Airfare
Employees traveling on University business must travel at the lowest available airfare that is necessary and reasonable to meet the business needs of the traveler.
- Domestic travelers are strongly encouraged to book their airfare through a UK travel vendor, but are allowed to purchase airfare through an alternate vendor.
- International travelers are required to book their airfare through a UK travel vendor.
- With supervisor approval, business class airfare will be reimbursed for 8 hours or more of uninterrupted flight service.
- Reasonable ancillary fees including, but not limited to, expenses for convenient or early boarding, extended legroom, seat location, baggage, in-flight meals, and Wi-Fi are approved at supervisor’s discretion.
- UK procard is the preferred method of payment for business only airfare.
- If your airfare is combining business and personal travel, please make sure to obtain a valid cost comparison for business only travel.
- Visit here for more information on cost comparisons.
- Quick Reference Card – Obtaining a Valid Cost Comparison in Concur
- The University has airline discounts with Delta and United airlines. These discounts are preloaded in Concur and available through our UK travel vendors, AAA or Avant.