In order to ensure that the University is in compliance with the Commission on Colleges of the Southern Association of Colleges and Schools (SACSCOC) policy described below, all program changes should be submitted to the Office of Strategic Planning and Institutonal Effectiveness (OSPIE) for evaluation.
All proposed program changes should be submitted to OSPIE using the online substantive change checklist (Note: This is separate from the Senate's program changes forms found here)
POLICY: Substantive change, according to the Commission on Colleges of the Southern Association of Colleges and Schools (SACSCOC), is “a significant modification or expansion of the nature and scope of an accredited institution.” Substantive change is a federal concept, based in the regulations of the U.S. Department of Education, which regional accreditors are required to enforce.
The University is required to submit any substantive change to SACSCOC for review, and in some cases approval, prior to implementation of such substantive change. As noted by SACS:
“if an institution fails to follow the substantive change policy and procedures of the Commission on Colleges, it may lose its Title IV funding or be required by the U.S. Department of Education to reimburse it for money received by the institution for programs related to the unreported substantive change. In addition, the institution’s case may be referred to the Commission for the imposition of a sanction or for removal from membership.”
Program Suspensions and Closure
Once a program has decided to suspend admission it is considered a substantive change. OSPIE will work with the program to submit the appropriate documentation to SACSCOC and make the appropriate change in CPE's Academic Program Inventory.
1. Programs should report this change using the online substantive change checklist linked above or here.
2. Programs will then need to complete the teach-out form (form).
3. Programs will complete the appropriate Senate form and seek the appropriate approval (Senate Form Page).
NOTE: Programs who opt to suspend admission will have 5 years from the date that SACSCOC approves of the change to reopen the program. Otherwise, any attempt to reopen the program will require completing the new program approval process outlined by CPE.
CIP Code Change
Changes to a program's CIP Code requires approval from the Kentucky Council on Postsecondary Education (CPE). To assist in the processing of CIP Code requests, programs should complete a CIP Code Request Form. OSPIE will then review the request and submit the request to CPE. Once a decision has been reached, OSPIE will notify the program of the change and work with the appropriate office to process the CIP Code change in SAP. No senate form is currently needed to change a CIP Code, but OSPIE will report all actions related to CIP Code requests to the University Senate in the Fall.