News To Use
Spring Grading Window Now Open 04/22/2008
The 2008 Spring Semester Grading Window is open April 22 through midnight, Monday, May 5.
All grades must be entered prior to the Grading Window Closing in order for the University to conclude the semester. Missing grades may affect a student’s probation, suspension, or dean’s list status, or the awarding of a degree.
Faculty members who are delegating Grade entry to another employee should discuss the need to complete the work prior to the Grading Window Closing. Anyone (faculty or staff) planning to enter grades should check now to ensure that there are no access issues.
Anyone who cannot access rosters for grading should contact Kathy Crouch, 7-5965.
Electronic Check Payment Option Offered 04/14/2008A new online payment feature is now available to UK students. Beginning this month, students may pay charges by electronic check (from their checking accounts). This easy-to-use option is available on myUK as part of Web Payment Service.
Electronic check payment represents another online feature for students that is both convenient and secure. More information on this new option is available from Student Billing Services.
Student E-mail Storage Changes
03/07/2008
Effective March 7, the official UK e-mail address assigned to students will be stored in the Address-Independent Communication section of the Standard Address tab, Student Master Data. Only Addresses from activated e-mail accounts will be stored.
Class Rolls Improved01/22/2008
CM users who access class rolls in myUK will notice several enhancements, as of Jan. 22. The electronic rolls now include:
Meeting pattern of course
Location of course (Building/Room)
Instructor Name (if known)
Student middle name
Student’s official UK e-mail address
New section on Waitlisted students
Users now can include the section number of a class in the entry to access the roll.
These enhancements are the result of end-user input received since CM Go Live.
E-Bills Only - Feb. 1 12/06/2007
Beginning Feb. 1, 2008, the University no longer will create and mail printed billing statements to students. All billing will be electronic, with students receiving account statements via e-mail. Account statements are created on the first day of every month with payment due by the twenty-second day of the month.
Students have received both printed account statements and e-bills since June 2007. The discontinuation of traditional bills will result in cost savings and greater efficiency. Too, the change supports the institutional policy of e-mail as the official means of communicating with students.
Questions about e-bills should be directed to Student Billing Services.
Phone: (859) 257-3406
Fax: (859) 257-9590
E-mail: studentaccts@lsv.uky.edu
Hours: 8 a.m. to 4:30 p.m. Monday-Friday
How to Obtain IRIS CM Access10/18/2007
Some individuals and departments have expressed confusion about what is necessary for instructors of courses (whether they are staff, faculty, or administrators) to have access to class rolls, to enter grades (both midterm and final), or to perform other basic IRIS Campus Management (CM) functions. The following information may be helpful in obtaining access for Campus Management functions in IRIS and myUK portal.
- Everyone who uses the system must have an Active Directory (AD/MC) user ID and password, which is the same ID and password used for UK Exchange e-mail. For help with activating a new Active Directory account (the initial password must be changed from the default) or resetting a forgotten password, please contact the IT Customer Service Center at 257-1300 or send an e-mail.
- Before individuals can use the system, a Statement of Responsibility (SOR) regarding use of the system must be signed. Signing the statement requires the Active Directory user ID and password. To sign the statement electronically, click the Statement of Responsibility link on the Training News page. In order to sign the SOR electronically, the person must be entered into the Training Register system. Please work with your Campus Management College contact to complete this step; the contact person(s) for colleges are on the Designated Contacts list.
A log on box will appear where the Active Directory user ID and password should be entered. In some cases, the domain (ad\ or mc\) may need to be entered in front of the userID. Click the OK button to proceed to the SOR, which can be signed electronically. Signing the statement only needs to be done once. If there is a problem with the SOR, please contact Anissa Holman at IRIS at 257-2435 or send an e-mail.
No access to any part of the IRIS system can be granted without having completed both of these steps.
- Once the SOR is signed online, this information is relayed automatically to IRIS. At this point, IRIS will request access based on the person's training plan or faculty status (Training plans are not required for faculty who only use the system via the Internet with myUK portal access.). The process to assign access is completed overnight and therefore one day is required for access to be provided. IRIS access is generally granted after successful completion of training, but an exception is made for faculty and staff who use the myUK portal only for grading, class rolls, lifting advisor holds, and overrides. While training is not required for these functions, tutorials for Grading, Advising, and Overrides are available on the myHelp site.
- If additional access is needed to perform other functions in the IRIS system, successful completion of specific classes is required. An individual must have an IRIS Training Plan detailing the courses needed to carry out job responsibilities. Training plans for staff and faculty with roles other than grading, class rolls, lifting advisor holds, and overrides with CM roles are administered by designated contacts in the colleges and academic/student support units, on the Designated Contacts list.
If you have questions about IRIS access and training plans, please contact Anissa Holman at 257-2435 or send an e-mail.
myPasscode Feature Added to the Portal08/17/2007
A new feature on myUK – myPasscode – enables students to create and manage an access code for account information. Students then can share that code with their parents or others. Students, parents or others who contact University offices for account information will be asked to provide the Passcode before any information is released.
E-billing Statements Generated Successfully07/25/2007
In early June the first electronic billing statements hit students’ In boxes. The e-bill presentment project has resulted in each student receiving a message on payment deadline and method, along with an attached account statement.
During the 2005 Fall Semester, students began getting traditional paper statements each month, as part of the Student Accounting Go Live. For now, they will get both e-bills and traditionally generated statements. As students become accustomed to the new e-bill presentment, the paper statement process will be phased out, eliminating considerable printing and postage costs.
Direct Deposit for Student Payments Initiated07/25/2007 Beginning this fall, UK will offer direct deposit of students' excess financial aid funds or other overpayments. Students must complete a Direct Deposit Authorization Form.
Student Billing Services has posted instructions and additional information for students and parents.
Final Grading Reminders - Spring 2007 Semester04/17/2007
Beginning with final grading for the 2007 Spring Semester, all grades will be entered electronically by faculty members (or their designees). Paper submission of grades will no longer be accepted.
- The window for grade entry is April 30 – May 7.
- Grades are to be entered via the myUK portal.
- Training for grade entry is not required. Faculty members can refer to on-line Grading instructions.
- Two offerings of CM_WP_210, Grading, are scheduled on April 24 for anyone who prefers classroom instruction. Details appear on the Training Calendar.
A Grading Walk-in Help Center will be operational in 203 McVey Hall, 8 a.m. - 5 p.m., April 30, May 1, 2, 3, 4, and 7, to assist faculty members with grade entry.
Important CM Training News for UK Faculty
The IRIS CM and Training Teams have revamped the training approach for UK faculty members who will use Campus Management. As endorsed by the Office of the Provost, the training approach is as follows:
- There is no training requirement for faculty members who will use the myUK portal to obtain class rolls, enter grades, lift advisor holds, and give course overrides. In lieu of regular classes, online instructions for these functions are available, as follows:
Class Rolls
Grading - Individuals who prefer to attend classroom training should plan to register for CM_WP_230, Faculty Overview.
- While the training approach has changed, all other requirements for getting the myUK portal role (access) assigned remain the same.
1. Each college must have identified those faculty members in need of access.
2. Faculty members must have an Active Directory account for sign-on to myUK.
3. For any access to IRIS, all employees, including faculty members, must read and agree to the Statement of Responsibility. No access or role will be assigned without the submission of the SOR.
Unofficial Transcripts Available
03/19/07
The unofficial UK transcript is now available to authorized users on the myUK portal. To view an unofficial transcript, users should take these steps:
- Click on the Student Administration tab, the Advising Services tab, the Advisee Record link (far left), and then Unofficial Transcript link;
- Enter student information (search by user name, Last name, First name, or Student number). This will return all possible student matches
- Select the appropriate student and click on the Transcript PDF link on the far right. (This requires an Adobe Acrobat Reader, available for free download at www.adobe.com .)
All academic history has been converted for students enrolled since fall 2000. Plans call for the remaining student academic history to be loaded before the start of the 2007 Fall Semester.
Students may also now access their own unofficial academic transcript through the Student Services tab.
Campus Management cutover plans announced
02/07/07
Bringing up Campus Management requires that the Student Information System be taken down in sufficient time for cutover to the new system. SIS will be shut down the evening of Feb. 20, with no further access through Feb. 25. This time period is required to accommodate the cutover and support the transition.
On the morning of Feb. 26, Campus Management will be live and available to end-users.
Also going away after Feb. 20 are webUK and UK-VIP. Features found on the myUK portal will replace the functionality of these systems.
Conversion Tips for SIS Users
02/07/07
Major Changes (Screen 111)
The term records for the upcoming Summer I (071), Summer II (073) and Fall 2007 (075) semesters are available in SIS.
Please note that any major changes being processed for an upcoming semester must also be updated in the current term, Spring 2007 (067), for data conversion purposes.
Advisor Holds (Screen 5U8)
Any advisor holds for Fall 2007 not lifted prior to the shutdown of SIS on February 20 will beconverted into Campus Management.
Course Overrides (Screen 5U8)
Any course overrides which have been issued in SIS for Summer I, Summer II or Fall 2007 will be converted into Campus Management.
Course Registrations (Screen 1U6 or 104 )
No course registrations should be done in SIS for Summer I, Summer II or Fall 2007. Access to process course registrations for these terms has been removed.
Campus Management Town Hall Meeting scheduled for Feb. 15
01/29/07
The University community is invited to attend an IRIS-Campus Management Town Hall Meeting on Thursday, February 15, 9:00-10:30 a.m., in the Worsham Theater, Student Center.
The Town Hall Meeting has been scheduled to help everyone prepare for the Campus Management Go Live on February 26. Information on system features, process changes, important dates, and support for the February 26 implementation will be included in the presentation. Ample time will be allotted for questions about Campus Management.
Questions can be submitted in advance via e-mail to iris@uky.edu. Pre-submitted questions will be shared with the audience and addressed as part of the IRIS-Campus Management presentation.
Progress Notes for January
01/29/07
As the Feb. 26 Go Live date gets closer, the Campus Management Team and others are getting the system and the campus ready for the implementation.
- Event Planning became active in production in early December, allowing more than 100 users to begin work on modules (course sections) for the 2007 Fall Semester class schedule. Registrar staff members conducted 16 Open Labs and worked “one on one” with users to get the schedule built on time.
- Web services for Student Financial Aid became active prior to the start of the 2007 Spring Semester.
- Data Conversion – the massive effort to bring SIS data over to IRIS-Campus Management – is rendering solid results. In validating samples of converted data, the CM Team has encountered far fewer errors than anticipated.
- CM and Training Teams together are finalizing course content, materials, and training plans for UK faculty and staff who will be future users of Campus Management. By Jan. 29, over 300 employees had taken the CM_200 Overview course.
- Arts and Sciences Student Ambassadors checked out the registration functions in a second focus group on Jan. 25. After signing on to myUK, they worked through several typical scenarios and offered positive feedback.
Student Focus Group Tests Portal Features
10/26/06
When the remaining Campus Management functionality rolls out in 2007, UK students will use the myUK portal for their academic records and registration needs. The portal development requires testing and evaluation well before Go Live, and who better to ask than future users.
Several A&S Student Ambassadors gathered recently as a focus group to check out the Student Service functions available through myUK and provide feedback to the IRIS portal developers. The students completed several tasks such as checking for stops and holds; updating address information; finding their programs of study and expected date of graduation; and reviewing their schedules, grades, and unofficial transcripts.
After testing the navigation and ease of use, the group offered up both positive feedback and several suggestions for improvements. The Campus Management Team plans to incorporate those suggestions and ideas in the continued development of the myUK portal.
Another focus group activity is planned for January. Students interested in participating should send e-mail to IRIS, indicating their availability (M-F, two-hour blocks).
New Application for Visitor Center Completed
06/01/06
Planning and scheduling campus visits just got easier, with the activation of the new functionality on May 24. VC staff members now can easily book visits for prospective students and their guests, as part of the Campus Management implementation.
Online reporting enables Director Amy Jones to view the scheduled visits for each day and plan for adequate resources. Amy and her staff are finding that the new application improves efficiency, with the automation of confirmation letters and Student Profile reports.
Prospective students can do their own scheduling via the web. No matter how the visit is booked, information collected in the process will appear in the Student Profile generated prior to each visit. The automated Student Profile eliminates the need for students to fill out information forms when they arrive on campus.
Amy Jones and Stacy Pishno review Student Profiles at the Visitor Center.
Financial Aid Up and Running
06/01/06
UK’s new financial aid system, live on March 1, is successfully packaging aid and generating notices to students. On April 12, the Office of Student Financial Aid mailed notices to nearly 3,000 new freshmen. College of Law award notifications followed in early May. Returning undergraduate and graduate students will be awarded and notified in June.
The new system accommodates the management of all financial aid awards. Along with Financial Aid staff members, personnel from the Academic Scholarship Office, Agriculture, Engineering, the Employee Education Program, and other areas have received training on the use of the new system.
One of the greatest improvements can be found in the appearance, formatting, and readability of the award letter, which has resulted in positive feedback from students and parents.
Financial Aid staff members get familiar with screen layouts in the new system.
Student Accounting Reminders for spring semester
12/16/05
Faculty and staff members should review these important reminders for the 2006 Spring Semester.
Credit Card Payments. Students now have the option to pay student bills for tuition, housing, and other fees by credit card on the internet by logging on to myUK (an Active Directory account is required). The $25 credit card convenience fee has been eliminated.
Payment Plan Change. The installment payment plan that required a special application and enrollment fee has been eliminated. Students who are unable to pay fees in full before the start of classes will be assessed a monthly late fee of 1.25 percent on any unpaid balance, as reflected on the account statement. This payment alternative requires no application.
Monthly Billing Statements. Beginning in November 2005, UK students will be billed on a monthly basis for their student account. These statements will be mailed to the student’s Permanent address (as recorded in webUK). To review and update the Permanent address, students should log on to webUK and follow the instructions for updating addresses.
Refund Checks. Refund checks will be mailed to the Residual/Refund address. During the system transition, students can log on to myUK to review the address on file. If the address is incorrect, they can go to webUK, and follow the instructions for updating addresses.
Cancellation Policy Change. When students register for classes, they incur a financial responsibility for their registration. Please note that The University of Kentucky will no longer cancel students automatically for non-payment of tuition/fees. Students are responsible for canceling their course registration if their plans change and they choose not to attend UK. This may be done prior to the start of classes by using UK-VIP (257-7000), via webUK or by contacting the Registrar’s Office.
After the start of classes, students must withdraw through the Registrar’s Office and will continue to owe a portion of tuition/fees based on date of withdrawal. The Fee Liability policy is published in the University Bulletin and Schedule of Classes.
Questions. If you have questions about billing and fee payment, contact Student Billing Services at (859) 257-3406 or at studentaccts@lsv.uky.edu .
Changes in Credit Card Payment Procedures, Effective October 3, 2005
09/25/05
Beginning in October, students will use the myUK portal for viewing their account balances and paying tuition and fees by credit card. The $25 charge to use a credit card for payment of tuition and fees has been eliminated.
All Students need Active Directory Accounts
09/16/05
Beginning October 3, all UK students will view their bills and make credit card payments via the new myUK portal at http://myUK.uky.edu. After September 29, UK-VIP and webUK no longer will be options for viewing bills or making credit card payments.
All students must have Active Directory accounts to log on to the myUK portal.
Students who are unsure about their Active Directory status should visit http://iweb.uky.edu/uams/ to make an inquiry or request a new account.
Student Passwords to be synchronized
09/16/05
On September 22, the University will implement a new synchronization feature for U-Connect and Active Directory accounts. When a student changes the password for one system, the password for the other will automatically be updated with the same password. The following systems will be able to take advantage of the new password synchronization capabilities:
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Students can use the U-Connect Account Manager (https://u-connect.uky.edu/manager/ ) to reset or change Active Directory or U-Connect passwords themselves, seven days a week, 24 hours a day.
