Location: 356 Peterson Service Building 0005 Phone: (859) 257-1983 Fax: (859) 323-9911
Responsibilities include: Banking and merchant card services, including management of the daily cash flow and investments in accordance with the policies established by the University.
- Payment Card Industry Data Security Standards (PCI DSS)
- Deposit Kiosk Instruction (MPG)
- Deposit Kiosk Training (PDF)
- Deposit Kiosk Instruction Guide (PDF)
- Form 8300 Helpful Hints (PDF)
- Form 8300 Sample Letter to Payer (PDF)
|David Davila||Cash Manager||323-1585|
|Joseph Faulkner||Accounting Manager I||257-3453|
|Carole Maher||Administrative Support Associate I||257-6464|
|Cathy McElroy||Account Clerk III||257-1983|
|Michele Genco||Account Clerk III||257-3438|
|Karen Lawson||Administrative Support Associate II||257-3969|
The cost for domestic wires (within the United States) is $5. International wires cost $30. Wires fees will be posted to the appropriate department cost center/WBS element by Treasury Services in the month the wire transfer occurs. There is no charge for sending funds by ACH.
Business hours are from 8:00 a.m. until 4:30 p.m. Monday through Friday. Deposits received after 11:00 a.m. will be credited to the next business day.
Forms may be printed from University forms.
Consult the IRIS web page for a listing of all valid income and expenditure G/L accounts. If you are still unsure, contact your sector Business Officer.
Treasury Services provides tamper resistant deposit bags, bank endorsement stamps, deposit tickets, coin wrappers and currency straps. Credit card terminal supplies can be ordered by calling 1-877-282-7362.
Currently, there is no cost for locked money/deposit bags.
Treasury Services posts credit card electronic payments from information obtained by daily bank reports. Merchant departments are responsible for retaining their own backup information and reconciling to ensure all credit card transactions have been posted to their cost center. Additional questions regarding credit card payments should be directed to Karen Lawson.
All foreign checks not in U.S. dollars or drawn on a foreign bank must be sent for collection. A fee will be deducted from the amount collected and departments receiving foreign checks should prepare a separate check transmittal to Treasury Services for processing. For more information about the handling of foreign checks reference section E-2-4 of the Business Procedures Manual or contact Carole Maher.
You must forward a Departmental Authorization Voucher (DAV) and Establish or Increase Imprest Cash Fund (PDF) form signed by the custodian and department head to Treasury Services. Additional questions regarding imprest cash funds should be directed to Joe Faulkner.
Custodians are to reconcile their imprest account on a monthly basis and keep the records internally. Quarterly reconciliations of imprest accounts are due to Treasury Services 15 days after the close of each quarter: April 15, July 15, October 15, and January 15.
You will need to complete a DAV using the department cost center listed at the bottom of the original DAV; forward it to Accounts Payable. Be sure to attach all supporting cash receipts to the DAV. Accounts Payable will then issue a check payable to the custodian to reimburse the petty cash fund.