Ricoh Document Service Centers Are Open!
All three Campus Document Service Centers are open and ready to meet your printing needs. The centers are located in the basement of the White Hall Classroom building, the first floor in WTY Library, and room ms-201 in the Chandler Medical Center. A wide array of services are offered from color printing, to professional finishing services. For more info please visit http://www.uky.edu/dsc
Education Case Study: University of Kentucky - University of Kentucky Saves Big with Massive Document Management Overhaul
University of Kentucky, Highlighted in Ricoh RWORLD, The University of Kentucky (UK) is a large public university in Lexington with nearly 30,000 students in a sprawling campus setting that includes a medical campus, multiple hospitals and dozens of clinics and outreach programs.
The University of Kentucky produces about 130 million print impressions annually. As a result, it spends about $6.7M annually for direct print costs, comprising of hardware purchases, supplies, leases, maintenance, personnel and more. Inefficiencies in the procurement process led to unnecessary purchases as well as the wrong type of equipment. As a result, there were 632 types of output devices with more than 1,000 unique supply needs. Some devices were overworked while others remained dormant.
Ricoh was chosen to implement its Managed Document Services (MDS) strategy. A 20-person team was deployed to the UK campus to streamline operations, standardize equipment and supplies and simplify processes for staff, faculty and students. The team provides preventive maintenance, repairs, software upgrades, as well as the installation and training. More...
About Ricoh
Ricoh is a global technology company specializing in office imaging equipment, production print solutions, document management systems and IT services. Headquartered in Tokyo, Ricoh Group operates in more than 200 countries and regions. In the financial year ending March 2012, Ricoh Group had worldwide sales of 1,903 billion yen (approx. 23 billion USD).
The majority of the company's revenue comes from products, solutions and services that improve the interaction between people and information. Ricoh also produces award-winning digital cameras and specialized industrial products. It is known for the quality of its technology, the exceptional standard of its customer service and sustainability initiatives.
Under its corporate tagline, imagine. change. Ricoh helps companies transform the way they work and harness the collective imagination of their employees.
For further information, please visit www.ricoh.com/about
UK Goes Green With New Printing Program
LEXINGTON, Ky. (Feb. 10, 2011) − Imagine 130 million pieces of paper, laid out end-to-end. The paper trail would stretch for more than 22,500 miles, nearly around the globe. That's how many pieces of paper the University of Kentucky bought last year.
UK is announcing a new program to change that. The program, called Managed Print Services (MPS), partners UK with Ricoh to reduce the university's carbon footprint and cut costs by managing its printing needs. IKON will do an assessment of each university department, and will make recommendations on the number of printers, fax machines, scanners, copiers and other output devices the office needs.
“I’m pleased to see our university leaders thinking creatively about cutting costs and reducing our carbon footprint,” said UK President Lee T. Todd Jr. “We all use printers, fax machines, copiers and other output devices in our daily work at UK. That means we can all make a difference through this program.”
Industry standards recommend one printer for every 12 employees, for example, while UK currently averages about one device for each employee. IKON will then provide and service the department's output devices on a contract basis.
“This program begins at a time when both sustainability and cost-cutting measures are extremely important to the UK community,” said UK CIO Vince Kellen. “I’m proud to say that the Managed Print Services project addresses both issues, in a way that will increase the university’s green initiative and efficiency.”
Entering the program is not mandatory for UK departments, but offices stand to save money and gain efficiency through participation. Currently every unit at UK buys devices and supplies as needed, but the MPS program can cut energy costs, lower the cost of owning devices and streamline the process of getting new equipment when needed. The MPS program will lower the cost of owning and using output devices for UK departments by providing a single price per impression (one for black and one for color). UK departments will no longer need to buy their own equipment.
“With this program, everyone in the UK community can play a part in reducing costs and ensuring sustainability,” said Bill Harris, purchasing director for UK. “We can make a big impact by analyzing and managing the way we print.”
The MPS program was developed by a team of representatives from the administrative, academic and medical areas of UK. “We are very proud of the team that selected a managed print solution for us,” said Tim Tarnowski, CIO of UK HealthCare Information Technology. “Their dedication and hard work will provide tremendous benefits to our organization. We are very pleased with the outcome of their analysis and look forward to moving this solution forward.”
IKON, a Ricoh Company, was chosen as the exclusive partner to manage the MPS program following a competitive bid process.
“We are pleased that the University of Kentucky has selected IKON for their Managed Print Services needs,” said Terrie Campbell, Vice President of Managed Document Services for Ricoh U.S. “As a Ricoh company, IKON is a leader in managed services, and we help our customers manage documents more effectively and drive improvements in productivity, collaboration and performance. We look forward to a successful relationship with the University of Kentucky.”
More information will be available in the coming months about the program, its benefits and potential cost savings. An MPS project team will oversee the program’s implementation. The MPS program website, which includes an FAQ page, is available at
www.uky.edu/MPS
To have your department or area assessed for the MPS program or to discuss immediate equipment or document management / workflow needs, please contact the Ricoh MPS team at
UKMPS@uky.edu.
