Location: 356 Peterson Service Building 0005 Phone: (859) 257-1983 Fax: (859) 323-9911
Responsibilities include: Process daily bank deposits, Receive and process cash and check transmittals, Post incoming electronic payments which includes credit card payments, Handle wire transfers, Transfer funds to and from the State Treasury, Manage Control Disbursements account for vendor and payroll checks, Manage cash advances, Manage overnight and short-term investments, and Distribute vendor checks.
|David Davila||Cash Manager||323-1585|
|Joseph Faulkner||Accounting Manager I||257-3453|
|Carole Maher||Administrative Support Associate I||257-6464|
|Cathy McElroy||Account Clerk||257-1983|
|Michele Genco||STEPS Employee Account Clerk||257-3438|
The cost for domestic wires (within the United States) is $5. International wires cost $30. Wires fees will be posted to the appropriate department cost center/WBS element by Treasury Services in the month the wire transfer occurs. There is no charge for sending funds by ACH.
Business hours are from 8:00 a.m. until 4:30 p.m. Monday through Friday. Deposits received after 11:00 a.m. will be credited to the next business day.
Forms may be printed from University forms.
The account number may have been entered incorrectly by Treasury Services.
The department may have typed the wrong account number on the cash or check transmittal.
If a correction needs to be made, contact Phyllis O'Cull in Treasury Services.
Consult the IRIS web page for a listing of all valid income and expenditure G/L accounts. If you are still unsure, contact your sector Business Officer.
Treasury Services provides bank endorsement stamps, deposit tickets, coin wrappers, and currency straps. Visa/MasterCard sales slips can be ordered by calling 1-800-928-2583.
A locked money bag costs $10 and may be obtained by contacting Karen Whitt in Treasury Services.
Treasury Services posts credit card electronic payments from information obtained by daily bank reports. Merchant departments are responsible for retaining their own backup information and credit card slips. Additional questions regarding credit card payments should be directed to Karen Whitt.
All foreign checks not in U.S. dollars or drawn on a foreign bank must be sent for collection. A fee will be deducted from the amount collected and departments receiving foreign checks should prepare a separate check transmittal to Treasury Services for processing. For more information about the handling of foreign checks reference section E-2-4 of the Business Procedures Manual or contact Karen Whitt.
You must forward a Departmental Authorization Voucher (DAV) and Establish or Increase Imprest Cash Fund (PDF) form signed by the custodian and department head to Treasury Services. Additional questions regarding imprest cash funds should be directed to Joe Faulkner.
Custodians are to reconcile their imprest account on a monthly basis and keep the records internally. Quarterly reconciliations of imprest accounts are due to Treasury Services 15 days after the close of each quarter: April 15, July 15, October 15, and January 15.
You will need to complete a DAV using the department cost center listed at the bottom of the original DAV; forward it to Accounts Payable. Be sure to attach all supporting cash receipts to the DAV. Accounts Payable will then issue a check payable to the custodian to reimburse the petty cash fund.