Treasury Services - FAQ's
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Treasury Services Questions
When is Treasury Services open for business?
What banking supplies can be obtained from Treasury Services?
How much does a locked money/deposit bag cost?
Where can I obtain cash, check, ACH or Wire transmittal forms?
How do I know which G/L account to use on cash, check, ACH or Wire transmittals?
How will I know when my ACH or Wire deposit has been received at the University's bank?
Who do I contact for kiosk issues?
Who do I contact if I need a check voided?
I need to send a payment by wire or ACH. Who do I send the disbursement request form to?
What is the cost to my department for sending funds by Wire and ACH?
How are foreign checks processed?
What are the types of imprest accounts?
How do I establish an imprest account?
When are imprest account reconciliations due to Treasury Services?
How do I reimburse an imprest fund?
Are there any classes offered to expand my knowledge of University Treasury functions?
Treasury Services Questions & Answers
When is Treasury Services open for business?
Business hours are from 8:00 a.m. until 4:30 p.m., Monday through Friday. Deposits received after 11:00 a.m. will be credited to the next business day.
What banking supplies can be obtained from Treasury Services?
Treasury Services provides bank endorsement stamps, deposit tickets, coin wrappers, currency straps and tamper resistant deposit bags at no cost to the departments.
How much does a locked money/deposit bag cost?
Currently, there is no cost for money/deposit bags. Contact Treasury Services at 859-257-1983 to order.
Where can I obtain cash, check, ACH or Wire transmittal forms?
Cash, check, ACH or Wire transmittal forms are created from the online cash transmittal portal through the Enterprise Services tab in SAP. To obtain access to that portal, you must take the online FI CT 300 Cash Transmittals class. Contact your business officer to register. If you have issues with online transmittals contact Treasury Services at 859-257-1983.
How do I know which G/L account to use on cash, check, ACH or Wire transmittals?
Consult the revenue accounts or expense accounts. If you are still unsure, contact your sector Business Officer.
How will I know when my ACH or Wire deposit has been received at the University's bank?
Call 859-257-1983 to be placed on Treasury Services’ ACH and Wire daily distribution lists. Review the daily emails until you see your expected deposit. Claim the deposit by creating an online ACH or Wire transmittal and sending to Treasury Services. Email instructions are on the daily emails.
Who do I contact for kiosk issues?
Contact Treasury Services at 859-257-1983 and you will be directed to the appropriate person.
Who do I contact if I need a check voided?
Contact General Accounting at 859-257-8889
A company or person wants to send funds to the university by wire transfer. How do I get the wiring instructions to send to the company or person?
Contact Treasury Services at 859-257-1983 and you will be directed to the Cash Manager.
I need to send a payment by wire or ACH. Who do I send the disbursement request form to?
For questions about disbursement request forms, contact Treasury Services at 859-257-1983 and you will be directed to the Cash Manager.
What is the cost to my department for sending funds by Wire and ACH?
The cost for domestic wires (within the United States) is $5.00. International wires cost $30.00. Wire fees will be posted to the appropriate department cost center/WBS element by Treasury Services in the month the wire transfer occurs. There is no charge for sending funds by ACH.
How are foreign checks processed?
All checks not issued in U.S. dollars or not issued by a U.S. bank, must be sent to the University's bank for collection. Each foreign check should be placed on a separate check transmittal and delivered to Treasury Services for processing. For more information about the handling of foreign checks, review section E-2-1 of the Business Procedures Manual. For further questions, contact Treasury Services at 859-257-6464.
Imprest cash funds, also known as petty cash funds, are advances (loans) from the University to individual regular fulltime employees for the benefit of the institution. For more information review Business Procedures Manual E‐2‐1, Section III.
What are the types of imprest accounts?
There are five types of imprest accounts: Change funds, Small Purchases or Expenditures, Overseas Expenditures (other than travel), Payments to Research Subjects, and Travel Advances (travel expenses only). For more information review Business Procedures Manual E‐2‐1, Section III and E-5-2 Travel Advances and Repayments.
How do I establish an imprest account?
For policies and procedures on imprest accounts, review Business Procedures Manual E-2-1 section III. Imprest accounts are requested through the PRD system with the appropriate documentation attached. When entering the PRD be sure to choose product category code 84122000. This causes the PRD to automatically choose G/L 139000. For the cost object, you must choose fund and then key fund number 0021700800. For further help, contact Treasury Services at 859-257-1983.
When are imprest account reconciliations due to Treasury Services?
Custodians are to reconcile their imprest account on a monthly basis and keep the records internally. The March, June, September and December reconciliations are due to Treasury Services 15 days after the close of the month.
How do I reimburse an imprest fund?
You will need to complete a PRD payable to the custodian of the imprest fund. Attach appropriate documentation to the PRD to justify the expenses incurred. Upon approval by accounts payable, a check will be issued to the custodian to reimburse the imprest fund.
Are there any classes offered to expand my knowledge of University Treasury functions?
Yes. We currently offer Cash Handling and Imprest Accounts classes. For availability inquire on the Training portion of the Employee Self Service tab in SAP or contact Treasury Services at 859-257-1983.