Purchasing Division

Central Purchasing
Contact Information

322 Peterson Service Bldg.
411 S Limestone
Lexington, KY 40506-0005

Phone: 859 257-9100
Fax: 859-257-1951

Welcome to the Purchasing Division

The mission of the Purchasing Division (including Central Purchasing, Hospital Purchasing, and Capital Construction Procurement) is to provide service and support, in a legal and professional manner, to purchase quality goods and services at the best value to the University Community.

Purchasing News


GL Accounts Impacted By P2P Strategic Sourcing Initiatives

A listing of GL Accounts that are impacted by Procure-To-Pay (P2P) Strategic Sourcing initiatives can be found here.

Uniform Guidance Update

Based on a request from University Financial Services (UFS) earlier this year, Department of Health and Human Services (DHHS) has approved for the University to align its compliance for Uniform Guidance with the Kentucky Model Procurement Code KRS 45A, under which it is already governed for procurement of goods and services. This means that University departments are no longer required to obtain multiple quotes or utilize Single Source Justifications for non-contract purchases against WBS Element-Grants with an order value between $10,000 and $40,000. Orders that are not on a contract and $40,000 or greater (or $10,000 or greater for Personal Service Contracts) will be formally and competitively solicited by the Purchasing Division as normal; Sole Source Justifications may be utilized for some orders over $40,000 in lieu of competitive bid processes, if applicable.

These changes essentially return the University's purchasing procedures for WBS Element-Grants to their state prior to implementation of Uniform Guidance in mid-2018. The applicable method of purchase is unchanged; consult the AP/Quick Reference Guide if needed for direction.

This approval was granted by DHHS based on the University's low risk assessment and clean audit. Ongoing federal approval for this change is contingent upon the University continuing to maintain these high quality business characteristics. The change is effective immediately. Questions can be directed to UKPurchasing@uky.edu.

Newsletter

Purchasing has issued a newsletter for September with information on Procure-to-Pay (P2P) procurement approaches, business case development, commodity reassignments, new UK Surplus location, and other items. Previous newsletters continue to be available below:

February 2019
June 2018
January 2018
July 2017

New Office Depot Account Representative

The University has a new account representative for the Office Depot contract. Effectively immediately, Jason Turner will service both the academic and healthcare accounts. Jason's contact information is below:

Primary Contact: Jason Turner
Major Account Manager, Public Sector | Office Depot
Tel: (502) 795-7811
Email: jason.turner@officedepot.com

Secondary Contact: Tom Handorf
Service Consultant, Public Sector | Office Depot
Tel: (513) 814-2175
Email: tom.handorf@officedepot.com

Additional Customer Service Representatives are available
as well:

Email:                 nationalemailorders@officedepot.com
Call toll-free:      888-260-8800


We would appreciate your input on the website; please e-mail comments to the purchasing webmaster.