 2018
January 2018
July 2017

New Office Depot Account Representative

The University has a new account representative for the Office Depot contract. Effectively immediately, Jason Turner will service both the academic and healthcare accounts. Jason's contact information is below:

Primary Contact: Jason Turner
Major Account Manager, Public Sector | Office Depot
Tel: (502) 795-7811
Email: jason.turner@officedepot.com

Secondary Contact: Tom Handorf
Service Consultant, Public Sector | Office Depot
Tel: (513) 814-2175
Email: tom.handorf@officedepot.com

Additional Customer Service Representatives are available
as well:

Email:                 nationalemailorders@officedepot.com
Call toll-free:      888-260-8800

We would appreciate your input on the website; please e-mail comments to the purchasing webmaster.