Fee Appeals

Please select the appropriate appeal category listed below for more information.

Tuition, Mandatory Fee & Course/Program Fee Appeals

Late Payment Fee Appeals

Housing/Dining Appeals

Housing Damage Fee Appeals

Student Statement of Obligation

 

Student Statement of Obligation

The Student Statement of Obligation is signed electronically each semester by the student at the time of registration. By signing this statement, a student is contractually agreeing to the financial obligation.

COMMUNICATION

The University of Kentucky’s (University’s) official method of correspondence with students is via the University assigned email address. I understand that I am responsible for activating and regularly (not less than once per week) accessing my University assigned email address and for taking any required action indicated in official University correspondence sent to this address. 

I understand the University uses electronic billing (e-bill) as its official billing method, and therefore I am responsible for viewing and paying my student account e-bill by the scheduled due date.  I further understand that failure to review my e-bill does not constitute a valid reason for not paying my bill on time.

I am responsible for keeping University of Kentucky records up to date with my current physical addresses and phone numbers by accessing the myUK portal.

I authorize the University, its vendor partners, collection agencies and its respective agents and contractors to contact me regarding my loan request or my loan(s) and/or other accounts, including repayment of my loan(s) and/or other accounts, at the current or any future number that I provide for my cellular phone or other wireless device using automated telephone equipment or artificial, pre-recorded voice or text messages, or personal calls and emails in their efforts to contact me.

Furthermore, I understand that I may withdraw my consent to call my cellular phone using an automatic telephone dialing system by submitting my request in writing to the University or in writing to the applicable contractor or agent contacting me on behalf of the University.

The University of Kentucky’s official method of correspondence with students is via the UK assigned email address. I understand that I am responsible for regularly (not less than once per week) accessing my UK assigned email account and for taking any required action indicated in official university correspondence sent to this address.

PAYMENT OF FEES/PROMISE TO PAY

Request and completion of registration constitutes a contractual financial obligation to pay tuition and fees for which I am liable. I am responsible for reading and understanding the current Drop/Refund policy of the University as it appears in the current Schedule of Classes. Permission to cancel enrollment does not constitute, nor shall it be construed as, a waiver by the University of my financial obligation. I understand that any financial assistance I receive will be applied against my billed charges to reduce my financial obligation.

DELINQUENT ACCOUNT/COLLECTION

I am responsible for all outstanding debts and contracts with the University. The University reserves the right to assess financial penalties on any indebtedness. Any past-due accounts may be referred to an outside collection agency or the Department of Revenue, which could result in collection fees and may be reported to one or more of the national credit bureaus.  If my account is referred to an outside collection agency, I understand and agree to reimburse the University for any collection agency fees, which may be based on a percentage at a maximum of 33% of the debt, and all costs and expenses, including reasonable attorney’s fees, the University incurs in such collection efforts. If my account is referred to the Department of Revenue, I understand and agree to reimburse the University for any Department of Revenue fees, which are based on a percentage 25% of the debt, plus 6% interest accrued daily, and all costs and expenses, including reasonable attorney’s fees, the University incurs in such collection efforts.

FINANCIAL AID

I understand that aid described as “estimated” on my Financial Aid Award does not represent actual or guaranteed payment, but is an estimate of the aid I may receive if I meet all requirements stipulated by that aid program.

I understand that my Financial Aid Award is contingent upon my continued enrollment and attendance in each class upon which my financial aid eligibility was calculated.  If I drop any class before completion, I understand that my financial aid eligibility may decrease and some or all of the financial aid awarded to me may be revoked.

If some or all of my financial aid is revoked because I dropped or failed to attend class, I agree to repay all revoked aid that was disbursed to my account and resulted in a credit balance that was refunded to me. If I decide to completely withdraw from the University, I will follow the instructions provided in the University’s withdrawal policy http://www.uky.edu/registrar/withdrawal, which I understand and agree are incorporated herein by reference.

I understand that any federal Title IV financial aid that I receive, except for Federal Work Study wages, will first be applied to any outstanding balance on my account for tuition, fees, room and board.  Title IV financial aid includes aid from the Pell Grant, Iraq and Afghanistan Service Grant, Supplemental Educational Opportunity Grant (SEOG), Direct Loan, PLUS Loan, and TEACH Grant programs.  I understand that by accepting financial aid I am authorizing any Title IV funds to be used for payment of the following current award year institutional charges (if assessed): late registration fees, lab fees, health fees, return check fees, dormitory/apt. damage fees, graduate student/family housing charges, books, supplies, and personal items from the Barnes and Noble bookstore, short term loan principal, loan service fees, loan late fees, loan interest, music fees, study abroad program fees, Greek fees, student account late fees, orientation fees, new student program fees, up to $200 in outstanding prior year charges, and miscellaneous program or course fees. I further understand that this authorization will remain in effect until I rescind it or the end of the academic year and that I may withdraw it at any time by submitting my request in writing to the University Student Financial Aid Office.

IRS 1098T TAX FORM

I understand that the University is required to report certain qualified tuition and expenses billed to me to the Internal Revenue Service (IRS) on an annual basis on a Form 1098-T. If the University is required to file a Form 1098-T for me, I will be required to provide my social security number (SSN) or other taxpayer identification number (TIN). I understand that failure to provide a SSN and TIN when required may result in a penalty imposed by the IRS and may affect my ability to claim certain federal education tax credits or deductions for qualified tuition and expenses. I understand that the Form 1098-T is provided online through myUK each calendar year.

PRIVACY RIGHTS AND RESPONSIBILITIES

The Family Educational Rights and Privacy Act (FERPA) of 1974, as amended, is a federal law that protects the privacy and confidentiality of personally identifiable information contained within student education records. The University complies with FERPA’s confidentiality protections and adheres to procedures dealing with student education records and directory information recommended by the American Association of Collegiate Registrars and Admissions Officers. Click here for additional information and student rights.

ENTIRE AGREEMENT

This agreement supersedes all prior understandings, representations, negotiations and correspondence between the student and the University, constitutes the entire agreement between parties with respect to matters described, and shall not be modified or affected by any course of dealing or course of performance. 

Note: Copies of the Drug-Free Policy can be found in the UK Bulletin and Schedule of Classes which can be obtained from the Registrar’s Office or the following website: http://www.uky.edu/Registrar/newhome/drugpolfrm.html

 

Tuition, Mandatory Fee & Course/Program Fee Appeals 

The Tuition Appeals Review Committee normally meets bi-weekly to consider appeals. Students may complete the Application for Tuition Fees Appeal (PDF) and submit that, along with supporting documentation (see address/FAX on form). Tuition appeals will not be considered as long as the student is enrolled or has received grades which do not represent withdrawal – “W” grade or “N” grade. All appeals must include supporting documentation and be received by the Office of the Registrar no later than one (1) year after the end of the term being appealed. The student will be notified via email of the decision of the committee. The decision of the committee is final.

The committee will consider the following appeals:

  • Extended incapacitation/hospitalization of the student due to a medical emergency or illness. Supporting documentation must include a statement from the student’s physician on the physician’s letterhead.
  • Death of a student’s immediate family member – with certification. Immediate family is defined as father, mother, child, spouse, sibling, stepfather, stepmother, stepchild, step siblings or grandparents.
  • Documented family financial crises – i.e., father/mother loss of job or health emergency, accompanied by supporting documentation/
  • Involuntary job transfers or changes – documented by the employer – that prevent the student from attending classes.
  • Military orders that prevent the student from attending classes. Documentation to include a copy of the orders. Also, please refer to Senate Rule 5.1.8.4 Credit for Students Who Withdraw to Enter Military Service.
  • Error in academic advising resulting in inappropriate course enrollment. The student must submit documentation (emails or other documents) that support this.
  • Late notification of denial to a specific degree program, accompanied by supporting documentation.
  • Late notification of the denial or delay in the delivery of financial aid funds, accompanied by supporting documentation.

Late Payment Fee Appeals

The Late Payment Fee Appeals Review Committee meets as needed to consider appeals. Once reviewed, the student will be notified if the appeal has been approved or denied. Students may complete the Application for Tuition Fees Appeal (PDF) and submit that, along with supporting documentation (see contact information on form).

Late payment fee appeals will be considered for the following reasons:

  • University Error
  • Delay in Financial Aid
  • Payment delays due to outside scholarships, VA, 3rd party processing
  • Banking errors
  • Student hardship/illness

The Office of Financial Aid or other University departments must provide written notification of error before such appeals will be granted.

 

Housing/Dining Appeals

To appeal Housing and/or Dining charges, please visit:  http://www.uky.edu/hdac/.

 

 

Housing Damage Fee Appeals

 

To appeal Housing damage charges please visit https://auxweb.ad.uky.edu/ughousing/forms/damageappeal.aspx