- Schedule a meeting with each of your instructors during posted office hours to present and discuss accommodation letters. It is not recommended that students present the accommodation letter to their instructors before or after class and leave. Instructors need to be able to discuss the accommodations with the student.
- Communicate with your instructors to negotiate how accommodations will be administered. Instructors need to develop an understanding with the student about what is needed and how arrangements will be made. Also‚ establish whether your instructors may have expectations of the student (i.e.‚ reminder by e-mail before an upcoming exam‚ etc.)
- Provide a reasonable amount of notice to your instructors in order to receive testing accommodations. Accommodation letters are prepared for students upon request. The intent is for the instructors to receive them within the first two weeks of the semester. Notification of accommodation needs must be given to the instructors no less than 7 class days prior to a scheduled test or quiz‚ unless the instructor agrees to accommodate on short notice.
- Contact Make sure the instructors know the best way to contact you and establish a means for communicating with the instructors as situations come up. The Disability Resource Center will request an updated e-mail address each semester to include on accommodation letters for the convenience of the instructor. If a student prefers another method of communication‚ this must be discussed with the instructor.
- Check In with the instructor as situations arise. If classroom accommodations are not occurring‚ it is recommended that the student discuss this with the instructor in an e-mail or private meeting. As testing dates grow near‚ it is recommended that students check in with the instructor to make sure arrangements are clear. It is not the instructor’s responsibility to track down students in order to discuss accommodations.
- Respect instructor’s time and environment. It is not recommended to try and “catch” an instructor before or after class to discuss sensitive accommodations issues. Instructors may have other needs at that time and be unable to attend‚ recall‚ and discuss these issues. Further‚ it is not appropriate to discuss your confidential information with other students around. Students should request private office meetings as needed or communicate with instructors by e-mail.
- Communicate with and Notify your instructors of each exam you need testing accommodations. Using the Disability Resource Center’s Testing Services is an option for instructors. Instructors may prefer to schedule accommodated testing in their department. As long as the space and resources meet the accommodation needs- it is considered adequate accommodations. If your instructor's department does not have the resources the instructor not the student can contact the DRC to schedule and accommodated exam. FOR FINALS: The student must relay to the instructor that THEY must contact the exam coordinator with a revised list of the students’ names who need their final exam(s) scheduled through the Disability Resource Center no less than 7 days before the final exam date.
- Arrive to the testing location 5 minutes or more before the scheduled exam time. Exam proctors will wait 30 minutes. If the student is a no show the instructor must be the one to choose if‚ when‚ and where the student is to take a make-up exam; as well as proctor the student’s make-up exam.
- Exam Times will be arranged to overlap the scheduled class time OR during the time requested by the instructor. Allowances WILL NOT BE MADE FOR JOBS‚ EXTRA CURRICULAR ACTIVITIES‚ PROJECTS‚ ETC. If an exam time overlaps with an internship‚ TA position‚ or other mandatory attendance position documentation must be provided to the testing coordinator and your instructor at the beginning of the semester.
- Bring a photo ID and necessary auxillary aids. If you do not bring your photo ID you may not be able to take the exam. For students who are allowed to use a calculator during a test they must bring a hand held calculator to the scheduled test site. Exam proctors will not allow cell phones‚ palm pilots‚ or other electronic devices into the testing room to be used as a calculator.
- Anticipate that not every exam will be in the same location/room. Each exam’s room location will be provided by the exam coordinator through email.
- Reply to all exam emails. The student will be contacted through email with the details of their scheduled accommodated exam. It is important that the student reply and confirm that they have received this email so that the Accommodated Testing Coordinator can give the “go ahead” for the scheduled exam.
- Expect to receive the specific testing accommodations stated in your accommodation letters during a test. Proctors may not change the arrangements that were established with the instructor. If students find that the established accommodations are not adequately meeting their needs‚ they need to discuss this with the Disability Resource Center staff.
- Integrity Students‚ receiving testing accommodations have the responsibility of honest‚ ethical test taking behavior and of maintaining the integrity of the test. Cheating will not be tolerated and proctors will report any suspicious behaviors to the instructor. Disciplinary action will be at the discretion of the instructor.
disability resource center . university of kentucky . multidisciplinary science building . suite 407 . lexington‚ ky . 40536–0082 . V/TDD (859) 257–2754 . fax (859) 257–1980