Forms

Authorization to Release RecordThis form is for use by students who wish to voluntarily consent to the release of their diploma, transcript, enrollment verification or letter of good standing to a designated individual. This form must be submitted to the Registrar's Office with a copy of a photo ID to be processed. Email completed form and documentation to the student records staff member assigned to you by your last name below or submit to the Registrar's Office in 10 Funkhouser Building.


Duplicate Diploma Request Form - Used by students to request a duplicate diploma from the Registrar's Office. A duplicate diploma is requested for a number of reasons including: replacement of damaged or lost diplomas, name changes, or replica for academic/employment purposes​.


Legal Name Change Form - For students taking courses at UK to change their legal name. Government-issued documentation is required showing the new name requested. Email completed form to the student records staff member assigned to you by your last name below or submit to the Registrar's Office in 10 Funkhouser Building.

A-G    Michaella Dowell - michaella.dowell@uky.edu 

H-Q    Retha Sandlin - retha.sandlin@uky.edu 

R-Z     Tasha Jones - latasha.jones2@uky.edu


Medical Documentation Form - When submitting a tuition appeal based on medical reasons, this form must be filled out by the student's medical provider and the required supporting documentation must be attached for the appeal to be considered. The form and documentation must be submitted directly from the medical provider's office to tuitionappeals@uky.edu


"Pink Sheet" -- Request for Schedule Change Form - Authorized UK departments submit this form to the University Registrar. This form must be completed by a department when they want to: (a) change a course in the printed schedule, (b) create new sections for courses in the printed schedule, (c) drop a course or (d) change the credits, days, hour, building, or room number for a course.

 

The signed, completed forms are returned to: Regisrar's Office, University of Kentucky, 12 Funkhouser Building, Lexington, KY 40506-0054

 

Before submitting this form, you must check with the Registrar's Office for room availability. 

Phone: (859) 257-4903 

E-mail: rdevers@email.uky.edu  


Preferred Name Change Form - University of Kentucky allows a first and/or middle name to be used by students, faculty, and staff to indicate their preferred name to the university community regardless of whether they have legally changed their name. Legal last names can’t be changed with this form. Your preferred name will appear on your myUK portal and class rosters. Email completed form to the student records staff member assigned to you by your last name below or submit to the Registrar's Office in 10 Funkhouser Building.

A-G    Michaella Dowell - michaella.dowell@uky.edu 

H-Q    Retha Sandlin - retha.sandlin@uky.edu 

R-Z     Tasha Jones - latasha.jones2@uky.edu


FERPA Privacy Flag - Add/Remove - This form is used to add or remove a privacy flag to the student's record to prevent disclosure of "directory information" except to school officials with legitimate educational interests and certain others as specified by the Family Educational Rights and Privacy Act (FERPA) of 1974. Completed form with a photo ID must be submitted to the Registrar's Office. 


Request to Remove AP-IB Credit - This form is used to remove course credit awarded through the Advanced Placement (AP) and International Baccalaureate (IB) programs. By doing so, you will lose the earned hours for the credit awarded.The UK course will replace the AP/IB credit in terms of earned hours, GPA, and Dean's List calculation.


Residency Appeal Application & List of Needed Supporting Documenation - This form is used to appeal a student's current status of residency for tuition puporses. A completed, notarized application along with supporting documentation must be submitted to the Residency Officer. 


Transcript Request Form - Students use this form for Transcript Requests. It is submitted to the Registrar's Office. 


Tuition Appeal Form - The tuition appeals form is provided for students who feel that tuition and fee charges for a particular term were unwarranted. Reasons for uses of the form can be for medical, financial, or personal hardships the student encounters during the term in question. Appeals are required to be accompanied by supporting documentation before a decision can be provided. 

Effective August 1, 2019 - Paper tuition appeals will no longer be accepted. A tuition appeal must be submitted online.