Alphabetical Listing
| Form Name | PDF |
WORD |
EXCEL |
WEB PAGE |
| Accident Report - Non-Medical Related |  | |||
Department: Not Available Last Updated: 04/29/2004 Contact: Occupational Health lpoor2@email.uky.edu Brief Summary: Not Available | ||||
| Annual Unrelated Business Income (UBI) Questionnaire |  | |||
Department: Office of the Treasurer Last Updated: // Contact: Accounting and Financial Reporting Services Brief Summary: The University of Kentucky is excluded from federal income taxes as an agency and instrumentaly of the Commonwealth. Even with this designation, The University is still required to report income from taxable activities to the Internal Revenue Service (IRS). Taxable activities are those activities that generate revenue and are unrelated to the University's tax-exempt purpose. | ||||
| Bake Sale Approval Form | | |||
Department: Student Center Last Updated: 09/23/2015 Contact: Hannah Centers/Ashley Casteel, 859-257-5781 Brief Summary: Bake sale requests on campus require the approval of the Executive Director of the Student Center (delegated by Dean of Students) and LFUCG Health Department (per County Board of Health Regulation #19). The Bake Sale Approval form should be submitted along with the Sell/Solicit Form to the Event Management Office for all bake sales on UK's campus. Clients can submit the form electronically by taking a photo with a smart phone or tablet and e-mailing to UK's Event Management Office. Paper copies can be delivered to Blazer Hall 325. | ||||
| Campus Security Authority (CSA) form |  | |||
Department: Crisis Management & Preparedness Last Updated: 11/20/2014 Contact: Office of Crisis Managment, (859) 257-9567, cmp@uky.edu Brief Summary: Use this form to report crimes to the Division of Crisis Management & Preparedness as required by The Clery Act Contact | ||||
| Catering Menu (Hospital) | | | ||
Department: Food Services Last Updated: 02/22/2008 Contact: Janice Dyche, 323-5151, jdych0@uky.edu Brief Summary: Catering Menu for Hospital | ||||
| Claim Forms (UK claims OVER $250) KY Board of Claims | | | ||
Department: Office of Legal Counsel Last Updated: 08/16/2023 Contact: Kay Bryant (859) 323-7237 Brief Summary: This form should be used when damages are sustained to person or property as a result of a negligent act on the part of the University of Kentucky/Commonwealth of Kentucky. | ||||
| Claim Forms (UK claims under $250) | | |||
Department: Office of Legal Counsel Last Updated: 02/10/2022 Contact: Office of Legal Counsel Kay Bryant 859-323-7237 Brief Summary: For those who want to make a claim against UK for loss or damages in an amount of less than $250 | ||||
| Claim Forms (UK claims under $250) - Spanish | | |||
Department: Office of Legal Counsel Last Updated: 02/10/2022 Contact: Office of Legal Counsel Kay Bryant 859-323-7237 Brief Summary: For those who want to make a claim against UK for loss or damage in an amount of less than $250 - Spanish version. | ||||
| Cost/Fund Center Instructions | | |||
Department: Office of the Treasurer Last Updated: 01/27/2021 Contact: Accounting and Financial Reporting Services AJ Hoover ajhoover@uky.edu AFRS 859-257-2949 Office of the Treasurer Brief Summary: Instructions for the Cost/Fund Center request form. | ||||
| Customer Web Interface Request Form | | |||
Department: CNS Last Updated: 12/14/2009 Contact: Brief Summary: Please use the following form to add, change, or delete access to the Communications and Network Service's web billing and order system. Please provide as much information as possible to help expedite your request. For new users or user changes, check the appropriate screen access for the employee. Users will be notified via e-mail of their new login username and related information. | ||||
| Deposit Ticket Re-order Form | | |||
Department: Office of the Treasurer Last Updated: 04/24/2019 Contact: Michele Genco 859-257-3438 Brief Summary: | ||||
| Electronic Funds Transfer (EFT) Authorization Form | | |||
Department: Treasury Services Last Updated: 07/19/2018 Contact: 859-257-7356 Brief Summary: | ||||
| Emergency Purchase Justification | | |||
Department: Purch Last Updated: 12/20/2018 Contact: Purchasing Division Brief Summary: | ||||
| Employee PERNER Form | | |||
Department: Purch Last Updated: 03/24/2022 Contact: Craig Locke 859-257-2964 clocke@uky.edu Brief Summary: | ||||
| Fixed Price Agreement Budget Form | | |||
Department: Office of Sponsored Projects Administration Last Updated: 03/06/2013 Contact: Mary Hickman, 859-257-9420 Brief Summary: Not Available | ||||
| FWS (Federal Work Study) Campus Supervisor Guidelines | | |||
Department: Student Financial Aid and Scholarsihps Last Updated: 08/12/2019 Contact: 859-218-2078 Brief Summary: Overview and tip sheet for on-campus FWS supervisors. | ||||
| FWS (Federal Work Study) Off-campus Supervisor Guidelines | | |||
Department: Student Financial Aid and Scholarships Last Updated: 08/12/2019 Contact: 859-218-2078 Brief Summary: Overview and tip sheet for FWS supervisors at organizations off-campus. | ||||
| FWS (Federal Work Study) Student Information & Responsibilities | | |||
Department: Office of the Provost Last Updated: 08/12/2019 Contact: Student Financial Aid and Scholarships, 859-218-2078 Brief Summary: | ||||
| Hospital Catering Form |  | |||
Department: Food Services Last Updated: 01/29/2009 Contact: Contact Name: Janice Dyche Contact Deparment: Food Services Telephone Number: 323-5151 Email Address: jdych0@uky.edu Brief Summary: Catering Requisition Form for Hospital Use ONLY (NOT CAMPUS) | ||||
| Imprest Cash Forms - Reconciliation of Imprest Cash Fund | | |||
Department: Office of the Treasurer Last Updated: 11/29/2016 Contact: Treasury Services Brief Summary: Instructions for reconciling imprest funds | ||||
| IRS Forms | | |||
Department: Not Available Last Updated: 08/25/2017 Contact: Not Available Brief Summary: Not Available | ||||
| Parking - Bicycle Donation Waiver | | |||
Department: Transportation Last Updated: 10/12/2016 Contact: Transportation Brief Summary: This form to be used by bicycle owner who voluntarily donates their bike to the University of Kentucky | ||||
| Parking - Bicycle Rack Request | | |||
Department: Transportation Last Updated: 10/12/2016 Contact: Transportation Brief Summary: This request form to be used to add, replace, repair, relocate or remove a bicycle rack. | ||||
| Parking - Citation Appeal | | |||
Department: Transportation Last Updated: 03/12/2012 Contact: Parking & Transportation Services (859) 257-5757 Brief Summary: Use this form to appeal a parking citation or impoundment. The form must be submitted within ten days of the citation or impoundment date | ||||
| Parking - Disabled Permit Application | | |||
Department: Transportation Last Updated: 03/12/2012 Contact: Parking & Transportation Services (859) 257-5757 Brief Summary: This form is used by both students and employees to request a temporary or permanent disabled parking permit. | ||||
| Parking - Employee Permit Application | | |||
Department: Transportation Last Updated: 10/12/2016 Contact: Parking & Transportation Services (859) 257-5757 Brief Summary: Employees use this form to apply for their annual regular parking permit. | ||||
| Parking - Employee Service Permit Application | | |||
Department: Transportation Last Updated: 10/12/2016 Contact: Transportation Brief Summary: This form is used by employees to request a service permit for use on campus | ||||
| Parking - Lost/Stolen Permit Form | | |||
Department: Transportation Last Updated: 10/12/2016 Contact: Transportation Brief Summary: This form is to be used by any UK permit holder that loses a permit or has a permit stolen | ||||
| Parking - Reserved/E-Core Permit Application | | |||
Department: Transportation Last Updated: 10/12/2016 Contact: Transportation Brief Summary: This form is for UK/BCTC employees requesting a Reserved permit or an E-Core permit | ||||
| Parking - Student Permit Application | | |||
Department: Transportation Last Updated: 05/23/2012 Contact: (859) 257-5757 Brief Summary: Students use this form to apply for their annual parking permit. | ||||
| Personal Service Contract | | |||
Department: Purch Last Updated: 02/29/2024 Contact: Michele May - mamay4@uky.edu 8592575471 Brief Summary: Not Available | ||||
| Personal Service Contract ($10,000 or less) | | |||
Department: Purch Last Updated: 02/29/2024 Contact: Michele May - mamay4@uky.edu 8592575471 Brief Summary: Not Available | ||||
| Personal Service Contract Invoice Form | | |||
Department: Purch Last Updated: 02/29/2024 Contact: Michele May- mamay4@uky.edu 8592575471 Brief Summary: The Personal Services Contract Invoice fillable form has been extracted from the Personal Services Contract so it can be sent to a personal services contract vendor as they need to be able to include it with every invoice. | ||||
| Personal Service Notice of Amendment | | |||
Department: Purch Last Updated: 02/29/2024 Contact: Michele May - mamay4@uky.edu 8592575471 Brief Summary: Not Available | ||||
| Personal Service Notice of Extension | | |||
Department: Purch Last Updated: 02/29/2024 Contact: Michele May - mamay4@uky.edu 8592575471 Brief Summary: This form is used when it is necessary to extend a Personal Service Contract for an additional period of time. | ||||
| Personal Service Proof of Necessity | | |||
Department: Purch Last Updated: 02/29/2024 Contact: Michele May - mamay4@uky.edu 8592575471 Brief Summary: his form is used to assist in the justification of the Personal Service Contract form. This form provides information regarding the funding source. This form is used with both Personal Service Contracts and Sub Contracts and is approved by the Purchasing Division. | ||||
| Photo Consent Form | | |||
Department: Public Relations & Marketing Last Updated: 03/24/2022 Contact: Public Relations Brief Summary: Use this form to receive legal permission from adults for use of their images, and those of their minor children, for any purpose the University deems useful. | ||||
| Policy & Procedures Template | | |||
Department: Office of Planning, Budget & Policy Analysis Last Updated: 02/01/2023 Contact: Family and Community Medicine Melissa York Melissa.York@uky.edu 859-323-6793 Brief Summary: UKHC Policy template | ||||
| Prior Approval Request for Revision/Action on Sponsored Project Account | | |||
Department: Not Available Last Updated: 02/16/2016 Contact: Sean Scott, 8592579420, Office of Sponsored Projects Administration Brief Summary: Not Available | ||||
| Procard Application | | |||
Department: Office of the Treasurer Last Updated: 09/10/2020 Contact: Brief Summary: | ||||
| Procard Supplemental Information - Declining Balance Card | | |||
Department: Office of the Treasurer Last Updated: 03/24/2015 Contact: Accounts Payable Brief Summary: This form must be submitted with the Procard Application when applying for a Declining Balance Procurement Card. | ||||
| Real Estate Services Space Request Form | | |||
Department: Real Estate Services Last Updated: 12/21/2023 Contact: Lindsay Simpson, 502-718-7217, lindsay.simpson@uky.edu Brief Summary: Real Estate Services will facilitate and assist campus units in navigating the complex process for leasing off-campus space. This form is the first step and must be completed in ALL cases of off-campus space requests or changes/additions to existing space. | ||||
| Reduction/Reimbursement deposits | | |||
Department: Treasury Services Last Updated: 01/30/2020 Contact: 859-257-1983 Brief Summary: Any non-grant related deposits should be applied as revenue and are considered a reimbursement to the university if an employee of the university is asked to travel to be a presenter, or as a consultant, presenting information obtained/learned as part of a University of Kentucky study or business practice, or is traveling “on behalf of the university”, and all or part of the travel expenses are reimbursed by a 3rd party. The funds must be recorded as revenue to the University of Kentucky and should be recorded on a revenue accepting cost center. If the department does not have a revenue accepting cost center the funds should to be recorded on the originating expense cost center using the 449030 (other revenue) G/L. | ||||
| Salary recommendation form | | |||
Department: Human Resources Last Updated: 08/12/2018 Contact: Brief Summary: | ||||
| Sales Tax Form | | |||
Department: University Financial Services Last Updated: 01/22/2024 Contact: Accounting and Financial Reporting Services Brief Summary: Use this form to report monthly sales tax collected | ||||
| Scholarship and Grant Authorization Form | | |||
Department: Student Financial Aid Last Updated: 00/00/0000 Contact: Student Financial Aid Office Darin Cecil 859-323-4683 Brief Summary: Use this form to authorize the Student Financial Aid Office to pay a student out of a departmental account. May be used for tuition, housing, books, stipends, etc. | ||||
| Scholarship and Grant Decrease Authorization Form | | | ||
Department: Not Available Last Updated: 07/18/2008 Contact: Student Financial Aid Office Brief Summary: Use this form to authorize the Student Financial Aid Office to reduce a previous payment to a student from a departmental account. | ||||
| Scholarship and Grant Procedures Instructions | | |||
Department: Office of Student Financial Aid and Scholarships Last Updated: 03/18/2015 Contact: Jackie Miley, Student Financial Aid Telephone Number: 859-218-2052 Email Address: jbond@email.uky.edu Brief Summary: Instructions on completion of SAG and SAGD forms. | ||||
| Sell/Solicit Request Form | | |||
Department: Student Center Last Updated: 09/23/2015 Contact: Hannah Centers/Ashely Casteel Contact phone #: 859-257-5781 Brief Summary: The Executive Director of the Student Center has been delegated by the Dean of Students to review and approve or decline requests to sell/solicit on University property (GR:1). • For student organizations, funds generated must be given to a charity or credited to the organization’s treasury. • Students who participate in the activity may not be personally compensated for their work. • Approval for the specific location of the activity must be requested by the sponsoring organization/department with the appropriate facility coordinator for the desired location. • For departments, approval from the department head/Dean of college should be attached to form per HR Policy #63. | ||||
| Single-Sole Source Justification | | |||
Department: Purch Last Updated: 03/21/2024 Contact: Procurement Services Michele May 859-257-5471 Brief Summary: This form is used to justify a purchase being made from a single source for general equipment purchases for the academic and healthcare campus. The Commonwealth of Kentucky Model Procurement Law requires that competitive bids be solicited for purchases of $40,000 or more; the threshold is lower for purchases where federal Uniform Guidance requirements apply. Exceptions to this law must be justified in written form and approved by the appropriate Purchasing Official. | ||||
| Single-Sole Source Justification (CPMD) | | |||
Department: Purch Last Updated: 03/21/2024 Contact: Procurement Services Michele May 859-257-5471 Brief Summary: This form is used to justify a purchase being made from a single source for the Capital Projects Management Division (CPMD) only. The Commonwealth of Kentucky Model Procurement Law requires that competitive bids be solicited for purchases of $40,000 or more. Exceptions to this law must be justified in written form and approved by CPMD executive leadership and the appropriate Purchasing Official. | ||||
| Software Acquisition Form | | |||
Department: Purch Last Updated: 02/08/2022 Contact: Craig Locke Purchasing Division 8592572964 Brief Summary: A department wishing to purchase software that totals more than $10,000 or duplicates the data and/or functionality of enterprise-wise software applications shall submit this form prior to the purchase. The form must be submitted to the Chief Information Officer (CIO), University of Kentucky Information Technology (UKIT) or the Associate Vice-President and Chief Information Officer (CIO), UK Healthcare (UKHC) Information Technology for review and signature approval as well as the Enterprise Applications Group (EAG) Project Director for review and approval. | ||||
| Special Parking Pass / Account Card Application | | |||
Department: Transportation Last Updated: 10/12/2016 Contact: Transportation Brief Summary: Application for a permit to park up to eight (8) hours per week in the UK HealthCare Garage (PS #8) | ||||
| Student Payments - Payments on Behalf of Students (PBS) | | |||
Department: Office of the Treasurer Last Updated: 04/10/2015 Contact: Accounts Payable Brief Summary: This form is to be used for payments made to a student or on behalf of a student by PRD. The form should be a separate attachment to the PRD. | ||||
| Subagreement Request Form | | |||
Department: Office of Sponsored Projects Administration Last Updated: 02/16/2016 Contact: Mary Hickman, mdhick2@uky.edu , (859) 257-9420, Office of Sponsored Projects Administration Brief Summary: Not Available | ||||
| UK Healthcare EVPHA Chandler Hospital Kitchen Renovation Information Flyer | | |||
Department: Food Services Last Updated: 06/14/2023 Contact: Richard Roberson Food and Nutrition Services - UKHC 6155799569 trey.roberson@uky.edu Brief Summary: This form is intended to be accessible by UKHC clinical unit clerks and staff to reference during a 14 month kitchen renovation project. The intent of the form is to provide important patient dining information to staff and patients during the renovation. | ||||
| UK Revenue Questionnaire | | |||
Department: Office of the Treasurer Last Updated: // Contact: Accounting and Financial Reporting Services Brief Summary: Use this form to request approval of a departmental revenue producing activity. | ||||
| Vacation Leave Payout Request Forms - UK HealthCare | | |||
Department: UKHC Workforce Management Last Updated: 07/24/2020 Contact: Eric Surber 323-6216 Brief Summary: | ||||
| Vehicle Request Form | | |||
Department: Purch Last Updated: 12/13/2021 Contact: Craig Locke 859-257-2964 Brief Summary: Complete this form as justification for lease or purchase of any motor vehicle. The completed and signed form is required before any University vehicle can be leased or purchased. Send completed form to UKPurchasing@uky.edu email. | ||||
| Wildcard ID Badge Application | | |||
Department: Facilities Management Last Updated: 02/13/2014 Contact: Alexandra McConnell, Police Department, 257-2770 x 246 Brief Summary: Used to grant access to proper rooms/buildings for users | ||||
| Wildcat Wheels Departmental Blue Bike Authorization Form | | |||
Department: Transportation Services Last Updated: 12/11/2017 Contact: Sandra Broadus 859-323-4578 Brief Summary: Form to be used for departments to check out a bike for departmental use from Wildcat Wheels Bicycle Library. | ||||
| Wildcat Wheels Participant Waiver | | |||
Department: Transportation Services Last Updated: 12/11/2017 Contact: Sandra Broadus (859) 323-4578 Brief Summary: This form to be used by students and employees checking out bicycles from Wildcat Wheels Bicycle Library. | ||||
| Worker Status Evaluation Form | | |||
Department: Human Resources Last Updated: 01/28/2022 Contact: HR Compensation Brief Summary: | ||||
