Planning Tools

Food / Beverage Calculator

Portable Restroom Calculator

Tent Size Calculator

The following is a list of frequently used vendors. The university does not endorse these vendors or services. These vendors are frequently used by clients on campus and have valid Certificates of Insurance for general liability coverage on file with the Event Management Office.

The following are commonly requested forms. Click the links below to open a PDF version of your desired form. Forms can be submitted electronically, or in person.

Application for Bake Sale Approval (Please note that Bake Sales require both the Bake Sale Request Form and the Sell/Solicit Form.)
Food Handler Permit
Group Waiver
Recording and Photo Release Form
Individual Waiver
Schedule Event Parking
Video Screening Agreement (Public Viewing Rights are required in addition to this form to show a film on campus.)

Campus Map

Outdoor Map

Parking Map

Blue Line Parking Map

Tabling

• Indoor/White Hall (Max Exhibit)

• Indoor/White Hall (Single)

• Outdoor/The 90 (Single)

Tailgate

• Cooper House Lawn

• Gluck Lawn

• Good Barn Lawn

• RSO Baseball

• RSO Football

• Tobacco Research Lawn

The University is debuting a new calendar in May 2018!  The calendar will feature widgets and social media tools to promote events. Marketing descriptions and requests to feature your event on the calendar can be made in EMS. Final determinations of University promotions are made with UK Public Relations & Marketing. 

Most rooms on campus come "As Is" unless approved otherwise by the facility coordinator. The following are the most common set-up types requested and available on campus