Endowment Accounting

Location: 371 Peterson Service Building 0005

Phone: (859) 257-7394

Fax: (859) 257-6236

In Endowment Accounting, we provide the University and its affiliated corporations with overall coordination of endowment accounting and financial reporting of endowed funds in accordance with the policies established by the University.  We perform monthly endowment accounting, coordinate the establishment of new endowment funds in SAP, administer charitable trusts and gift annuities, coordinate the liquidation of donated securities, and provide endowment stewardship reporting.

 

Staff

Links

FAQs

Staff

Kim Lush Endowment Accounting Director (859) 257-6465
Karen Boyd Endowment Accounting Manager (859) 323-7202
Amanda Henderson Endowment Accountant (859) 257-7394

 

 

Links

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FAQs

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Who do I contact if I have questions concerning endowment?

How do I establish a new endowment fund in SAP or make changes to an existing account?

How are endowments invested?

How do I obtain historical endowment return and value information?

How do I run the Endowment BW Reports?

What if I need assistance with a GL code?

Is there a listing of all GL codes associated with endowments?

What is the spending rate for this fiscal year and how is it calculated?

Where can I find information regarding receiving and recording gifts or endowments?

Where can I find my endowment spending distribution percentage in SAP?

What are some of the common transaction codes used with endowments?

 

 

Who do I contact if I have questions concerning endowments?

Email Amanda Henderson or call (859) 257-7394.

Email Kim Lush or call (859) 257-6465.

How do I establish a new endowment fund in SAP or make changes to an existing account?

You need to complete and submit an Endowment Fund Creation Request Form.  For your reference, here are instructions to complete the form.

How are endowments invested?

Endowments are invested per the University’s Endowment Investment Policy.

How do I obtain historical endowment return and value information?

Refer to the Historical Endowment Returns document.

Refer to the Historical Endowment Values Bar Graph.

How do I run the Endowment BW Reports?

Refer to the Instructions for running the Endowment reports in BW.

What if I need assistance with a GL code?

Refer to this listing of common JV transactions or contact Amanda Henderson at (859) 257-7394.

Is there a listing of all GL codes associated with endowments?

The GL Hierarchy contains all endowment related GL codes categorized by contributed value and market value.

What is the spending rate for this fiscal year and how is it calculated?

Refer to the FY 16-17 Spending Rate calculation.

Where can I find information regarding receiving and recording gifts or endowments?

Refer to BPM E-22-1 Policies and Procedures for Soliciting, Receiving, Recording, and Acknowledging Gifts.

Where can I find my endowment spending distribution percentage in SAP?

Enter Transaction Code FM5S: Display Fund. Enter your endowment fund number and select Add UK Endowment Fields. The distribution percentage is at the bottom of the screen and will list the percentage of the spending distribution that is being distributed to the cost center and/or to the fund.

What are some of the common transaction codes used with endowments?

  • FM5S – Display Fund – Used to view the attributes of the endowment fund.
  • ZGL_TRBR1_CUM – Endowment Trial Balance – Used to view the cumulative screen of the endowment fund.
  • ZGL_TRBR1_FUND – GL Trial Balance by Fund – Used to view current fiscal year trial balance of the endowment fund.
  • KSB1 – Cost Centers Actual Line Items – Used to view revenue and expenses post to the cost center.
  • GR55 – Execute Report Group – Used to view budget for cost center.
  • FMRP_RFFMEP1AX – All Postings – Used to view line items posted to the endowment fund.