FMMC 10-16 – MEDICAL CENTER UTILITY OUTAGE

Effective: April 13, 2001
Revised: August 10, 2012
Reviewed: December 2013

CLICK HERE FOR UTILITY OUTAGE REQUEST FORM

PURPOSE

This policy and procedure is established to provide guidelines and assign responsibility for arranging and executing major utility outages required for construction projects and minimize the number of outages and length of disruption of utility services. The utility systems involved include, but are not limited to, electrical power, water, sewer, medical gases (air, vacuum, oxygen, nitrous oxide), fire protection (fire alarm/sprinkler), HVAC (fans, heating, cooling, fume hoods), control air, tube transport, and TV systems.

RESPONSIBILITY

All outages for construction projects must be cleared with Medical Center Physical Plant in advance of the work which requires an outage. Capital Project Management Division will ensure that the contractor adheres to the approved schedule.

POLICY

Any contractor desiring an outage will complete the Utility Outage Form and send it to the CPMD project manager or the appropriate project coordinator if project is being done by in house Construction department who will have a work order created the Facilities Coordinator will ensure that the modifications to the affected utility area are acceptable. When satisfied that the utility system has been restored to normal service, Facilities Coordinator will notify the appropriate people that the system is back in service.

PROCEDURE

1.   Minor outages require five working days advance notice. Major outages require a two week minimum notice. Giving such notice does not guarantee the outage on the date requested.

2.    The Facilities Coordinator will research and record all the pertinent information necessary to schedule the outage. PPDMC employees, departments, operations, etc. will be notified by appropriate by the Facilities Coordinator via email about the pending outage.

3.   The Facilities Coordinator will document the work necessary to schedule, noting any difficulties that cannot be solved.

4.   The Facilities Coordinator will schedule outage with and notify contractor. If outage cannot be scheduled, notify appropriate parties.

5.   The Facilities Coordinator will make all notifications to affected personnel and will alert the proper staff so necessary action can begin to provide special needs to affected areas.

6.   When work has been completed, the Facilities Coordinator, or his designate, will notify affected personnel that the system is back in service.