Department Chair/Director - Functions and Roles

This page is a summary from GR VII explaining the roles and responsibilities as demarcated by the title of Chair and Director.

 

Definitions

The chief administrative officer of

  • a major educational unit is a dean.
  • a graduate center, school or multidisciplinary research center or institute is a director.
  • a department or an interdisciplinary instructional program is a chair.
 
The Department Chair
  • leads the department faculty in its development of policies on such matters as academic requirements, courses of study, class schedules, graduate and research programs, and service functions. The chair presides at all department meetings, except as the chair may delegate this function, and is an ex officio member of all department committees.    
  • has administrative responsibility for implementing the department's policies and programs within the limits established by these Governing Regulations, the Administrative Regulations, University Senate Rules, Rules of the Graduate Faculty, the rules of the college, and the rules of any school of which it is a part.
  • is responsible for recommendations on the appointment of new faculty members of the department, promotions, reappointments, terminal appointments, post-retirement appointments, the granting of tenure, and decisions not to reappoint.
  • is responsible for the periodic evaluation of department members by procedures and criteria established by the University, the college, and the department faculty; for submitting the budget request for the department and administers the budget after its approval; and for making recommendations on salaries, salary changes, and distribution of effort.

In connection with the above major administrative functions, the chair shall seek the advice of members of the department, individually or as a group, or of advisory committees that the chair may appoint. Staff employees shall be consulted, when appropriate, by the chair, in the development of administrative policies and on decisions that directly affect staff employees.

The chair shall speak for the department. In the event that the chair believes it necessary to depart from the opinion of the department faculty, the chair shall communicate the department faculty's opinion as well as the chair's recommendation, stating reasons for differing from the department faculty's opinion, and notify the department faculty of such action.

 

The Director of a School
  • serves as chair of the faculty of the school in the performance of its assigned functions and is an ex officio member of all committees of the school.

  • administrative responsibilities shall be those delegated by the dean of the college of which the school is a part.

In addition to the roles and responsibilities described above, the director of a school without departments shall have any other roles and responsibilities which are delegated to a department chair as set forth in Part VII.B.5. Staff employees shall be consulted by the school director (or associate director), when appropriate, in the development of administrative policies and decisions that directly affect staff employees.

The director shall speak for the school. In the event that the director believes it necessary to depart from the recommendations of the school faculty, the director shall communicate the school faculty's recommendation as well as the director's recommendation, stating reasons for differing from the school faculty’s opinion, and notify the school faculty of such action.

 

The Director of a Multidisciplinary Research Center & Institute
  • shall be a faculty member in a department, school, or college.
  • is charged with the planning, implementation, coordination, and efficient management of the program and activities of the center or institute.
  • shall have the same responsibilities as those of a department chair relative to faculty members and staff employees with assigned duties in the center or institute.
  • shall provide recommendations and advice to appropriate educational unit administrators concerning space, financial, and other resources, as well as the identification of faculty members for assignment of duties in the center or institute.
  • shall submit the core budget request for the center or institute and administer this budget after its approval.
  • may have other responsibilities delegated by the Executive Vice President for Research or other academic administrator to whom the center or institute is administratively responsible.

In connection with the above major administrative functions, the director shall seek the advice of the faculty members of the center or institute, individually or as a group, or of advisory committees that may be appointed by the director of the center or institute or by the administrator to whom the center or institute is administratively responsible. The director shall speak for the center or institute and be an ex officio member of all of its committees and shall transmit the recommendations of the consulted faculty along with the director’s recommendation, if these recommendations are different. Staff employees shall be consulted, when appropriate, by the director, in the development of administrative policies and on decisions that directly affect staff employees.

 

The Director/Chair of an Interdisciplinary Instructional Program
  • shall be a member of one of the academic departments participating in the program.
  • shall be responsible to the dean(s) of the college(s) in which the program is located and advise the dean(s) on personnel and other needs of the program in connection with budget planning.
  • shall rely upon, for these administrative purposes, the advice of a committee drawn from faculty members participating in the courses composing the curriculum and shall transmit the recommendations of the consulted faculty along with the director/chair’s recommendation, if these recommendations are different. Staff employees shall be consulted by the director/chair, when appropriate, in the development of administrative policies and on decisions that directly affect staff employees.