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Employees: Frequently asked questions

Below are answers to some frequently asked questions about our return to on-site work.

Can I ask another employee if they have been vaccinated?

No. Please do not violate individual health privacy by asking other employees about their vaccination status. 

If an employee chooses not to be vaccinated, can they continue working remotely?

University leaders will make decisions about all flexible work options, including remote work, based on the employee’s position and how the work they do contributes to the UK student and community experience. An employee’s personal decision about a vaccine does not determine or influence the flexible work options for their position. 

We encourage employees who are advised against getting vaccinated for medical reasons or choose not to get vaccinated for religious reasons to contact UK’s Office of Institutional Equity and Equal Opportunity about potential accommodations, which may include the ability to work remotely. 

  

Can employees work from home when they are sick, unrelated to COVID-19?

No. TDL (sick time) should be utilized when an employee is ill. 

Who is responsible for cleaning my work environment?

UK Facilities Management continues to provide routine building cleaning and as required, based on potential exposures. In addition to these efforts, employees should clean high-touch surfaces and objects routinely, using disinfectant wipes once daily. Examples of frequently touched items include:   

  • Tables   

  • Copiers   

  • Doorknobs   

  • Light switches   

  • Countertops   

  • Handles   

  • Desks    

  • Phones   

  • Keyboards and computer mouse   

  • Touch screens   

Who can employees talk with if they are concerned about their workplace safety and health?

Please call Environmental Health & Safety at (859) 257-9730 

What happens if an employee finds out they have been exposed to COVID-19? What if they experience symptoms?

If an employee is experiencing any symptoms related to COVID-19, they should contact their primary care provider to schedule a telehealth appointment and a COVID-19 test within the next 48 hours. They can also contact UK Health Corps at (859) 218-SAFE (7233) or healthcorps@uky.edu if they would like assistance in finding COVID-19 testing resources. Additional information is found in the symptoms and exposure handout. 

Are new employees eligible for flexible work options?

Yes, if the position is eligible for flexible work options. We also strongly encourage hiring managers/department chairs to consider what early opportunities will help the employee succeed in their new role – as an individual and as part of a collaborative team/department. Some of these opportunities may be a better fit for face-to-face introductions and discussions. We encourage that the onboarding process is conducted on site. 

Will an employee's compensation be adjusted if they live in another state?

No. The university’s compensation is based on market-analysis for central Kentucky and/or nationally, depending on the position. Employees should be advised that if they move to a state with higher taxes, they may see a decrease in their take-home pay. 

What should an employee do if they are injured while working remotely?

If an employee is injured while working remotely, they should follow the same, standard protocol as if they worked on site:  

  • If a work injury is life-threatening or results in serious bodily injury, immediately call 911. 

  • For non-urgent injuries, Employee should report the injury to their supervisor and to CorVel’s 24/7 Workers Care hotline at 1-800-440-6285. 

  • Additional information is available on HR's Workers' Compensation page

What happens if an employee finds out they may have been or were exposed to COVID-19? What if they experience symptoms?

If an employee is experiencing any symptoms related to COVID-19, they should contact their primary care provider to schedule a telehealth appointment and a COVID-19 test within the next 48 hours.  

Employees can also contact UK Health Corps at (859) 218-SAFE (7233) or healthcorps@uky.edu if they would like assistance in finding COVID-19 testing resources or if they are unsure whether they were exposed. Additional information is found in the symptoms and exposure handout.  

Can I still wear a mask if I’m vaccinated?

Yes. Some campus employees who are vaccinated are still choosing to wear a mask in the fall, or permanently, especially when they are around coworkers/colleagues or in large groups. 

Will there still be masks available for those who choose to wear them or to give those who are not vaccinated?

Employees will receive PPE through their respective supervisors and departments. Campus departments should also make masks available in common areas and guest/visitor entrances. 

In addition to wearing masks, for those who cannot be vaccinated or have self-disclosed they are choosing to not get vaccinated, do we still need to ensure physical distancing at or near their workspace?

Yes, a key way to protect unvaccinated or otherwise at-risk workers is to physically distance them from other unvaccinated or otherwise at-risk people (students, employees or visitors) – generally at least 6 feet of distance is recommended, although this is not a guarantee of safety. 

At fixed workstations where unvaccinated or otherwise at-risk workers are not able to remain at least 6 feet away from other people, transparent shields or other solid barriers (e.g., fire resistant plastic sheeting or flexible strip curtains) can separate these employees from other people. 

For questions and help with evaluating an office space for appropriate distancing, please contact Environmental Health & Safety at (859) 257-9730. 

What if someone has self-disclosed to me they have not been vaccinated, and they are not wearing a mask?

First, assume the best in your colleague or employee. They may have forgotten to put it on, or they may not have realized they would be around others. Kind support from colleagues is one of the best ways to help establish new habits. Here are some ideas on what you can say to support healthy behaviors on campus: 

  • Don’t forget your mask! 

  • Let’s make sure we follow the mask requirements. 

  • Please wear a mask when you come to my office/cubicle. 

If your colleague refuses to wear a mask after asking them to do so, refer them to their supervisor. If the employee is a direct report, contact Employee Relations at (859) 257-8758.