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EEP Essentials

Employee Education Program form for UK employees

Frequently asked questions

Request for one-time exception to allow 9 credit hours per semester


How the Employee Education Program works

The Employee Education Program (EEP) only applies to UK employees attending UK. Employees must follow admission and registration procedures and deadlines established by the University Senate. Be aware of fee and payment deadlines and fee assessment when courses are changed. An EEP Form (for UK employees) must be turned into the Benefits office, 112 Scovell Hall, 0064, by the deadline established. Please check online or with the Benefits office for the most current EEP forms available each semester. Only one course may be taken during work hours with approval by your supervisor and department head. You must make up your missed time within the same work week, which may include taking only a half-hour lunch break or changing your starting and/or ending times. Exception for more than 6 hours can be given to UK employees attending UK.

An exception up to eight hours can be given if:

  • You are a UK employee attending UK

  • The eight hours is between two classes (such as taking a five-credit-hour class and a three-credit-hour class)

  • AND the eight hours does not exceed the maximum 18 for the academic year

 An exception up to nine hours can be given if:

  • You are a UK employee attending UK

  • You are within a year of graduation

  • AND the nine hours does not exceed the maximum 18 for the academic year

You can submit the exception waiver in addition to EEP form to waive up to nine hours if in your last year of school. Your adviser will need to sign off on your exception waiver.

What the Employee Education Program covers

Please be aware that the Employee Education Program waives tuition (activity fees only for UK employees attending UK). Any other fees (course and/or program fees), books or expenses related to the class are the employee's responsibility. Graduate-level waivers in excess of $5,250 per calendar year are subject to tax as mandated by IRS Section 127. View this letter for more information regarding taxable EEP benefits.

A “graduation exemption” can be requested for a one-time exception to exceed 6-8 hours in a given semester in the employee’s final 12 months prior to finishing their degree. The academic adviser must document the employee is in his/her final 12 months of study. With approval, employees may take up to three courses (up to nine credit hours) in one approved semester during this 12-month period, not to exceed 18 credit hours within that academic year.

Women's Forum $250 Educational Assistance Award

The UK Women’s Forum Employee Educational Assistance Award is available to UK employees taking UK classes through the Employee Education Program (EEP). This award will complement the existing tuition waiver program for UK employees by providing recipients of the award with a $250 reimbursement to assist them with the cost of books, course materials and any applicable lab fees.

Regular full-time employees (0.75 FTE and greater) who are participating in the EEP program and taking UK classes, excluding independent study program courses, are eligible to apply for the award.The deadline to apply typically falls on the same day as the University deadline to drop classes. Please visit our website (see below) for exact deadline dates.

To apply for the UK Women’s Forum Employee Educational Assistance Award, please submit an online application.