General Expense reports can be submitted with an unlimited amount of transactions, and generally submitted once per month. However, when deemed necessary by the department, multiple reports for a single cardholder may be submitted in one given month. It is expected that departments continue to be mindful of potential additional costs incurred by the University when processing multiple reports in a month. To continue to operate as good financial stewards, reasonable discretion should be exercised when choosing to do so. All procurement card transactions associated with a General Expenditure report should be allocated and fully posted into SAP by the 15th day of the following month.
Travel Expense reports must be submitted for each overnight trip. Day trips (mileage only) must be submitted monthly. All travel expense reports must be submitted by the traveler within 60 days from the last day of travel.