Complete Reimbursement Process
Upon returning from official University business travel, the traveler must complete a Travel Voucher for reimbursement of appropriate expenses, which must be approved by the traveler’s supervisor and submitted to the Office of Controller and Treasurer, Accounts Payable Department. Support documentation for the Travel Voucher is below. For more travel reimbursement information, please go to Reimbursement of Travel Expenses.
Airline Receipt must show:
Name of traveler.
Ticket number.
Ticket issue date.
Travel vendor from which ticket was purchased.
Complete itinerary.
Type of credit card used for payment.
Payment for airfare plus any applicable vendor fees.
Documentation showing exchanged ticket transactions (if applicable).
Cost Comparison from Trip Manager if ticket was purchased from an alternate vendor.
Hotel Receipt ("folio") must show:
Name of traveler.
Name of hotel.
Dates of arrival and departure.
Room rate.
Type of credit card used for payment.
Payment for hotel charges and applicable taxes ("zero" balance).
Car Rental Receipt must show:
Name of traveler.
Name of car rental company.
Dates of car pickup and return.
Daily or weekly rate (whichever is applicable).
Type of credit card used for payment (gas cannot be charged to the University procurement card)
Payment of rental car charges and applicable taxes.